Top 495 Application administrator Jobs in Union City, Ca

Licensed Client Services Administrator
In Touch Financial Services —Emeryville, CA
- $70,000 - $90,000 a year
- Full-time
- Mid-level
- Administrative experience
- Financial services
- Health insurance
- 401(k)
Quick Apply
Bilingual Administrative Assistant (Full-time)
Knocknok Technologies Inc. —Los Altos, CA
- $25 - $30 an hour
- Full-time
- Hybrid work
- English
- Research
- Business development
Quick Apply
Construction Project Administrator
Esquivel Grading & Paving, Inc. —San Francisco, CA
- $28 - $30 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Bilingual Administrative Assistant (Part-time)
Knocknok Inc. —Los Altos, CA
- $25 - $30 an hour
- Part-time
- Hybrid work
- English
- Research
- Business development
Quick Apply
10d
Administrative & Project Coordinator — Boutique Residential Design-Build Firm
HireTalent RPO —Los Altos, CA
- $72,000 - $96,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Church Operations Administrator
Congregational Church of the Peninsula —Belmont, CA
- $30 - $35 an hour
- Part-time
- Background check
- Research
- Mid-level
- Paid time off
- Flexible schedule
Quick Apply
Major Projects Post Awards Contract Administrator, Principal
PG&E Corporation —Oakland, CA
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
Administrative Assistant, Hardware Technology
Apple —Cupertino, CA
- $29.45 - $56.14 an hour
- Bachelor of Science
- Office
- Bachelor's degree
- Employee stock purchase plan
- Health insurance
Lease Administrator
NVIDIA —Santa Clara, CA
- $128,000 - $201,250 a year
- Full-time
- Finance
- Analysis skills
- Bachelor's degree
Systems Operations and Administrator
NVIDIA —Santa Clara, CA
- $112,000 - $218,500 a year
- Full-time
- Computer science
- Computer Science
- 5 years
5d
Research Administrator 2 (Remote Eligible)
Stanford University —Stanford, CA
- $60,392 - $116,979 a year
- Online Application
- Remote
- Mid-level
- 3 years
- Analysis skills
- Health insurance
- Tuition reimbursement
Office Assistant
City of Pleasanton, CA —Pleasanton, CA
- $67,516.80 - $82,056.00 a year
- Online Application
- Hybrid work
- Word processing
- Writing skills
- Basic math
- AD&D insurance
- Paid holidays
12d
Administrative Assistant
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Office
- 3 years
- Administrative experience
14d
Administrative Associate 2
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
IT Project Administrator
TechTu —Pleasanton, CA
- Email
- Microsoft Excel
- Mid-level
- Office
Workplace Program Coordinator
CBRE —Mountain View, CA
- $27.00 - $34.80 an hour
- Full-time
- Basic math
- High school diploma or GED
- Analysis skills
10d
Administrative Assistant 5
Adobe —San Francisco, CA
- $147,800 - $214,100 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
11d
On-Call Graduate Business Application Support Administrator
Santa Clara University —Santa Clara, CA
- Part-time
- Google Workspace
- Office
- Project management
6d
Administrative Associate, Strategic Ventures (Hybrid)
Stanford University —Stanford, CA
- $46.95 - $53.03 an hour
- Full-time
- Hybrid work
- 6 years
- Management
- Customer service
3d
HR Administrator
Stanford University —Stanford, CA
- $29.87 - $35.26 an hour
- Part-time
- Hybrid work
- Computer literacy
- Mid-level
- Office

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Licensed Client Services Administrator

In Touch Financial Services
Emeryville, CA

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year

Benefits

Health insurance
401(k)
Paid time off

Qualifications

Customer communication
Account maintenance
iOS
Client file management
Executive administrative support
Administrative experience
Series 7
Client services
macOS
Financial services
Productivity software
Appointment scheduling
Experience practicing in the securities industry
Documentation Handling
Technical Proficiency

Full Job Description

Position Overview

In Touch Financial Services is seeking an experienced, Licensed Client Services Administrator who brings initiative, sound judgment, and genuine care to their work. We are seeking a Licensed Client Services Administrator to deliver exceptional client service, provide technical and administrative support to the Lead Advisor, and ensure efficient operation of the practice. This role requires strong attention to detail, excellent communication skills, and the ability to manage client needs with professionalism and care. This role is ideal for someone who doesn’t wait to be told what to do — they anticipate needs, think critically, and take ownership of both the client experience and the daily operations of the firm. You will serve as a trusted point of contact for clients and a key partner to the Lead Advisor, ensuring that nothing falls through the cracks and that clients feel supported, informed, and valued at every stage of the relationship. This is not a task-only administrative role. The right person will be proactive, thoughtful, and dependable — someone who takes pride in follow-through and understands the importance of both accuracy and compassion in financial services.

What Success Looks Like in This Role

A successful candidate:
Thinks two steps ahead of clients and advisor needs
Notices what needs attention and takes action without being asked
Follows responsibilities through to completion with consistency and care
Communicates proactively, clearly, and kindly
Brings calm, organization, and accountability to a fast-paced environment

Key Responsibilities:

Client Experience & Relationship Support

Serve as a primary point of contact for client service requests, inquiries, and follow-ups
Anticipate client needs by proactively monitoring accounts, pending items, and upcoming milestones
Communicate with warmth, professionalism, and clarity — clients should feel genuinely cared for
Prepare materials and documentation for client meetings and ensure timely post-meeting follow-through
Maintain the firm’s client calendar, including scheduling, confirming, and coordinating appointments for both current and prospective clients
Ensure all meetings are properly prepared for, documented, and followed up on

Account Administration & Operations

Coordinate new account openings, transfers, account maintenance, and custodial paperwork
Process service items including cashiering requests, contributions, withdrawals, RMDs, and account updates
Track outstanding service items and ensure completion — nothing should remain unresolved
Maintain accurate, detailed CRM records and client documentation

Advisor & Practice Support

Anticipate the advisor’s needs by staying aware of priorities, deadlines, and workflows Provide trading and investment support under advisor direction, within licensing guidelines
Identify gaps or inefficiencies in processes and suggest thoughtful improvements
Support special projects and evolving firm needs as the practice grows

Required Qualifications

Active Series 7 and Series 66 (or Series 63/65 combination)
Minimum 2+ years of experience in a wealth management or financial services environment
Demonstrated experience working withinApple iOS and macOS systems, including calendar management and related applications
Strong proficiency in Microsoft Office; CRM and custodial platform experience strongly preferred
Experience handling custodial paperwork, account servicing, and operational workflows

The Right Person for This Role Is:

A self-starter who takes initiative and does not require constant direction
A strong, independent thinker with good judgment and problem-solving ability
Exceptionally organized, detail-oriented, and known for excellent follow-through
Smart, compassionate, and personable — clients feel comfortable and supported
Calm, dependable, and accountable under pressure
Someone who takes pride in being proactive, reliable, and thoughtful in their work

This role requires comfort with independently managing schedules, priorities, and details, while maintaining a high level of responsiveness, professionalism, and genuine care for clients.

Why Join In Touch Financial Services

You will be an integral part of a growing, client-focused practice where your contributions truly matter. The right person will be trusted, valued, and relied upon as a key member of the team, with the opportunity to make a meaningful impact on both client experience and firm operations.

This position is best suited for someone who enjoys taking ownership, thinking ahead, and being accountable for outcomes — not just completing assigned tasks

Pay: $70,000.00 - $90,000.00 per year

Benefits:

401(k)
Health insurance
Paid time off

Application Question(s):

Think about the last time you had a really full or high‑pressure day, with several things competing for your attention. What’s your personal system for staying organized, deciding priorities, and making sure nothing gets missed?

License/Certification:

FINRA License or Equivalent (Required)

Work Location: In person

Quick Apply

Refine Your Search

application administrator jobs in union city, ca

Licensed Client Services Administrator

Bilingual Administrative Assistant (Full-time)

Construction Project Administrator

Bilingual Administrative Assistant (Part-time)

Administrative & Project Coordinator — Boutique Residential Design-Build Firm

Church Operations Administrator

Major Projects Post Awards Contract Administrator, Principal

Administrative Assistant, Hardware Technology

Lease Administrator

Systems Operations and Administrator

Research Administrator 2 (Remote Eligible)

Office Assistant

Administrative Assistant

Administrative Associate 2

IT Project Administrator

Workplace Program Coordinator

Administrative Assistant 5

On-Call Graduate Business Application Support Administrator

Administrative Associate, Strategic Ventures (Hybrid)

HR Administrator

I want to receive the latest job alert for application administrator in union city, ca

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