Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
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Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
The Post Award Grants and Contracts Specialist is responsible for managing the financial and administrative aspects of sponsored projects after funding has been awarded. This role ensures compliance with sponsor and institutional requirements throughout the award lifecycle, including budget management, expense monitoring, reporting, and closeout. The Specialist serves as a key resource for faculty and staff, providing guidance on regulatory requirements, financial processes, and documentation standards. Strong attention to detail, organizational skills, and the ability to manage multiple priorities are essential for success in this position. Occasional after-hours work may be required to meet reporting or sponsor deadlines.
Key Responsibilities
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Set up and maintain awarded grant and contract accounts and budgets in institutional systems (CAYUSE and UT SHARE), ensuring accurate project and account configuration, complete documentation, timely processing of award modifications, and comprehensive post award record maintenance.
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Review and monitor budgets and expenditures for allowability and compliance, and review and approve financial transactions—including payroll allocations, cost transfers, and procurement requests—in accordance with sponsor and institutional guidelines.
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Coordinate with Pre Award staff to ensure smooth transition of awards from proposal stage to active project management.
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Maintain up to date knowledge of sponsor regulations, funding agency requirements, and institutional policies, and continuously monitor these standards to ensure full compliance across all stages of the award lifecycle.
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Provide responsive support to faculty and departments, addressing inquiries and resolving Post-Award issues promptly.
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Assist in developing and delivering training sessions for faculty and staff on Post-award processes, financial management, and compliance requirements.
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Collaborate with PIs, staff, and departmental administrators on award amendments, no cost extensions, and grant closeout activities.
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Meet with faculty, administrative staff, and Grant Accounting at the start of each award and as needed throughout the grant lifecycle.
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Maintain the production of necessary records and data for accurate and appropriate program/projects development and tracking.
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Communicate with Administrative department, PIs, Administrative support and sponsors to ensure grant and university compliance.
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Monitor subaward agreements by reviewing invoices, verifying deliverables, ensuring compliance with subaward terms, and coordinating amendments or modifications as needed.
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Prepare financial and programmatic reports for sponsors and internal stakeholders, provide required documentation for internal and external audits, and track grant expiration dates and reporting deadlines to ensure accurate and timely submissions.
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Support preparation of financial and progress reports required by sponsors, ensuring accuracy and timely submission.
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Assist with system testing or updates related to CAYUSE, UT SHARE, or other grant management platforms.
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Other duties as assigned.
Required Education/Experience
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Bachelor’s degree in a related field.
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Three (3) years of experience sponsored programs and contracts.
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A combination of education and experience may be considered.
Preferred Education/Experience
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Experience working with budgets.
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Knowledge of PeopleSoft.
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Familiarity submitting federal grants.
Accompanying Knowledge, Skills, Abilities and Competencies
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Proficient using MS Suite.
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Strong attention to detail with a high degree of accuracy delivering quality work for tight deadlines,
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Proven technology skills and the ability to lead the institution in automation initiatives.
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Strong organizational skills with the ability to plan and prioritize projects.
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Collaboration style that emphasizes teamwork, communication, trust, and patience.
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Strong analytical and problem-solving skills to identify and resolve issues efficiently.
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Respond flexibly and positively in all circumstances, working calmly under pressure.
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Demonstrated flexibility and initiative in a dynamic work environment.
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Ethical
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Ability to maintain confidential information.
About The University of Texas at Tyler and UT Tyler Health Science Center
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.
Providing exceptional patient care, comprehensive education and innovative research, The University of Texas at Tyler Health Science Center and UT Health East Texas combine to serve as the university medical center for Northeast Texas and beyond.
For more information, please visit https://www.uttyler.edu/about.
Why work for UT Tyler? Find out more: Why Work for UT Tyler?
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits.
Clinical Position Requirements
Clinical positions require pre-screening through our Occupational Health department, including a drug test. Employees are required to obtain annual influenza vaccines.
EEO Statement
The University of Texas at Tyler is an Equal Employment Opportunity Employer.
