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Academic Program Specialist - Industry Engagement and Student Success

Penn State University -
University Park, PA

Apply Now

Job Details

Full-time
$54,060 - $78,444 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Decision making

Full Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .

POSITION SPECIFICS

Academic Program Specialist – Industry Engagement and Student Success

The John and Willie Leone Family Department of Energy and Mineral Engineering (EME) at Penn State is seeking an Academic Program Specialist to play a key role in advancing student success and strengthening connections among students, faculty, and industry partners.

This professional-level position operates at the intersection of academic affairs, student success, and industry engagement. The role is responsible for developing, administering, and continuously improving programs and processes that support recruitment, career placement, faculty activities, and academic program operations. The position exercises discretion and independent judgment in designing initiatives, advising leadership, and implementing strategies that directly impact student outcomes and the department’s academic mission.

Why This Role Matters

EME’s national reputation is driven by strong student outcomes, engaged faculty, and deep relationships with industry partners. This position contributes to those outcomes by leading programmatic initiatives, evaluating effectiveness, and implementing improvements across recruitment, career placement, employer engagement, and academic programs.

The role has a direct impact on:

Student recruitment and retention pipelines
Internship, co-op, and employment outcomes
Faculty program processes and compliance
Employer engagement strategy and partnerships

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Bachelor's Degree
1+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None

Key Responsibilities

Student Recruitment, Career Placement & Employer Engagement

Develop and implement strategic recruitment and career placement initiatives to strengthen undergraduate and graduate pipelines and improve student outcomes.
Analyze recruitment, placement, and engagement data; identify trends and develop actionable recommendations to improve program performance.
Collaborate with academic advisers, program chairs, and academic leadership to align outreach strategies with departmental priorities.
Serve as EME’s representative to EMS Admissions and Career Services, contributing to college-level planning and coordinated recruitment strategies.
Build and sustain relationships with industry partners to expand internship, co-op, and full-time employment opportunities.
Represent EME in internal and external forums, advising on employer engagement models and workforce development needs.

Employer Engagement & Recruiting Program Operations

Design, administer, and continuously improve employer engagement and recruiting programs that connect students with industry opportunities.
Serve as the primary point of contact for employers and recruiters, advising on engagement strategies and participation models.
Oversee recruiting infrastructure, including Nittany Lion Careers, information sessions, and interview programs, ensuring effective and scalable operations.
Evaluate the effectiveness of recruiting processes and employer engagement efforts; implement enhancements to improve employer participation and student access.
Gather and interpret employer feedback to inform program improvements and strategic decision-making.
Develop and execute communication strategies to promote internship, co-op, and employment opportunities to students.

Academic Affairs and Faculty Program Support

Administer and continuously improve academic affairs processes in partnership with departmental leadership and administrative teams.
Coordinate faculty personnel processes, including promotion and tenure (P&T), non-tenure-line promotions, and faculty evaluation cycles, ensuring accuracy and compliance.
Interpret and apply University and college policies, providing guidance to faculty and leadership on timelines, requirements, and appropriate courses of action.
Manage faculty activity reporting processes, including Activity Insight data, external review coordination, and submission of required materials.
Serve as a departmental resource and consultant on academic personnel processes, ensuring consistent application of policies and adherence to institutional guidelines.
Identify process improvement opportunities and recommend enhancements to increase efficiency, compliance, and effectiveness.

Academic Program Administration and Departmental Coordination

Oversee program operations related to visiting scholars, including appointment coordination, documentation, and onboarding in collaboration with University offices.
Lead and support faculty and staff search processes by coordinating administrative components, advising search committees, and ensuring compliance with University procedures.
Coordinate and enhance departmental engagement activities, including candidate visits, guest speakers, and external partner interactions, ensuring high-quality execution.
Identify and implement process improvements across program operations to enhance effectiveness and stakeholder experience.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $54,060.00 - $78,444.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

Penn State Policies

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APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

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Employer engagement strategy and partnerships

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