Central Staffing Coordinator
North Mississippi Medical Center —Tupelo, MS
- Full-time
- Hospital
- Inpatient
- Mid-level
- 403(b) matching
- Disability insurance
12h

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Central Staffing Coordinator

North Mississippi Medical Center -
Tupelo, MS

Apply Now

Job Details

Full-time
12 hours ago

Benefits

403(b) matching
License reimbursement
Disability insurance
Relocation assistance
Health insurance
Dental insurance
Tuition reimbursement
Employee assistance program
Vision insurance
Employee discount
403(b)
Referral program

Qualifications

Patient scheduling systems
Spreadsheets
Staff scheduling
Data interpretation
Productivity software
Associate's degree
Quality data entry

Full Job Description

Central Staffing Coordinator

Job ID: 000GBY

Tupelo

WOMENS HOSP ADMIN

Full Time - Day

Posting Description

We believe a career is more than just a career — it's a calling. Our teammates' "True North" is what calls them to health care; it’s their passion. At North Mississippi Health Services, we believe in helping you leverage and connect that passion with a much greater purpose that impacts people you know and love.

Job Description

JOB SUMMARY
The Coordinator - Central Staffing at North Mississippi Health Services is responsible for coordinating and ensuring optimal staffing levels across the service line to maintain high-quality patient care. This role involves collaboration with various departments and their managers by analyzing staffing needs, managing schedules, staffing plans and coverage coordination, managing accurate data entry, evaluation of staffing processes, serves as an API trainer, and ensures compliance with regulatory requirements.
JOB FUNCTIONS
Coordinates Central Staffing:

Coordination with department managers to understand and indentify staffing needs and concerns to ensure adequate coverage across all units.
Develop and manage staff schedules, ensuring efficient allocation of resources to meet patient care demands.
Coordinates and ensures staffing data for all inpatient units is entered accuratley and timely/in real time.
Analyze staffing patterns, forecast needs, and provide data-driven recommendations to optimize staffing levels.
Ensure staffing practices comply with hospital policies, labor laws, and regulatory requirements.
Extremely comfortable and fluent with Excel.
Prepare and submit regular reports on staffing metrics, trends, needs/adjustments to leadership.
Ensure compliance with NMMC policy regarding staffing and safe scheduling.
Facilitate orientation and training sessions for employees new to performing this role.
Maintains daily shift operations in staffing office.
Completes API Data Entry for entire inpatient areas (Nursing Services).
Remains accountable for accurate record keeping by recording call-ins, schedule changes, sick leave, floating of staff, and low census hours in API system.
Participates in reviewing/revising staffing processes for effective/efficient operations.
Reporting:
4 Week Staffing Projection Grid, SHRIN Log Report, Staffing Adjustment, 24-Hour Summary, Pre-Staffing Grids, Have/Needs Report, Employee Clocking Report, Late Schedule Change Report, Late Call in Report.
Communicates pertinent staffing plans for future shifts with the Supervisors, Clinical Managers, and/or Charge Nurses to verify and facilitate daily staffing.
Contacts off duty or part-time personnel to cover call-ins or vacancies.
Facilitates phone calls and requests from various departments.
Manages the upkeep of Service Recovery Box.
EPIC:
Enters notification funeral home data into the Electronic Medical Record and notifying the funeral home.
Scheduling System Trainer:
Offers training and support to department managers and employees on staffing policies, procedures, and scheduling software.
Impromptu employee training on the current scheduling system as well as the self-scheduling App
Assists with the implementation training of various departments and/or facilities for scheduling.
Assists managers with daily maintenance and/or editing of schedules.

QUALIFICATIONS

Education
Associate's Degree in Business or related field. Required

Licenses and Certifications
. . .

Work Experience
1-3 years. 3 years' medical/hospital or other relevant experience. Required
1-3 years. Data entry/organization, Record Keeping, Staffing or Scheduling related field. Required

Knowledge Skills and Abilities
Must demonstrate excellence in verbal and written communication skills
Must have knowledge of and demonstrate excellence in computer skills such as Word, Excel, Scheduling Software
Must have knowledge of Staff Roles and Functions
Must adhere to value statement as evidenced by positive public relations with visitors and co-workers
Must have knowledge of specific staffing requirements and take initiative in calling personnel for staffing coverage
Must work well under pressure, be attentive to detail, prioritize work and be able to multi-task
Must be flexible to meet the multi-dynamic needs of the organization
Must interact with Nursing Personnel: Work assignments, Communication with Staff on Schedules, Assist with Staffing Coverage
Must interact with Hospital Personnel: Assist in Locating Employees and Communicating Routine Messages
Must have strong organizational and time-management skills.
Must have excellent communication and interpersonal abilities
Must have proficiency in staffing software and Microsoft Office Suite
Must have analytical skills to interpret staffing data and make informed decisions
Must have the ability to work under pressure and handle multiple tasks simultaneously.
Must be able to work under pressure in a fast-paced environment.

Physical Demands

A thorough completion of this section is needed for compliance with legal standards such as the Americans with Disabilities Act. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Standing. Constantly
Walking. Frequently
Sitting. Rarely
Lifting/Carrying. Frequently 50 lbs
Pushing/Pulling. Frequently
Climbing. Occasionally
Balancing. Occasionally
Stooping/Kneeling/Bending. Frequently
Reaching/Over Head Work. Frequently
Grasping. Frequently
Speaking. Occasionally
Hearing. Constantly
Repetitive Motions. Constantly
Eye/Hand/Foot Coordinations. Frequently

Benefits A****vailable
Continuing Education
403B Retirement Plan with Employer Match Contributions
Pet, Identity Theft and Legal Services Insurance
Wellness Programs and Incentives
Referral Bonuses
Employee Assistance Program
Medical Benefits
Dental Benefits
Vision Benefits
License + Certification Reimbursement
Life, Long-Term and Short-Term Disability, Group Accident, Critical Illness and Hospital Indemnity Insurance
Employee Discount Program
Other:
Early Access to Earned Wages
Tuition Assistance
Relocation Assistance
Paid Time Away
Special Employee Rates at NMMC Wellness Centers

Requirements

The following are requirements in addition to any stated in the above description.

Education

You must have the following education to apply:

Associates of Business Related Field

You must have a Associates or higher

Apply Now

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Central Staffing Coordinator

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