Top 319 Administrative coordinator Jobs in Valley Stream, Ny

Administrative Coordinator
HEARTSHARE HUMAN SERVICES OF NEW YORK —Howard Beach, NY
- $85,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
13d
Administrative Coordinator - Mineola
NYU Langone Health —Mineola, NY
- $66,300.00 - $69,451.20 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Wellness program
Executive Assistant and Board Relations Coordinator
St. Mary's Healthcare System for Children —Uniondale, NY
- $85,000 - $90,000 a year
- Full-time
- 5 years
- Mid-level
- Office
- Flexible spending account
- Tuition reimbursement
Quick Apply
Administrative Coordinator, Client Development & Engagement
Simpson Thacher & Bartlett —New York, NY
- $100,000 - $110,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Coordinator - Student Financial Aid Services
The City University of New York (CUNY) —Queens, NY
- $50,500 - $72,236 a year
- Full-time
- Customer service
- Computer literacy
- Research
- Health insurance
- Paid time off
Administrative Coordinator
CCRM Fertility —New York, NY
- $26 - $29 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
Quick Apply
Administrative Coordinator - Supportive Housing
Urban Resource Institute —New York, NY
- $65,000 - $70,000 a year
- Weekends as needed
- Mid-level
- Office
- Residential
Office Coordinator
Bryan Cave Leighton Paisner LLP —New York, NY
- $72,000 - $85,000 a year
- Overtime
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Supply & Administrative Coordinator (FGP) - Brooklyn, Ft. Hamilton
NYU Langone Health —Brooklyn, NY
- $66,300.00 - $75,826.82 a year
- Online Application
- Word processing
- Writing skills
- Mid-level
- Wellness program
Administrative Coordinator
Ascend —Manhattan, NY
- $65,000 a year
- Contract
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Senior Administrative Coordinator
Generation Next Fertility, PLLC —New York, NY
- $72,000 - $75,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
- Paid time off
13d
Administrative Coordinator
Columbia University —New York, NY
- $65,300 - $75,300 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Office Manager / Administrative Coordinator
The Learning Experience - Brooklyn, NY - Greenpoint —Brooklyn, NY
- $18 - $45 an hour
- Full-time
- School experience
- Google Workspace
- Medical office experience
- Paid holidays
- Health insurance
Quick Apply
Office Coordinator
Catholic Health —Roslyn, NY
- $28.07 - $35.09 an hour
- Mid-level
- High school diploma or GED
- Medical terminology
- Health insurance
- Tuition reimbursement
Executive Coordinator
Bridgewater Associates —New York, NY
- $125,000 - $170,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Front Desk Coordinator
NovaStem Hair Restoration —Garden City, NY
- $25 an hour
- Full-time
- Google Workspace
- Clinic
- Data entry
- Paid training
- Employee discount
Quick Apply
12d
Office Coordinator
On Board Experiential —New York, NY
- $25 - $35 an hour
- Part-time
- Hybrid work
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Coordinator - Admissions Office
The City University of New York (CUNY) —Queens, NY
- $48,647 - $52,426 a year
- Full-time
- Spanish
- Microsoft Outlook
- Research
- Health insurance
- Paid time off
12d
Administrative Coordinator
VPH Management Services LLC —New York, NY
- $65,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
Quick Apply
AS Senior Administrative Coordinator - Headquarters (HQ)
Turner Construction Company —New York, NY
- $112,000 - $140,000 a year
- Writing skills
- Office
- High school diploma or GED

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Administrative Coordinator

HEARTSHARE HUMAN SERVICES OF NEW YORK -
Howard Beach, NY

Quick Apply

Job Details

Full-time
$85,000 a year
13 days ago

Benefits

Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Employee assistance program
Vision insurance
403(b)
Life insurance

Qualifications

Associate's degree

Full Job Description

The Administrative Coordinator is responsible for coordinating the day-to-day administrative operations and office systems for the Education Department. This role oversees regulatory documentation and compliance with applicable mandates, supervises administrative support staff, and ensures efficient office operations. The Administrative Coordinator serves as a key resource in maintaining organized workflows, supporting departmental leadership, and ensuring administrative processes are completed accurately, timely, and in accordance with organizational and regulatory requirements.

Primary Responsibilities and Essential Functions of Position

Use discretion and independent judgment involving the comparison and evaluation of possible courses of conduct. Their judgments may affect business operations or have a significant financial impact.
Has the authority to waive or deviate from established rules or policies but will always keep open the lines of communication of such issues with their direct supervisor and/or upper administration, as this makes for best business practices.
Has reasonable input into decision of who to hire, transfer, suspend, lay off, recall, promote, discharge, reward or discipline, adjust employees’ grievances, assign duties and schedules, and responsibly direct employees they supervise.
Ensure a division of work duties with other office staff and oversees their quality of work.
Create the scheduling of duties and the upkeep of office calendars for office staff and consults with the VP, COS & Director as needed.
Oversee specialized projects to ensure the effective and efficient running of the Department.
Assist with the response format to Program audits.
Assist in the preparation of annual trend reports, applications and data collection.
Oversee document management with the Department using established guidelines.
Oversee and approve the submission of designated office system supply orders.
Work closely with the VP, COS, Director and/or Education Coordinators with day-to-day staff-related issues such as attendance, punctuality, receipt of requested paperwork, etc.
Coordinate and arranges meetings and ensures agenda is distributed and may be asked to participate in various meetings as required.
Conduct meetings with office staff to share information and monitor office needs and functioning.
Maintain special projects, charts, lists, or forms as required.
Maintain the personnel records of the Department – ensuring Human Resources has the originals of all documents.
Schedule appointments and relay general business information to callers.
Read and comprehend instructions, correspondence, and memos. Compose routine reports, memos, responses to usual correspondence, etc.
Ensure the high quality of all office functions, including typing, filing, copying, faxing, telephone work, etc.
Mandatory attendance at required in-service training, along with ability to absorb and demonstrate compliance with all regulations and HeartShare policy and procedure requirements is required for this position.
Keep track of certificate renewals.
Assist in manage all users in TEAMS.
Oversee the maintainance of student Medical Records
Create, prepare and maintain staff database. (medicals, DOH trainings, certifications etc.)
Occasionally travel to provide training to new administrative assistants at all locations.
Attendance/Punctuality is consistently at work and on time. Ensures work responsibilities are covered when absent. Arrive at meetings and appointments on time.

Supervisory Responsibilities:

Supervise the office staff of the Department and others as assigned by VP of Education or COS.

Work Environment:

The environment in the office setting offers no unusual situations, although some sites may have stairs and those must be navigated. The position requires the ability to work in a busy, occasionally noisy office, with many people and distractions daily. Travel between various sites by means of public or private transportation is required, with weather conditions unpredictable.

Associate degree required.
Minimum of 2-5 years of administrative experience, preferably within an education, healthcare, nonprofit, or human services environment.
Experience coordinating office operations, managing administrative systems, and supporting departmental initiatives.
Strong knowledge of regulatory documentation, compliance requirements, and maintaining accurate records.
Prior supervisory experience with the ability to provide guidance, training, and support to administrative staff.
Excellent organizational skills with the ability to prioritize multiple tasks, manage deadlines, and maintain attention to detail.
Strong written and verbal communication skills with the ability to interact professionally with staff, leadership, families, and external stakeholders.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with electronic recordkeeping systems.
Ability to analyze information, identify areas for improvement, and support the development of efficient administrative processes.
Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism.
Ability to work independently, exercise sound judgment, and collaborate effectively within a team environment.

Benefits

At HeartShare we offer a comprehensive benefit package based on full-time/part-time status. You can expect:

Rewarding Work in a team environment.
Paid vacation, sick, personal days, and holidays.
403(B) retirement plans with employer contribution.
Health, dental, vision and life insurance.
Employee Assistance Program (EAP).
Flexible spending account (Dependent Care, Medical, Parking, and Transit).
Employee Appreciation Programs and Events.
Tuition Assistance Program.
Professional Development opportunities.
Wellhub Discount
Verizon Wireless Discount.
BJs Membership discount.
Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more

HeartShare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process, please reach out to [email protected].

About Heartshare

Who WE ARE:

For over 150 years, Heartshare has been dedicated to championing and empowering New Yorkers society has too often overlooked and underestimated.

To learn more about HeartShare, please visit our website at www.heartshare.org or Follow us on Twitter LinkedIn YouTube Instagram Facebook

HeartShare Human Services of New York | Homepage . HeartShare Human Services of New York nurtures and empowers children and adults with intellectual and developmental disabilities.

Quick Apply

Refine Your Search

administrative coordinator jobs in valley stream, ny

Administrative Coordinator

Administrative Coordinator - Mineola

Executive Assistant and Board Relations Coordinator

Administrative Coordinator, Client Development & Engagement

Administrative Coordinator - Student Financial Aid Services

Administrative Coordinator

Administrative Coordinator - Supportive Housing

Office Coordinator

Supply & Administrative Coordinator (FGP) - Brooklyn, Ft. Hamilton

Administrative Coordinator

Senior Administrative Coordinator

Administrative Coordinator

Office Manager / Administrative Coordinator

Office Coordinator

Executive Coordinator

Front Desk Coordinator

Office Coordinator

Administrative Coordinator - Admissions Office

Administrative Coordinator

AS Senior Administrative Coordinator - Headquarters (HQ)

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