Company Overview: United Christian Academy is a dynamic nonprofit organization committed to educating students by integrating academic excellence with a Christian worldview, equipping them to impact their world for Christ. We are dedicated to making a positive impact in education through our innovative programs and initiatives.
General Description: The HR Administrator will support UCA’s human resources functions by managing recruitment, employee relations, benefits, compliance, and performance management while fostering a positive and Christ-centered work environment. The ideal candidate will have a passion for education, a strong understanding of HR practices, and a heart for supporting our faculty and staff in alignment with the values and mission of the school.
UCA recognizes administration as integral part of the 5-fold ministry given to the church in Ephesians 4:11-13. As such, UCA administrators serve as ministers to help advance the mission and vision of United Christian Academy.
Reports To: The Superintendent
Qualifications:
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Born-again Christian.
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Credible Christian role model whose godly lifestyle and character demonstrate obedience to God and the Holy Bible.
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Demonstrates a lifestyle on and off campus consistent with Christian values in all areas. A Christian lifestyle should reflect the biblical perspective of integrity and appropriate personal and family relationships, business conduct and moral behavior.
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Displays spiritual maturity, academic ability, and personal leadership qualities to “train up a child in the way he should go” (Proverbs 22:6) and promote the spiritual development of a child through Scripture study and memorization, prayer, witnessing, and unity in the Body of Christ.
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Possess strong Biblical knowledge, able to apply biblical principles to school instruction and administration.
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Support and comply with the school’s Statement of Faith and Christian Conduct.
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Understanding and commitment to UC Academy’s educational objectives and philosophy of education.
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Member of an evangelical, Bible-believing church.
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Bachelor’s degree and three years of progressively responsible professional human resources management experience; or equivalent combination of training and experience.
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Demonstrated expertise in oral and written communication.
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Collaborative decision-making style, with a proven track record of working effectively with diverse stakeholders to meet goals and drive results.
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Strong reasoning; exhibit sound and accurate judgment.
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Understand organizational strengths and weaknesses and develop strategies to achieve organizational goals.
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Create an environment that is predictable, supportive and affirms the dignity of every stakeholder and employee.
- Ability to work independently with strong organization and time management skills.
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Strong interpersonal skills to communicate effectively and engage respectfully with a variety of stakeholders, including the ability to synthesize and present large bodies of information, upholding the highest level of integrity.
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Effective at demonstrating empathy, listening for understanding, and facilitating uplifting and difficult conversations.
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Respect differences in others by showing compassion and empathy, responding obediently to God's calling to act justly and seek mercy. (Micah 6:8)
- Demonstrate servant leadership by following Christ's example.
- Consider the needs of others and is grace filled, loving God and others. (Deuteronomy 6:5)
- Well-developed human relations skills sufficient to carry out negotiations, make formal presentations, conduct performance reviews, and communicate technical concepts to diverse audiences.
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Proven ability to maintain confidentiality and handle sensitive employee matters with discretion and professionalism.
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Read, understand and accurately interpret and develop methods and procedures for implementation of codes, laws, rules, regulations and other policies and procedures relating to the area of responsibility.
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Supervise, train, evaluate and motivate staff in a way that optimizes service.
- Demonstrates strong working knowledge of employment laws and regulations (E.g. Ministerial Exemption, FLSA, FMLA, ADA, ADEA).
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Microsoft Windows & Office Suite
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Computer – HRIS software (Paycom), database software, and spreadsheet software
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First Aid/CPR Certification.
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TB clearance with the last four years.
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Criminal Justice fingerprint clearance.
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Immigration Reform and Control Act of 1986: An Eligibility Verification Form (I-9) will be required along with the supporting documents listed on the I-9 form.
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Maintain a lifestyle that promotes health and endurance necessary for the position.
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Maintain a personal decorum that models professionalism and modesty.
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Develop and maintain rapport with students, parents, and colleagues to promote a positive school atmosphere.
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Seek to model Christ in attitude, speech, and action.
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Demonstrate continual growth in biblical knowledge and spiritual maturity.
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Maintain professionalism daily.
- Seek ways to grow professionally.
- Receives feedback humbly.
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Performs all duties to the highest standards.
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Uphold organizational values, always working with integrity and in an ethical manner.
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Displays enthusiasm, positivity, patience, and a sense of humor.
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Advises the Superintendent on a variety of employment topics/concerns for the purpose of ensuring he/she is current on relevant concerns.
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Directs recruitment functions (E.g. job descriptions, job postings, career fairs, interview scheduling, onboarding), ensuring that selection procedures comply with applicable state and federal regulations.
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Assists supervisors in hiring process for the purpose of ensuring positions are filled by the individual that best meets the needs of UCA.
- Collaborates with school principals, the office manager and other key leaders to implement an effective orientation program for new faculty and staff.
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Administers a wide variety of personnel policies and programs (E.g. orientation, contracts, compensation, etc.) for the purpose of conforming to school policies, relevant laws, contracts and agreements.
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Participated in establishing, and implements annual departmental goals, objectives, and priorities.
- Audit departments for the purpose of ensuring human resource practices are implemented as directed by UCA procedures policies and/or state/federal regulation.
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Directs certification processes for the purpose of ensuring certificated staff are properly certified per ACSI and/or state requirements.
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Develop, plan and evaluate HR procedures and policies for the purpose of ensuring departments are operating effectively and efficiently.
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Responsible for the production and revision of the UCA Employee Handbook.
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Monitors all employee appraisal processes and teachers on plan for improvement (PIP), ensuring highly qualified staff are retained by UCA in compliance with regulation and policy.
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Directs annual production, distribution and payment set-up of wage documents (E.g. contracts, wage notices, work agreements) for the purpose of ensuring employees are paid per the wage document.
- Directs compensation and benefit programs for UCA (classification of jobs, payment of wage, health insurance, open enrollment, worker’s compensation) for the purpose of ensuring UCA is in compliance with applicable state and federal regulations.
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Directs employee background and fingerprint process to ensure compliance with state and federal regulations.
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Directs employee insurance programs (E.g. medical, dental, vision, voluntary short/long term disability, 403b) to ensure open enrollment, billing and claims, COBRA conversions are processed in a timely manner.
3. Risk Management
a) Oversee the risk management program, including insurance plans, workers compensation administration and claims.
b) Collaborates with the Director of Safety to ensure safety plan is comprehensive in scope and detailed in execution
c) Manages and maintains UCA’s IIPP, which includes the Workplace Violence Prevention plan.
d) Manages employee health/accommodation requests for the purpose of ensuring a healthy work force is available to UCA.
4. Employee Investigations/Grievance
a) Assist the Superintendent in investigating grievances and/or complaints from employees (E.g. sexual harassment, pay and/or assignment disputes, etc.)
4. Substitute Teachers
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Recruits, selects and orientates substitute teachers.
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Coaches and disciplines substitute teachers with the support of School Principals.
- Communicates job expectations, monitors, appraises and reviews job contributions with the School Principals
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Enforces policies and procedures.
5. Teacher Mentoring Program
a) Collaborates with school principals for the purpose of ensuring newly hired
Administrators and Teachers receive support and orientation to the UCA culture, practices and policies.
This job description is meant to cover the key requirements of the job duties. Other activities, duties or responsibilities may be required of the employee, and these may change, or new ones may be assigned at any time with or without notice.
FLSA Status: Non-Exempt
Work Schedule & Pay Scale:
Full-Time, 12 Month with Vacation Accrual
Full-time equivalency: 1.0
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The HR Administrator performs the following physical actions during the normal course of their job:
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Constantly – sitting, hearing, listening
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Frequently – bending (neck), speaking, vision (close), thinking, calculating, repetitive use of hands, simple grasping (both hands), keyboarding with both hands
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Occasionally – walking, standing, bending (waist), squatting, kneeling, twisting (neck), twisting (waist), depth perception, color vision, vision (distance), memory/recall, power grasping (both hands), fine manipulation (both hands), pushing & pulling (both hands), reaching (above & below shoulder level)
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Lift/carry 10 – 25 lbs
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Car driving – typically limited to/from meetings, between campus and district office
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Equipment – limited to typical office equipment (copy machine/shredder); no heavy machinery
WORK ENVIRONMENT:
Work environment includes indoor and outdoor environments and office and classroom settings. Floating desk assignment and/or shared office space may be required, moderate noise levels commensurate to a classroom environment.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All employees of United Christian Academy must be professing, born-again Christian in accordance with UC Academy International, Inc.'s religious 501(c)3 bylaws.
