Top 230 Assistant administrator Jobs in Vallejo, Ca

Office Assistant
AVELAR —Walnut Creek, CA
- $25 - $30 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid holidays
- Health insurance
7h
Office Administrator
Bay Area Windows —Lafayette, CA
- $25 - $35 an hour
- Part-time
- Bilingual
- Construction site
- Office
- Flexible schedule
Quick Apply
7d
Receptionist / Office Assistant
Sequoia Equities —Walnut Creek, CA
- $25 - $27 an hour
- Office
- Administrative experience
- Apartments
- Dental insurance
- Paid time off
Residency Program Director
Petaluma Health Center —Petaluma, CA
- $127,500 - $176,413 a year
- Weekends as needed
- Spanish
- CPR Certification
- Nursing
- Paid holidays
- Disability insurance
Quick Apply
Occupational Therapist (OT)
Petaluma Post-Acute Rehab —Petaluma, CA
- $60 - $68 an hour
- Full-time
- CPR Certification
- Skilled nursing facility
- Management
- Disability insurance
- Relocation assistance
Quick Apply
Physical Therapist (PT)
South Marin Health & Wellness Center —Greenbrae, CA
- $65 - $70 an hour
- Full-time
- CPR Certification
- Skilled nursing facility
- Doctoral degree
- Disability insurance
- Relocation assistance
Quick Apply
Instructional Assistant
Pathways Charter School —Vallejo, CA
- $21.10 - $25.27 an hour
- Part-time
- Background check
- School experience
- Classroom
Quick Apply
Aesthetic Physician Assistant or Nurse Practitioner
Sonoma MD Medical Spa —Sonoma, CA
- $70 - $100 an hour
- Part-time
- Blood sampling
- Medical office experience
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Board Certified Behavior Analyst (BCBA)
Community Autism Services —San Francisco, CA
- $100,000 - $115,000 a year
- Full-time
- School experience
- Classroom
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Special Education Teacher
Zen Educate US —El Cerrito, CA
- $41 - $51 an hour
- Part-time
- Background check
- Classroom
- 18 years or older
- 401(k)
- Paid sick time
12d
Special Education Teacher
Zen Educate US —Oakland, CA
- $41 - $51 an hour
- Part-time
- Background check
- Classroom
- 18 years or older
- 401(k)
- Paid sick time
12d
F/T 6-12 Registrar, Year-Round Staff Position
San Domenico School —San Anselmo, CA
- $85,500 - $100,000 a year
- Full-time
- School experience
- High school
- 5 years
- 403(b) matching
- Health insurance
Quick Apply
7d
Speech Language Pathology Assistant
Foundations Therapy Service —Concord, CA
- $40 - $50 an hour
- Part-time
- Driver's License
- Experience working with children
- Children
- Health insurance
- Dental insurance
Quick Apply
Clinical Director (LMFT, LPCC, LCSW) - Mental Health 321
Telecare Corporation —Martinez, CA
- $108,905.47 - $134,542.23 a year
- Full-time
- LMFT
- Licensed Clinical Social Worker
- Adults
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Avanath —San Francisco, CA
- $23 - $24 an hour
- Word processing
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Physical Therapist
Concentra —Richmond, CA
- $110,000 - $145,000 a year
- Full-time
- Computer literacy
- Writing skills
- Physical & Rehabilitation Medicine
- Continuing education credits
- Commuter assistance
Preschool Teacher (Child Study Center Specialist II)
College of Marin —Kentfield, CA
- $37.64 - $41.50 an hour
- Online Application
- Classroom
- Spanish
- CPR Certification
- Travel reimbursement
- Paid holidays
School Based Occupational Therapist Assistant
ProCare Therapy —Concord, CA
- $23.67 - $45.00 an hour
- Part-time
- School experience
- Classroom
- Pediatrics
- Health insurance
- 401(k)
Quick Apply
Assistant Administrator - AH
Front Porch —San Francisco, CA
- $29.58 - $35.00 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
Quick Apply
Physical Therapist Float
Concentra —Walnut Creek, CA
- $110,000 - $120,000 a year
- Full-time
- Float pool
- Computer literacy
- Writing skills
- Continuing education credits
- Commuter assistance

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Office Assistant

AVELAR -
Walnut Creek, CA

Apply Now

Job Details

Full-time
$25 - $30 an hour
7 hours ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Pension plan
Vision insurance

Qualifications

High school diploma or GED
Video conferences (communication methods)

Full Job Description

AVELAR is seeking a detail-oriented and motivated Office Assistant to support our growing team of forensic experts, construction defect litigation professionals, architectural & engineering design staff, and construction support specialists. This position plays a key role in ensuring the smooth operation of our office and daily workflows. The Office Assistant will report directly to the Accounting Department Manager, with additional collaboration and responsibilities supporting the Office Administrator and IT department.

Duties and Responsibilities:

Front Desk and Client Relations Associate.
Manage distribution of incoming & outgoing mail and deliveries.
Maintain both the office phones and copiers and facilitate support when issues arise.
Maintain and manage inventory of office supplies, including monitoring stock levels, placing orders, and ensuring items are properly organized and replenished in common areas and supply closets.
Support staff on an as needed basis to compile electronic or paper documents and send or download items to project
folders, flash drives, server, and DropBox.
Light cleaning and organizing of the common areas, conference rooms and break areas including loading, running,
and unloading the dishwasher.
Assist the accounting team with sending invoices and statements via mail and email and filing invoices in Rever.
Prepare and reconcile monthly expense reports for office related purchases.
Coordinate quarterly birthday celebrations and provide logistical support for professional development lunch sessions.
Manage the various company email accounts to ensure correspondence is handled in a timely manner.
Schedule in-house Zoom meetings, conference calls and reservations for the two conference rooms.
Maintain and update digital business cards (vCards) for AVELAR team members, and manage internal phone systems, including extensions, direct dial numbers, and the company-wide phone directory.
Coordinate with the accounting department to facilitate the on-boarding of new hires including orientation, training on phone and WebEx systems, requesting parking placard and proximity card, and put together the welcome folder.
Assist with holiday gatherings, cards and gifts.
Make project binders for depos and reports as requested.
Update CVs, Terms and Conditions, Letterhead and Footer on an ongoing basis as required.
Generate contracts and proposals per direction and assist in tracking responses and the assignment of work
Assist the accounting department with updates to project status, case information sheets, and billing contacts
Light filing on an as needed basis
Support the Office Administrator in logging letters of retention and proposals being sent out.
Update active project list monthly.
Serve as the primary liaison between AVELAR and the property management company to coordinate office facility needs and communications.
Other duties as assigned.
Available to work Monday through Friday 8 AM to 5 PM with a break for lunch.

Qualifications and Skills:

High School Diploma or GED required.
0 to 3 years of experience in office administration or a related support role.
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
Excellent written and verbal communication skills.
High attention to detail and accuracy in all work.
Professional demeanor and appearance; business casual attire required.
Ability to thrive in a collaborative, multi-disciplinary team environment.
Proficiency in Microsoft Excel, Word, Outlook, and Zoom.
Familiarity with Rever, Dropbox, Revu (Bluebeam), and WebEx is a plus.

Compensation & Benefits:

Full-time, hourly, exempt position.
$25 – $30 per hour depending upon experience plus potential for a performance bonus.
Medical, dental, and vision insurance premiums paid by employer.
Paid vacation, holidays, and sick days.
401(k) pension plan with employer contribution.

About AVELAR:
AVELAR is a leading Bay Area firm specializing in expert witness, forensic analysis, consultation and reconstruction design services for nearly 50 years. We provide a challenging and dynamic work environment that offers diverse projects and experience. We stress professional growth and development, value creative problem solving, and thrive on the strength of the client relationships we have built.

Apply Now

Refine Your Search

assistant administrator jobs in vallejo, ca

Office Assistant

Office Administrator

Receptionist / Office Assistant

Residency Program Director

Occupational Therapist (OT)

Physical Therapist (PT)

Instructional Assistant

Aesthetic Physician Assistant or Nurse Practitioner

Board Certified Behavior Analyst (BCBA)

Special Education Teacher

Special Education Teacher

F/T 6-12 Registrar, Year-Round Staff Position

Speech Language Pathology Assistant

Clinical Director (LMFT, LPCC, LCSW) - Mental Health 321

Administrative Assistant

Physical Therapist

Preschool Teacher (Child Study Center Specialist II)

School Based Occupational Therapist Assistant

Assistant Administrator - AH

Physical Therapist Float

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