Top 84 Assistant events manager Jobs in Vacaville, Ca

Program Event Coordinator
One Mind —Rutherford, CA
- $75,000 - $85,000 a year
- Extended hours
- Hybrid work
- Google Workspace
- Up to 50% travel
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Admin Tax Credit Assistant(HUD/LIHTC)
JWilliams Staffing, Inc. —Fairfield, CA
- $23 - $24 an hour
- Full-time
- Fair chance
- Communication skills
- Entry level
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Planet Fitness - General Manager - Fairfield
Planet Fitness —Fairfield, CA
- $23 - $26 an hour
- Full-time
- 18 years or older
- Clean driving record
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Partnership HealthPlan of California —Fairfield, CA
- $88,154.59 - $110,193.23 a year
- Full-time
- Research
- Mid-level
- Office
Executive Assistant
Northbay Healthcare —Fairfield, CA
- $38.91 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Writing skills
- 403(b) matching
- Health insurance
5d
Assistant Manager Events
Treasury Wine Estates —Napa, CA
- $26.44 - $34.13 an hour
- Extended hours
- Sales
- Ability to walk for extended periods
- Mid-level
- Wellness program
- Paid parental leave
Assistant Events Manager
Niebaum-Coppola Estate Winery, L. P. —Rutherford, CA
- $28 - $30 an hour
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Outlook
Quick Apply
4d
Assistant Manager - BOSS Outlet, Vacaville
Hugo Boss —Vacaville, CA
- $20 - $22 an hour
- Bachelor of Science
- Merchandising
- Mid-level
- Paid holidays
- Health insurance
Community Engagement Program Manager (ALUMNI EXTERNAL REL SPEC 3)
University of California, Davis —Davis, CA
- $69,600 - $124,200 a year
- Full-time
- Hybrid work
- Background check
- Sales
- Pass drug screening
- Continuing education credits
- Paid holidays
Secretary
City of Vallejo, CA —Vallejo, CA
- $58,623.55 - $71,257.68 a year
- Online Application
- Background check
- Writing skills
- English
7d
Planet Fitness - General Manager - Full Time - Vacaville
Browns Valley Fitness, LLC —Vacaville, CA
- $25 - $28 an hour
- Full-time
- 18 years or older
- Clean driving record
- Computer literacy
Quick Apply
Key Holder PT Cosmetic Company Store Vacaville
Estee Lauder —Vacaville, CA
- $18.98 - $31.63 an hour
- Part-time
- Mid-level
- Supervising experience
- Mentoring
Quick Apply
K-12 Lead Teacher (7258)
University Instructors —Vallejo, CA
- From $59,813 a year
- Temporary
- School experience
- Classroom
- Teaching Certification
Quick Apply
ASSISTANT DIRECTOR OF CHILD NUTRITION SERVICES
Pittsburg Unified School District —Pittsburg, CA
- $56.34 - $64.53 an hour
- Overtime
- Background check
- School experience
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d
Assistant Community Director
Vaughn Management Group —Vallejo, CA
- 8 hour shift
- Mid-level
- Office
- Residential
- Health savings account
- Health insurance
Quick Apply
Assistant Manager
STIIIZY —Birds Landing, CA
- $29 an hour
- Overtime
- Mid-level
- Office
- 21 years or older
- Paid training
- Paid holidays
Quick Apply
Planet Fitness - Assistant General Manager - Vacaville
Browns Valley Fitness, LLC —Vacaville, CA
- $19.00 - $19.50 an hour
- Full-time
- 18 years or older
- CPR Certification
- Clean driving record
Quick Apply
Promontory Hospitality Administrator
Promontory —Napa, CA
- $31.50 - $35.00 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Assistant Manager
J.Crew Factory —Davis, CA
- Part-time
- Merchandising
- Mid-level
- Training & development
- Paid holidays
- Health insurance
House Manager/Family Assistant
Sage Haus —El Macero, CA
- $42 - $46 an hour
- 8 hour shift
- Background check
- CPR Certification
- BLS Certification
- Mileage reimbursement
Quick Apply

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Program Event Coordinator

One Mind -
Rutherford, CA

Quick Apply

Job Details

Full-time
$75,000 - $85,000 a year

Benefits

Paid holidays
Health insurance
Unlimited paid time off
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
401(k) matching
Flexible schedule
Life insurance
Paid sick time

Qualifications

Google Workspace
Fiscal management
Executive administrative support
Driver's License
Calendar management
Managing event budgets
Event budgeting
Project management software
Corporate event planning
Budgeting
Events management

Full Job Description

One Mind – Job Description

Original Date: July 2025
Revised Date: –

Position Title: Program Events Coordinator
Reports To: CFAO

Position Description

One Mind, a leading mental health nonprofit at the forefront of research, innovation, and implementation, is seeking a Program Events Coordinator to join our team. This is a dynamic opportunity for a highly organized and proactive individual who is excited to help bring our mission to life through high-impact events.

To ensure consistency, efficiency, and alignment across the organization, all event operations and logistics—spanning both program and fundraising events—are overseen by the Finance & Administration Department, led by the Chief Financial and Administrative Officer (CFAO). The Program Events Coordinator will play a key role in this approach, working directly with Program Leads to help bring the vision for their events to life.

This role is both autonomous and collaborative: the coordinator will independently manage event logistics from conception through execution, while partnering closely with the CFAO to ensure every event reflects One Mind’s high standards of quality, professionalism, and mission alignment. The CFAO will also serve as a mentor and resource, offering strategic guidance and support as needed.

While the primary responsibility of this position is leading program events, the coordinator will also support fundraising events where needed, as all event operations flow through Finance & Administration. In addition, the role includes select executive assistant responsibilities, such as providing administrative support to the CFAO, assisting with scheduling, preparing meeting materials, and contributing to special projects. This blend of responsibilities ensures that our events consistently elevate One Mind’s mission while strengthening organizational operations.

Key Responsibilities

Partner with program leads to bring their event visions to life by translating ideas into actionable plans and executing logistics with excellence.
Serve as the primary point of contact for program event operations, ensuring seamless coordination across staff, vendors, and stakeholders.
Work closely with the CFAO to confirm that all events meet organizational standards for quality, professionalism, and mission alignment.
Lead event coordination on the following events:

Annual One Mind Accelerator Opening and Closing Weeks.

Annual One Mind at Work Global Forum Conference.

Annual One Mind at Work Legal Vertical Summit.

One Mind at Work Western PA Regional Coalition Summit.

Annual One Mind Rising Star Award Leadership Academy.

Annual One Mind Scientific Summit & Scientists’ Dinner

Support the planning and execution of fundraising events (e.g., Music Festival) as part of the Finance & Administration team, ensuring consistency and operational efficiency across all events.
Manage end-to-end event logistics, including budgeting input, venue and vendor management, lodging and travel coordination, catering, A/V, speaker coordination, and onsite execution.
Develop and maintain an event calendar in collaboration with program leads and the CFAO, ensuring advance planning and clear communication.
Oversee event staffing models and coordinate with volunteers or temporary staff as needed.
Manage event-related data entry and reporting in systems such as HubSpot, Neon, or similar platforms.
Establish and follow standard operating procedures for event planning in partnership with the CFAO to ensure a consistent, high-quality experience for attendees.
Collaborate with cross-functional colleagues to build strong communication and alignment across One Mind.

CFAO Administrative Support

Provide administrative support to the CFAO, including scheduling, preparing meeting materials, board meeting logistics (as needed), and assisting with correspondence.
Support special projects led by the CFAO that fall within the scope of the Finance & Administration department (estimated at <20% of role).
Maintain a high degree of discretion and professionalism when handling sensitive information.

Attendance at Recurring Events

The Program Events Coordinator will attend and support the following recurring events as part of One Mind’s team:

Program Events (Primary Focus):

Annual One Mind Accelerator Opening and Closing Weeks (Menlo Park, CA)
Annual One Mind at Work Global Forum Conference (Napa, CA)
Annual One Mind at Work Legal Vertical Summit (rotating locations)
One Mind at Work Western PA Regional Coalition Summit (Pittsburgh, PA)
Annual One Mind Rising Star Award Leadership Academy.
Annual One Mind Scientific Summit & Scientists’ Dinner

Fundraising Events (Support as Needed):

Annual One Mind Music Festival (including RSA Leadership Academy, Scientists’ Dinner, and Science & Innovation Symposium; Napa, CA)
Q1 Fundraising event - typically in NYC - assist as needed.

Organizational Meetings:

Annual One Mind meetings (rotating locations, in person)

Qualifications

2- or 4-year degree in management, hospitality, administration, operations, or another related field (preferred).
3–5 years of experience as lead event manager/operator.
1–3 years of project-based budget management.
CRM, project management, and event management software experience (Neon, HubSpot, Notion, or other).
Strong proficiency in Microsoft Office, Google Drive/G-Suite, PC-based computers.
Demonstrable record of accomplishment in event/project management.
Must have a valid driver’s license, ability to operate a vehicle during day and night, ability to lift 25 lbs, and ability to work extended hours during events.

Experience in lieu of education will be considered.

Compensation

$75,000 – $85,000 annual salary, DOE
Bonus eligible, DOE

Benefits

Unlimited PTO
Paid sick leave
Parental leave
Health, dental, and vision insurance
401(k) with matching contribution
10 paid holidays

Location

This is a remote position, but candidates must reside in the San Francisco or North Bay, CA area. Travel is required for this position, with up to 12 consecutive days on-site for event management. Primary travel locations include Napa, Menlo Park, San Francisco, and New York City. This role may involve up to 40% travel.

Opportunity/Inflection Point

The Program Events Coordinator is a crucial position for One Mind. With a strong legacy in coalition and community building, our events bring people with diverse experiences and perspectives on mental health together and are designed to help propel the field forward. This role will be essential to creating new opportunities for our networks to grow and expand, and to increase visibility and awareness of who we are and what we do. Individuals with an openness to innovation and co-creation, as well as demonstrated discipline and structure in previous roles, are encouraged to apply.

To Apply

Cover letter
Resume

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance

Experience:

Events management: 3 years (Required)
Budgeting: 1 year (Required)
event software: 2 years (Preferred)

Willingness to travel:

50% (Preferred)

Work Location: Hybrid remote in Rutherford, CA 94573

Quick Apply

Refine Your Search

assistant events manager jobs in vacaville, ca

Program Event Coordinator

Admin Tax Credit Assistant(HUD/LIHTC)

Planet Fitness - General Manager - Fairfield

Executive Assistant

Executive Assistant

Assistant Manager Events

Assistant Events Manager

Assistant Manager - BOSS Outlet, Vacaville

Community Engagement Program Manager (ALUMNI EXTERNAL REL SPEC 3)

Secretary

Planet Fitness - General Manager - Full Time - Vacaville

Key Holder PT Cosmetic Company Store Vacaville

K-12 Lead Teacher (7258)

ASSISTANT DIRECTOR OF CHILD NUTRITION SERVICES

Assistant Community Director

Assistant Manager

Planet Fitness - Assistant General Manager - Vacaville

Promontory Hospitality Administrator

Assistant Manager

House Manager/Family Assistant

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