Top 918 Administrative assistant Jobs in Tustin, Ca

Technology Assistant
Phoenix Energy One, LLC —Irvine, CA
- $75,000 - $77,000 a year
- Full-time
- CRM software
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Health insurance
Quick Apply
Executive Assistant
Duffy Kruspodin, LLP —Irvine, CA
- $29 - $35 an hour
- Full-time
- Background check
- Word processing
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Payroll Administrative Assistant
MIC —Santa Ana, CA
- $22 - $24 an hour
- 8 hour shift
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Admin/Executive Assistant
Confidential —Tustin, CA
- $18 - $21 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Writing skills
Quick Apply
$23-$25/Hr. HR & Admin Assistant Position Available (Irvine)
Staffing Services —Irvine, CA
- $23 - $25 a year
- 8 hour shift
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Assistant - Irvine, CA
California Bank & Trust —Irvine, CA
- $23 - $29 an hour
- Customer service
- Word processing
- Office
- Profit sharing
- Paid training
Administrative Assistant
Confidential —Irvine, CA
- Full-time
- Background check
- Microsoft Excel
- Computer literacy
Quick Apply
14d
Administrative Assistant
Envirocheck —Orange, CA
- $19 an hour
- 8 hour shift
- Office
- High school diploma or GED
- Data entry
- Paid training
- Paid holidays
Quick Apply
7d
Administrative Assistant
City of Tustin, CA —Tustin, CA
- $29.30 - $39.46 an hour
- Full-time
- Clean driving record
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
13d
Administrative Assistant
University of California, Irvine —Orange, CA
- $29.40 - $42.14 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Retirement plan
Records Management Assistant
KMRG, LLC —Irvine, CA
- $38.63 - $43.72 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
6h
Administrative Assistant
Jackson Lewis —Orange County, CA
- $32 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Paid holidays
Administrative Assistant
DAVITA —Anaheim, CA
- $25 - $30 an hour
- Full-time
- Hospital
- Medical office experience
- Administrative experience
- Health insurance
- Dental insurance
13d
Administrative Assistant
Northern Trust Corp. —Newport Beach, CA
- $55,200 - $82,800 a year
- Full-time
- Computer literacy
- No experience needed
- Office
- Health insurance
- Dental insurance
6d
Administrative Assistant
ABM Industries —Tustin, CA
- $31 - $33 an hour
- Full-time
- Mid-level
- Office
- US work authorization
8h
Administrative Assistant II
AltaMed Health Services Corporation —Santa Ana, CA
- $25.00 - $29.32 an hour
- Full-time
- Background check
- Research
- Mid-level
- 403(b) matching
- Paid holidays
9h
Administrative Assistant
E.R.I. ELECTRICAL REPRESENTATIVES —Irvine, CA
- From $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
4d
Sales Administrative Assistant
Marriott International, Inc —Anaheim, CA
- $30.36 an hour
- Full-time
- Word processing
- Hotel
- Fair chance
3d
Administrative Assistant
Illumination Health + Home —Santa Ana, CA
- $26 - $29 an hour
- Full-time
- Mid-level
- Office
- 3 years
- AD&D insurance
- Disability insurance
Quick Apply
11d
Administrative Support Specialist
KMRG, LLC —Irvine, CA
- $38.63 - $43.72 an hour
- Full-time
- Microsoft Outlook
- Laboratory experience
- Mid-level
6h

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Technology Assistant

Phoenix Energy One, LLC
Irvine, CA

Quick Apply

Job Details

Full-time
$75,000 - $77,000 a year

Benefits

Profit sharing
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Meeting minutes
CRM software
Communication with suppliers
Teamwork
Microsoft Excel
Microsoft Outlook
Project documentation
Customer service
Writing skills
Presentations for conferences or internal meetings
Meeting transcription
Team scheduling
Reporting and dashboarding tools
Microsoft Office
Administrative experience
Attention to detail
Vendor communication
Collaborative technology platforms
Investor relations materials
Cross-functional collaboration
Technical Proficiency
Project stakeholder communication
Cross-functional communication

Full Job Description

About the Company

Phoenix Energy is a tech-driven oil and gas investment firm focused on mineral rights and leasehold acquisitions. With three national offices the company’s expansion is a testament to our dedication to growth and opportunity as we forge paths in the industry with both mineral owners and prospective investors. The founding members of Phoenix Energy have decades of industry experience and thrive to provide an educational and collaborative work environment for our employees.

Here at Phoenix Energy, we value and thrive on diversity for the benefit of all. We know that having a variety of perspectives grows our skills, creativity, and our ability to improve our employees and clients' lives. To that end, we are committed to a work environment that supports, respects, and celebrates all individuals. We are proud to be an Equal Opportunity Employer.

We offer competitive compensation, the potential for profit sharing, a start-up culture, and strong growth opportunities.

Job Summary:

As a Technology Assistant at Phoenix, you will provide essential operational and administrative support to the Technology department and cross-functional teams throughout the organization. This in-office role is central to ensuring that technology initiatives are well-coordinated, meetings are productive, and projects move forward efficiently. The ideal candidate is highly organized, an effective communicator, and comfortable working in a fast-paced environment where attention to detail and proactive follow-through are critical to success.

Responsibilities:

Collaborate with internal departments—including, but not limited to, Business Operations, Finance, Marketing and Capital Markets—to support technology-driven projects and initiatives from inception through completion.
Attend and actively participate in team and cross-departmental meetings, taking accurate and thorough notes to capture decisions, action items, and follow-up tasks.
Prepare, distribute, and file meeting notes and project summaries promptly to ensure all stakeholders remain aligned and informed.
Coordinate and schedule meetings with external vendors, technology partners, and service providers, including sending invitations and confirming attendance.
Support project management activities, including tracking project timelines, milestones, and deliverables, using project management tools and platforms.
Generate and maintain regular status reports on active technology projects, escalating issues or blockers to the appropriate team members as needed.
Assist in the preparation of presentations, documentation, and briefing materials for leadership and department stakeholders.
Maintain organized records of vendor communications, contracts, and technology procurement activities.
Perform other duties and special projects as assigned by management.

Skills:

Ability to work collaboratively across departments and build positive relationships with internal teams and external vendors.
Strong attention to detail and a commitment to accuracy in documentation and reporting.
Self-motivated, proactive, and comfortable working independently while maintaining alignment with team goals.
Discretion and professionalism in handling sensitive or confidential information.
Basic understanding of technology concepts and terminology is a plus, though deep technical expertise is not required.

Requirements:

Minimum 2 years of experience in an administrative, project coordination, or technology support role preferred.
Demonstrated ability to take clear and organized meeting notes and translate them into actionable summaries.
Proven experience coordinating schedules and managing meetings with both internal stakeholders and external vendors.
Familiarity with project tracking and reporting tools; experience with Notion, Asana, Monday.com, Jira, or similar platforms is a plus.
Comfortable working in a structured, in-office environment Monday through Friday.
Ability to adapt quickly to new tools, processes, and priorities in a dynamic technology-driven organization.
Strong organizational and time management skills with the ability to juggle multiple priorities and deadlines simultaneously.
Excellent written and verbal communication skills, including the ability to produce clear, concise meeting notes and project reports.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management platforms such as Asana, Monday.com, or similar tools.
Experience scheduling and coordinating meetings across time zones using calendar tools such as Microsoft Outlook or Google Calendar.

Education:

Associate’s or Bachelor’s degree in business administration, Information Technology, Communications, or a related field preferred, or equivalent combination of education and professional experience.

About Phoenix Energy One, LLC:

Phoenix Energy One, LLC is a privately owned oil and gas investment firm focused on mineral rights and leasehold acquisitions. The company is headquartered in the Denver Tech Center with satellite offices in Casper, WY, Irvine, CA, Ft Lauderdale, FL, and Dallas, TX. Phoenix Energy One, LLC is pursuing an aggressive growth strategy and is pioneering a one-of-a-kind business model within the energy sector. The founding members of Phoenix Energy One, LLC have decades of industry experience.

Job Type: Full-time

Pay: $75,000.00 - $77,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

This position does not allow for any remote work. Please confirm you are already in the Irvine area and able to commute to the office daily.

Ability to Commute:

Irvine, CA 92612 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in tustin, ca

Technology Assistant

Executive Assistant

Payroll Administrative Assistant

Admin/Executive Assistant

$23-$25/Hr. HR & Admin Assistant Position Available (Irvine)

Administrative Assistant - Irvine, CA

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Records Management Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant II

Administrative Assistant

Sales Administrative Assistant

Administrative Assistant

Administrative Support Specialist

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