SECONDARY ATHLETICS/ACTIVITIES SECRETARY
LOCATION: Shahala Middle School
REPORTS TO: Athletic Coordinator/Principal(s)
DEPARTMENT: Secondary
Hours / Work Times
8 Hours Per Day (8:15 a.m. - 4:45 p.m. inlcudes 30 minute unpaid lunch)
213 Days Per Year
Position will follow 213-A Calendar.
Primary duties will be Activities.
Position Duration: Permanent
Classification Group: Secretarial Class II
**Click this link to find the salary schedule associated with this position PSE Office-Clerical Group Salary Schedule
Salary Placement: New employees will start at the minimum hourly rate in the classification salary range. However, employees who have verified prior years of service of similar occupational experience may receive experience credit towards salary step placement.
Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:
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Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB). For additional information click EPS Benefits Information.
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Employees may also be eligible to participate in FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.
Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).
EPS offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave. Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA.
We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints. Click here for Fingerprinting Services, if needed.
Failure to submit a full application package will result in disqualification.
STANCE STATEMENT:
Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community.
SUMMARY STATEMENT:
The Activities/Athletics Secretary position is assigned to the student activity office and is responsible for the needs of the athletic department, student body, and staff. This position is also responsible for maintaining the Activities and Athletic Budgets.
ESSENTIAL FUNCTIONS:
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Work closely with the building administrator(s) in the daily administration and operation of the building and/or department.
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Communicate effectively with a variety of persons (students, parents, staff, and patrons) and/or agencies for the purpose of providing information, ascertaining and prioritizing needs, and to furnish assistance as appropriate.
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Monitor assigned district activities and/or program components for the purpose of ensuring compliance with financial, legal and/or administrative requirements.
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Process a variety of documents, mail and materials for the purpose of disseminating information to appropriate parties. Type correspondence, reports and forms as needed.
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Prepare and maintain a variety of records, reports, files and written materials for the purpose of conveying information and meeting state, federal and/or district requirements as well as an up-to-date reference and audit trail for compliance.
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Oversee Athletic budget and reconcile Athletic, General, and Associated Student Body (ASB) accounts.
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Process purchase orders, invoices, supply and equipment requisitions, warehouse requisitions, travel authorizations, claims for expenses, and procurement card purchases for ASB and Activity purchases.
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Prepare cash boxes for all functions under the Associated Student Body (ASB).
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Collect and receipt all incoming monies, maintain proper records of fund raising and resale activities and deposit funds into bank.
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Manage reimbursements for ASB, Athletic and District Funds.
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Clear all students participating in athletics, checking eligibility of each individual student and maintain sports physicals.
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Prepare paperwork for athletic events and tournaments.
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Prepare various supply requisitions, i.e. first aid and athletic equipment. Inventory and store equipment after receipt.
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Prepare supporting data for transportation involving activities and athletic events, work with coaches to arrange transportation and reschedule events as necessary.
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Control sale, refunds and track all student body cards, shop cards, books, fees, Driver Ed, yearbooks, etc.
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Prepare awards for all athletic events and award records for individual students.
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Process payroll paperwork (forms) for officials for all home athletic events.
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Process student insurance, accident and Labor & Industries reports.
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Compose, prepare and distribute various correspondence for Athletic Director and other administrators and staff.
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Distribute sport schedules to school and media.
OTHER RESPONSIBILITIES:
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Perform other related duties as assigned.
PHYSICAL DEMANDS REQUIRED:
Vision (66-100%)
Speaking (66-100%)
Hearing (66-100%)
Sitting (Up to 33%)
Standing (33-66%)
Stooping (Up to 33%)
Bending (Up to 33%)
Lifting/Carrying Up to 50 lbs. (Up to 33%)
Acceptable Attendance
Use of hands and/or arms for repetitive motion (66-100%)
MENTAL DEMANDS REQUIRED:
Reading (66-100%)
Math (33-66%)
Training (Up to 33%)
Detailed Work (33-66%)
Problem Solving (Up to 33%)
Verbal Communication (66-100%)
Written Communication (33-66%)
Constant Interruptions (66-100%)
Multiple Concurrent Tasks (66-100%)
Percentages of requirements of physical and mental tasks are only an estimate. Reasonable accommodations for persons with a disability will be considered in order for them to perform the essential functions of the job.
(66-100%) = Continuously
(33-66%) = Frequently
(Up to 33%) = Occasionally
TOOLS AND EQUIPMENT NECESSARY:
Computer/Laptop, telephone, 10-key calculator, fax machine, all copy machines and all other tools and equipment necessary to perform the essential functions as listed above.
MINIMUM QUALIFICATIONS:
(Testing may be required.)
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Typing/keyboarding of 50 wpm.
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A minimum of two years of experience in a related field, or equivalent training.
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Experience working with Associated Student Body (ASB) policies and procedures preferred.
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Accounting experience preferred.
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Working knowledge and experience with WESPaC and InTouch receipting preferred.
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Must possess a good math aptitude.
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Must be able to acquire a working understanding of account codes.
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Demonstrated ability to operate the office equipment as listed in the tools and equipment area above.
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Demonstrated ability to perform general office procedures with accuracy.
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Demonstrated ability to perform on the computer, using Windows environment and related applications.
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Demonstrated ability to communicate effectively with students, staff, and the general public.
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Demonstrated ability to perform independently and work under conditions of constant interruption and perform under deadline pressure.
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Demonstrated ability to be accurate, dependable, tactful, confidential and have good problem-solving skills.
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Demonstrated ability to perform the tasks accurately and in accordance with established guidelines.
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Demonstrated ability to handle multiple priorities at one time.
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Demonstrated organizational skills and a commitment to follow through.
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Demonstrated ability to establish and maintain positive relationships with others as part of a team.
KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:
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Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
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Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
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Participates in activities and discussions that lead to increased cultural competence.
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Demonstrates a commitment to equitable outcomes for all students.
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Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
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The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.
Nondiscrimination Statement:
Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
Cale Piland
Title IX Coordinator
Director of Student Services
13413 NE LeRoy Haagen Memorial Dr.
Vancouver, WA 98684
PO Box 8910
Vancouver, WA 98668-8910
Telephone: 360-604-4430
[email protected]
Tai Phong
Section 504/ADA Coordinator
Health Services Manager
13413 NE LeRoy Haagen Memorial Dr.
Vancouver, WA 98684
PO Box 8910
Vancouver, WA 98668-8910
Telephone: 360-604-6711
[email protected]
Danny Orrantia
Civil Rights Compliance Coordinator
Senior Director of Human Resources
13413 NE LeRoy Haagen Memorial Dr.
Vancouver, WA 98684
PO Box 8910
Vancouver, WA 98668-8910
Telephone: 360-604-4014
[email protected]
Shane Gardner
HIB Coordinator/
Gender Inclusivity
Director of Safety & Security
13413 NE LeRoy Haagen Memorial Dr.
Vancouver, WA 98684
PO Box 8910
Vancouver, WA 98668-8910
Telephone: 360-604-4066
[email protected]
