Top 226 Service coordinator Jobs in Vero Beach Fl

Executive Administrator
Thrive IRC —Vero Beach, FL
- $53,000 - $64,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
7d
Business Office Coordinator
The Promenade —Sebastian, FL
- Weekends as needed
- Microsoft Excel
- Sales
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
Customer Service Coordinator
Clements Pest Control —Vero Beach, FL
- From $1,150 a week
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
14d
Scheduling Coordinator - Outpatient - Sebastian
Orlando Health —Sebastian, FL
- Full-time
- High school diploma or GED
- Data entry
- Outpatient
Practice Success Coordinator
Upperline Health Inc —Vero Beach, FL
- Full-time
- Computer literacy
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Event Coordinator
The Brandit Agency —Vero Beach, FL
- $50,000 - $60,000 a year
- Full-time
- Office
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Admissions Coordinator - Part Time
Palm Garden of Vero Beach —Vero Beach, FL
- $18 - $22 an hour
- Part-time
- Skilled nursing facility
- Mid-level
- Marketing
- Employee discount
- Opportunities for advancement
Quick Apply
9d
Patient Care Coordinator
Optum —Port Saint Lucie, FL
- $17.98 - $32.12 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Pass drug screening
Gate Attendant (Part-Time)
Major League Baseball —Vero Beach, FL
- Part-time
- Background check
- Leadership
- Communication skills
Quick Apply
Retail Attendant (Part-Time)
Major League Baseball —Vero Beach, FL
- Part-time
- Background check
- Merchandising
- Ability to lift 50 pounds
Quick Apply
Medical Receptionist and Insurance Coordinator
Sleep Disorders Center Florida —Vero Beach, FL
- From $18 an hour
- Full-time
- HIPAA
- Mid-level
- Data entry
- Paid holidays
- Health insurance
Quick Apply
7d
Referral Coordinator
Whole Family Health Center Inc —Vero Beach, FL
- Full-time
- Spanish
- Microsoft Outlook
- Current TB test
Quick Apply
2d
Surgery Scheduler - Onsite
Vero Orthopaedics —Vero Beach, FL
- Full-time
- Background check
- Surgery
- Computer literacy
- Disability insurance
- Health insurance
Quick Apply
2d
Special Unit Surgery Coordinator - Electrophysiology
Cleveland Clinic —Vero Beach, FL
- Full-time
- Microsoft Excel
- Surgery
- Hospital
7d
Wellness Coordinator
The Joint Chiropractic —Fort Pierce, FL
- Part-time
- Clinic
- Marketing
- Entry level
Quick Apply
Front Desk Coordinator
Legacy Behavioral Health Center —Vero Beach, FL
- Full-time
- Spanish
- CPR Certification
- Vital signs
9d
Transportation Coordinator
Walmart —Fort Pierce, FL
- $21.20 - $24.70 an hour
- Full-time
- High school
- Entry level
- Paid jury duty
- Disability insurance
Customer Service Coordinator
Penske Truck Leasing and Logistics —Fort Pierce, FL
- Monday to Friday
- ASE Certification
- Ability to walk for extended periods
- Pass drug screening
Academic Coordinator with attention to College and Career Readiness
Crossover Mission —Vero Beach, FL
- From $45,000 a year
- Full-time
- Writing skills
- Mid-level
- Windows
- Health insurance
- Dental insurance
Quick Apply
10d
Infection Prevention Coordinator
HCA Florida Lawnwood Hospital —Fort Pierce, FL
- Full-time
- Bachelor of Science
- Adults
- Mid-level
- Employee stock purchase plan
- Disability insurance
Quick Apply

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Executive Administrator

Thrive IRC -
Vero Beach, FL

Quick Apply

Job Details

Full-time
$53,000 - $64,000 a year
7 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Filing
Executive administrative support
Bachelor's degree
Calendar management
Microsoft Teams
Managing projects
Business Administration
Office management
Managing executive calendars
Business

Full Job Description

Position Summary

The Executive Administrator & Project Coordinator provides high-level administrative, planning, scheduling, and project coordination support to executive leadership and the organization. This role keeps priorities, meetings, deliverables, and operational details moving forward across a growing nonprofit behavioral health organization.

The position is designed for a highly organized professional who can anticipate needs, exercise sound judgment, protect confidential information, and independently manage multiple workstreams. This is not the organization's primary human resources or payroll role; instead, it serves as the central point of executive coordination, organizational follow-through, and administrative project support.

Essential Duties and Responsibilities:

Executive and Administrative Support

· Provide high-level administrative support to the CEO, and other senior leaders as assigned.

· Manage complex calendars, appointments, internal deadlines, and scheduling priorities.

· Draft and prepare correspondence, reports, presentations, forms, briefing materials, and internal communications.

· Organize executive files, reference materials, action logs, and administrative systems.

· Use discretion in handling sensitive personnel, client, financial, legal, operational, and board-related information.

Meetings, Board Support, and Follow-Through

· Coordinate leadership, staff, board, committee, project, funder, and community meetings.

· Prepare agendas, meeting packets, presentation materials, minutes or notes, and action-item summaries.

· Track commitments, deadlines, and follow-up items and proactively prompt responsible parties.

· Coordinate meeting logistics, including space, technology, materials, refreshments, and virtual access.

· Support board calendar planning, meeting preparation, document collection, and governance-related administrative needs.

Project Coordination

· Coordinate special projects and operational initiatives assigned by executive leadership.

· Create and maintain project plans, timelines, milestone trackers, responsibility matrices, and status updates.

· Follow up with internal and external stakeholders to support timely completion of deliverables.

· Organize project records, contracts, reports, grant materials, compliance documentation, and implementation files.

· Identify delays, unresolved decisions, or competing priorities and elevate them to leadership promptly.

Organizational and Operational Administration

· Serve as a coordination point among leadership, departments, vendors, board members, and community partners.

· Coordinate office-wide administrative processes, organizational calendars, events, trainings, and special functions.

· Support vendor communications, service scheduling, purchasing coordination, and operational readiness as assigned.

· Assist with organizational registrations, insurance documentation, leases, licenses, contracts, and renewals by tracking deadlines and gathering required materials.

· Recommend practical improvements to administrative workflows, document control, meeting practices, and task tracking.

Communication and Organizational Readiness

· Help maintain consistent internal communication and ensure key information reaches the appropriate individuals.

· Maintain a professional and welcoming presence with staff, clients, board members, vendors, and community partners.

· Support onboarding logistics, leadership orientation materials, training coordination, and staff events in partnership with HR and department leaders.

· Provide backup administrative support during periods of high workload, vacancies, deadlines, or special projects.

Required Qualifications

· Bachelor's degree or 5-7 years experiance in business administration, nonprofit management, communications, project management, or a related field.

· At least five years of progressively responsible administrative, executive support, office management, project coordination, or comparable professional experience.

· Demonstrated experience managing executive calendars, meetings, deadlines, projects, and confidential information.

· Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.

· Excellent written communication, organization, judgment, prioritization, and follow-through.

Preferred Qualifications

· Experience in a nonprofit, healthcare, behavioral health, legal, medical, government, or professional-services environment.

· Experience supporting a CEO, board of directors, or senior leadership team.

· Experience with project-management tools, board materials, contracts, grants, compliance calendars, or operational implementation.

· Project management or administrative professional certification is a plus.

Core Competencies

· Executive presence and professionalism

· Independent judgment and discretion

· Anticipation and proactive follow-through

· Project organization and deadline management

· Clear written and verbal communication

· Problem solving and adaptability

· Relationship coordination across departments

· Calm execution in a fast-moving environment

Physical and Scheduling Requirements

· Ability to sit, stand, walk, bend, and use standard office equipment for extended periods.

· Ability to occasionally lift or move office materials weighing up to 25 pounds, with assistance available when needed.

· Standard business hours apply, with occasional flexibility for board meetings, events, deadlines, or special projects.

Equal Employment Opportunity

Thrive IRC is an Equal Opportunity Employer and does not discriminate on the basis of any status protected by federal, state, or local law.

Pay: $53,000.00 - $64,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

service coordinator jobs in vero beach fl

Executive Administrator

Business Office Coordinator

Customer Service Coordinator

Scheduling Coordinator - Outpatient - Sebastian

Practice Success Coordinator

Event Coordinator

Admissions Coordinator - Part Time

Patient Care Coordinator

Gate Attendant (Part-Time)

Retail Attendant (Part-Time)

Medical Receptionist and Insurance Coordinator

Referral Coordinator

Surgery Scheduler - Onsite

Special Unit Surgery Coordinator - Electrophysiology

Wellness Coordinator

Front Desk Coordinator

Transportation Coordinator

Customer Service Coordinator

Academic Coordinator with attention to College and Career Readiness

Infection Prevention Coordinator

I want to receive the latest job alert for service coordinator in vero beach fl

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