Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
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Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
The Faculty Affairs Manager reports to the Director of Faculty Affairs. This role involves managing faculty-related programming and initiatives in support of the faculty life cycle and ensuring compliance with LCME accreditation and institutional policies and procedures.
Key Responsibilities
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Faculty Lifecycle: Facilitate the faculty appointment process for all new hires, initial appointment requests, secondary appointments, change of status updates, annual reappointments, and resignations/retirements of employed faculty. Coordinate annual evaluations and the annual promotion/tenure cycle with the Department Chairs and the Promotion & Tenure Committee.
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Personnel Actions: Utilize institutional programs to process and file necessary documentation/electronic forms to record new hires/appointments, changes in compensation, reclassification of positions, and similar personnel action items. Works closely with Human Resources and Finance to ensure institutional data, payroll, and budgets are aligned with current roles and salary agreement.
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Documentation and Compliance: Maintain accurate and updated records of faculty-related documentation, including contracts, evaluations, and other pertinent information to ensure compliance with institutional policies and regulations. Protect confidentiality of faculty files, including those related to misconduct and other sensitive issues. Assist in the communication and implementation of policies and procedures related to faculty affairs, ensuring that faculty members are aware of and adhere to institutional guidelines.
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Faculty Data: Maintain faculty data utilizing Interfolio/Fac180, Excel, and other platforms to produce and present reports in support of faculty related initiatives of the SOM. Compile regular exports for AAMC Faculty Roster and LCME Reports databases.
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Committees: Maintain record of Permanent and Standing Committee memberships and charges. Provide administrative support to elect members, create agendas, and prepare minutes for select committees. Organize Faculty Assembly meetings and compile annual committee reports.
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Faculty Development Reporting & Accounting: Track faculty related professional development activities across the School of Medicine. Requires extensive communication with departments, basic accounting and tracking of expenses and funding sources, compiling of reports, and maintenance of documentation to ensure compliance.
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Event Planning: Plans and organizes various faculty-related events to inform on institutional practices and engage them in academic activities (i.e. Faculty Orientation, Faculty Appreciation/Recognition, networking events). Oversees the overall execution of the event and works closely with the Program Coordinator on logistical details to ensure the office presents a professional program.
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Completes other duties as assigned.
Required Education/Experience
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Bachelor's degree in Human Resources, Education, Business Administration, or a related field.
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Master's degree preferred.
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Five (5) years’ experience in a related field of work.
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A combination of education and experience may be accepted.
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Previous experience in academic administration, faculty support, or a similar role within an
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educational institution.
Accompanying Knowledge, Skills, Abilities and Competencies
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Familiarity with academic policies, procedures, and compliance standards.
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Strong organizational and administrative skills, with meticulous attention to detail.
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Excellent communication skills, both written and verbal, with the ability to interact effectively
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with diverse stakeholders.
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Proficiency in relevant software applications (Microsoft Office, HR/Finance management
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systems, DocuSign, databases).
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Ability to handle confidential information with discretion and professionalism.
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Proactive and able to multi-task.
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Collaborative team player.
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Ability to provide positive customer service.
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Adaptable and able to work in a fast-paced environment.
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Strong problem-solving and analytical skills
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Project management experience
About The University of Texas at Tyler and UT Tyler Health Science Center
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.
Providing exceptional patient care, comprehensive education and innovative research, The University of Texas at Tyler Health Science Center and UT Health East Texas combine to serve as the university medical center for Northeast Texas and beyond.
For more information, please visit https://www.uttyler.edu/about.
Why work for UT Tyler? Find out more: Why Work for UT Tyler?
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits.
Clinical Position Requirements
Clinical positions require pre-screening through our Occupational Health department, including a drug test. Employees are required to obtain annual influenza vaccines.
EEO Statement
The University of Texas at Tyler is an Equal Employment Opportunity Employer.
