Top 2781 Medical office assistant Jobs in Union, Nj

Certified Medical Assistant (CMA) / Administrative Assistant
Wayne Behavioral Service —Wayne, NJ
- Full-time
- HIPAA
- Mid-level
- Administrative experience
- Free parking
- Paid training
Quick Apply
Front Desk/Medical Assistant
Confidential —Iselin, NJ
- $21 - $24 an hour
- Full-time
- Spanish
- English
- Organizational skills
- Health insurance
- Paid time off
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Facility Billing Specialist
SamWell Institute of Pain Management —Colonia, NJ
- From $28 an hour
- Full-time
- Hybrid work
- Mid-level
- In-person
- 2 years
- AD&D insurance
- Paid holidays
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10d
Medical Biller
Chemisys Laboratory —Fair Lawn, NJ
- $18 - $19 an hour
- Full-time
- Office
- In-person
- Entry level
- Health insurance
- Dental insurance
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11d
Medical Billing Specialist
SamWell Institute of Pain Management —Colonia, NJ
- From $26 an hour
- Full-time
- Hybrid work
- Background check
- Anatomy knowledge
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Receptionist
Endo-Surgi of Union ASC, LLC —Union, NJ
- $17 - $25 an hour
- HIPAA
- Entry level
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Patient Access Representative
Childrens Specialized Hosp —Union, NJ
- $20.18 - $25.34 an hour
- Full-time
- Bilingual
- Computer literacy
- High school diploma or GED
- Paid parental leave
- Paid holidays
9d
Receptionist
Harmony Health Group —Union, NJ
- Part-time
- Ability to walk for extended periods
- High school diploma or GED
- Ability to lift 50 pounds
- Health insurance
- Dental insurance
Patient Registrar- Pediatric Therapy Center
Pullman Regional Hospital —Summit, NJ
- $19.42 - $30.71 an hour
- Full-time
- Writing skills
- Office
- High school diploma or GED
- Health savings account
- Disability insurance
Medical Receptionist
Center for Vein Restoration —Union, NJ
- $18 - $20 an hour
- Full-time
- Spanish
- HIPAA
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
11d
Medical Scribe
Ankle and Foot Doctors of New Jersey —Millburn, NJ
- $16 - $20 an hour
- Full-time
- HIPAA
- Bachelor's degree
- Experience equivalent to degree accepted
- 401(k)
- Paid time off
Quick Apply
2d
Medical Assistant/Front Desk
The Modern Woman OB/Gyn —Florham Park, NJ
- $21 - $25 an hour
- Full-time
- Writing skills
- Microsoft Office
- Administrative experience
- Paid time off
Quick Apply
Patient Care Representative
Confidential —Nutley, NJ
- $19 - $22 an hour
- Part-time
- Bilingual
- Spanish
- Google Workspace
- Health insurance
- Paid time off
Quick Apply
Medical Coordinator
Heart to Heart Health Care Services LLC —West Orange, NJ
- From $22 an hour
- Clean driving record
- Mid-level
- High school diploma or GED
Front Desk Receptionist
Advocare Mid-Jersey Pediatrics —East Brunswick, NJ
- $18 - $21 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Health savings account
Quick Apply
Billing Clerk / Administrative Assistant
Mental Health Association —West Orange, NJ
- $40,000 a year
- Full-time
- Computer literacy
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Front Office Scheduler / Insurance Recptionist - Orthodontic Office
Peluso Orthodontics —Cedar Grove, NJ
- $15 - $26 an hour
- Full-time
- Private practice
- Dental office
- Customer service
- Health insurance
- 401(k)
Quick Apply
4d
Dental Receptionist
Springfield Dental —Springfield, NJ
- $20 - $28 an hour
- Part-time
- Private practice
- Dental office
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Full Time Front Desk Receptionist
Brucato Foot and Ankle Surgery —Clifton, NJ
- $20 - $22 an hour
- Weekends as needed
- Customer service
- Travel
- Patient care
- Health insurance
- Dental insurance
Quick Apply
Medical Billing Associate
Xenon Health —Jersey City, NJ
- $55,000 a year
- Full-time
- No experience needed
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply

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Certified Medical Assistant (CMA) / Administrative Assistant

Wayne Behavioral Service -
Wayne, NJ

Quick Apply

Job Details

Full-time

Benefits

Free parking
Paid training
Health insurance
Paid time off
On-the-job training
Opportunities for advancement
Paid sick time

Qualifications

Customer communication
Administrative experience
Attention to detail
Patient care
Organizational skills
Medical assisting
Certified Medical Assistant

Full Job Description

Job Overview
We are seeking a reliable, organized, and compassionate Administrative Assistant with a Medical Assistant (CMA) certification to join our psychiatric practice. This position is primarily administrative in nature while also providing clinical support to our Ketamine and Spravato treatment program when needed.

The ideal candidate is highly organized, comfortable managing multiple priorities, and able to provide exceptional patient service in a fast-paced behavioral health environment. This role requires strong communication skills, attention to detail, and the ability to support multiple providers while maintaining professionalism and confidentiality.

Responsibilities

Administrative Duties

Answer and manage high-volume incoming calls professionally and efficiently.
Return patient voicemails in a timely manner.
Monitor and respond to emails as appropriate.
Schedule follow-up appointments and coordinate provider schedules.
Assist patients with questions, requests, and general office needs.
Handle refill request
Prepare and distribute patient letters and forms.
Verify insurance eligibility and benefits.
Submit and track prior authorizations.
Upload and maintain patient documentation within the electronic medical record system.
Assist with new patient intake and onboarding.
Maintain accurate records and ensure HIPAA compliance.
Provide daily administrative support to multiple providers.

Clinical Duties

Assist the Ketamine and Spravato department as needed.
Monitor patients
Administer Spravato treatment in accordance with provider orders, training requirements, and office protocols.
Administer injections and medications as ordered by providers and within the scope of CMA certification and applicable state regulations.
Monitor and document patient information during treatment visits.
Maintain treatment day sheets and required documentation.
Prior Authorizations/Insurance Verification
Assist providers with patient flow and clinical coordination.
Schedule treatment follow-ups and ongoing care appointments.

Qualifications

Current Certified Medical Assistant (CMA) certification required.
Administrative Assistant experience preferred.
Previous experience in a medical office or behavioral health setting preferred.
Experience with electronic medical records (EMR/EHR) systems.
Strong knowledge of insurance verification and prior authorization processes.
Excellent verbal and written communication skills.
Ability to multitask and manage competing priorities.
Strong organizational skills and attention to detail.
Ability to maintain confidentiality and professionalism when handling sensitive patient information.
Experience with Spravato, Ketamine treatment programs, or psychiatric practices is preferred but not required.

Schedule

Full-Time 10am - 6pm
Monday through Friday

Compensation:

Competitive compensation based on experience, certifications, and qualifications.

Benefits:

Free parking
Health insurance
On-the-job training
Opportunities for advancement
Paid sick time
Paid time off
Paid training

Work Location: In person

Quick Apply

Refine Your Search

medical office assistant jobs in union, nj

Certified Medical Assistant (CMA) / Administrative Assistant

Front Desk/Medical Assistant

Facility Billing Specialist

Medical Biller

Medical Billing Specialist

Receptionist

Patient Access Representative

Receptionist

Patient Registrar- Pediatric Therapy Center

Medical Receptionist

Medical Scribe

Medical Assistant/Front Desk

Patient Care Representative

Medical Coordinator

Front Desk Receptionist

Billing Clerk / Administrative Assistant

Front Office Scheduler / Insurance Recptionist - Orthodontic Office

Dental Receptionist

Full Time Front Desk Receptionist

Medical Billing Associate

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