The Professional Affairs function supports the compliant administration and execution of healthcare professional (HCP) engagements, consultant activities, and educational programs
* This is a REMOTE opportunity with preference to candidates in Eastern and Central time zones. **
Lead Professional Affairs Specialist is responsible for managing consultant documentation, compliance-related processes, invoicing, payment administration, record retention, and event-related administrative support to ensure all activities are executed accurately, efficiently, and in accordance with company policies and regulatory requirements.
This position requires exceptional attention to detail, strong organizational skills, process discipline, and the ability to manage multiple activities simultaneously while maintaining accurate records and documentation.
Key Responsibilities:
Consultant Compliance & Documentation
Support the administration of consultant engagements in accordance with company policies and procedures.
Maintain accurate consultant records, contracts, credentialing documentation, and engagement histories.
Ensure all required documentation is complete, compliant, and properly archived.
Support transparency reporting and audit readiness activities.
Monitor documentation requirements and proactively follow up to close gaps and resolve issues.
Manage the lifecycle of HCP and consultant agreements, ensuring contracts are initiated, renewed, amended, executed, and maintained in accordance with company policies and compliance requirements.
Consultant Invoicing & Payment Administration
Own the end-to-end consultant invoicing process for all consultant and educational activities.
Review invoices and supporting documentation for completeness, accuracy, and compliance.
Ensure all required approvals and documentation are obtained prior to payment submission.
Coordinate with consultants, Finance, and Accounts Payable to resolve discrepancies and payment issues.
Track invoice status and maintain accurate payment records.
Generate reports regarding consultant payments, outstanding invoices, and program expenditures.
Event Compliance Support
Support the documentation and compliance requirements associated with consultant and commercial activities, including: dinners, local tradeshows, advisory boards, speaker programs, educational events, webinars, labs, mission trips, and congress activities.
Verify required approvals and documentation are completed prior to event execution.
Maintain organized records supporting event compliance and post-event reconciliation.
Administrative & Operational Support
Maintain consultant databases, payment trackers, and departmental reporting tools.
Develop and maintain process documentation and standard operating procedures.
Support periodic audits, reporting requests, and compliance reviews.
Identify opportunities to improve administrative efficiency, consistency, and process compliance.
Required Qualifications
Bachelor's degree
5-10 years of experience in an administrative, compliance, operations, finance, contracting, professional affairs, or healthcare support role.
Preferred Experience
Exceptional Attention to Detail
Consistently produces highly accurate work with minimal oversight.
Demonstrates strong quality control practices and the ability to identify discrepancies before they become issues.
Maintains thorough and precise documentation.
Organizational Excellence
Demonstrates outstanding organizational and time management skills.
Effectively manages multiple priorities, deadlines, and stakeholders simultaneously.
Maintains structured files, records, and tracking systems.
Process Adherence
Understands the importance of following established procedures in a regulated environment.
Consistently executes tasks according to defined processes and requirements.
Identifies process gaps and opportunities for improvement while maintaining compliance expectations.
Communication Skills
Exhibits strong written and verbal communication skills.
Communicates professionally and effectively with consultants, healthcare professionals, internal stakeholders, and external partners.
Follows up proactively and manages issues to resolution.
Records Management
Demonstrates a high level of accountability for maintaining complete, accurate, and audit-ready records.
Understands the importance of documentation integrity and confidentiality.
Technology Proficiency
Advanced proficiency with Microsoft Office Suite, including: Excel, Word ,Outlook, PowerPoint, Teams and SharePoint
Comfortable learning and utilizing business systems, databases, and workflow management tools.
Ability to generate reports, maintain trackers, and organize electronic records efficiently.
Expected Travel 0-20%
This position is not eligible for employer-visa sponsorship
Disclosure as required by applicable law, the annual salary range for this position is $78,200 - $121,200. The actual compensation may vary based on geographic location, work experience, education and skill level. The salary range is CONMED’s good faith belief at the time of this posting.
This job posting is anticipated to close on August 28, 2026. We may, however, extend this time period, in which case the posting will remain available on careers.conmed.com. Please submit your application as soon as possible as we will be reviewing applications on a rolling basis as we receive them.
Benefits:
CONMED offers a wide array of benefits to fit your unique needs. Visit our Benefits Page for more information.
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Competitive compensation
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Excellent healthcare including medical, dental, vision and prescription coverage
Short & long term disability plus life insurance - - cost paid fully by CONMED
Retirement Savings Plan (401K) - - CONMED matches your contributions dollar for dollar, with the potential for up to 7% per pay period
Employee Stock Purchase Plan - - allows stock purchases at discounted price
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Tuition assistance for undergraduate and graduate level courses
Know someone at CONMED? Have them submit you as a referral before applying for this position to be eligible for our Employee Referral Program incentives!
CONMED is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply. The Know Your Rights: Workplace Discrimination is Illegal Poster reaffirms this commitment.
Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at 800-929-7176 option #5.
