Top 216 Administrative assistant Jobs in Vestavia Hills Al

Administrative Assistant
Denken Solutions, Inc. —Wilsonville, AL
- $21 an hour
- Call employer
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
9d
Administrative Sales Assistant
Southland Transportation Group —Birmingham, AL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Dealership
- Paid holidays
- Disability insurance
Quick Apply
11d
Risk Management Assistant
PangeaTwo —Homewood, AL
- $50,000 - $60,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
1d
Office Receptionist
BrandNest —Birmingham, AL
- $20 - $28 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid training
- Opportunities for advancement
Quick Apply
12h
Administrative Assistant
SCA Health —Birmingham, AL
- $16.88 - $30.53 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
- Disability insurance
- Health insurance
Medical Receptionist and Administrative Assistant
Rheumatology and Osteoporosis Centers of Alabama —Hoover, AL
- $20 - $23 an hour
- Part-time
- Organizational skills
- In-person
- Communication skills
- Free parking
- Paid time off
Quick Apply
8d
Administrative Assistant Senior-Human Resources
City of Hoover —Hoover, AL
- $19.71 - $35.38 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
5d
Communications Assistant – Entry Level
BrandNest —Birmingham, AL
- $20 - $30 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
- Paid training
- Opportunities for advancement
Quick Apply
10d
Receptionist - State Farm Agent Team Member
Kurt Adams - State Farm Agent —Hoover, AL
- $50,000 - $60,000 a year
- Full-time
- Computer literacy
- Office
- In-person
- Paid time off
- Opportunities for advancement
Quick Apply
Branch Coordinator
CTI —Homewood, AL
- Full-time
- Customer service
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
11d
Hospice Administrative Office Coordinator
Aveanna Healthcare —Pelham, AL
- $17 - $25 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
5d
Administrative Assistant
Diversified Gas & Oil Corporation —Birmingham, AL
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Assistant- Resource Development
UNITED WAY OF CENTRAL ALABAMA INC. —Birmingham, AL
- Full-time
- Computer literacy
- Mid-level
- Office
Quick Apply
Administrative Assistant (Full-Time)
Penhall Company —Birmingham, AL
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Disability insurance
Administrative Assistant
Ingersoll Rand —Trussville, AL
- Full-time
- Sales
- Office
- 3 years
- Health insurance
- Dental insurance
DEERS/RAPIDS Clerk
D2 Government Solutions —Birmingham, AL
- Computer literacy
- English
- Administrative experience
Quick Apply
1d
Receptionist - State Farm Agent Team Member
Jud Bennett - State Farm Agent —Vestavia Hills, AL
- $50,000 - $80,000 a year
- Full-time
- Office
- In-person
- Communication skills
- Disability insurance
- Health insurance
ADMINISTRATIVE ASSISTANT (FULL TIME)
TouchPoint —Birmingham, AL
- $18 an hour
- Urgently hiring
- Background check
- Administrative experience
- Food service experience
- Commuter assistance
- Disability insurance
Quick Apply
1d
Administrative Assistant - Children's of Alabama
Aramark —Birmingham, AL
- Microsoft Excel
- Writing skills
- Office
Administrative Specialist
United Scrap Metal Inc —Birmingham, AL
- $60,000 - $70,000 a year
- Full-time
- Office
- Accounting
- Contracts
- On-the-job training
Quick Apply

I want to receive the latest job alert for administrative assistant in vestavia hills al

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative assistant jobs near vestavia hills al

Administrative Assistant jobs in Birmingham, AL

Administrative Specialist jobs in Birmingham, AL

Administrative Assistant jobs in Hoover, AL

Communications Assistant jobs in Birmingham, AL

Receptionist jobs in Birmingham, AL

Receptionist jobs in Hoover, AL

Receptionist jobs in Vestavia Hills, AL

Administrative Assistant jobs in Trussville, AL

Administrative Assistant jobs in Sandy Springs, GA

Administrative jobs in Seattle, WA

Administrative Assistant jobs in Jacksonville, FL

Obgyn Medical Assistant jobs in Indiana

Administrative Assistant jobs in Allentown, PA

Administrative Assistant jobs in Portland, ME

Administrative Assistant jobs in Morris County, NJ

Entry Level Administrative jobs in Raleigh, NC

Administrative Specialist jobs in Winston Salem, NC

Administrative Specialist jobs in Stafford, VA

Administrative Assistant jobs in Ontario, CA

Family Support Specialist jobs in Chicago, IL

Administrative Assistant

Denken Solutions, Inc.
Wilsonville, AL

Quick Apply

Job Details

$21 an hour
9 days ago

Qualifications

Confidential information handling
Microsoft Outlook
Business travel arrangements
Data summary reports
Administrative experience
High school diploma or GED
Meeting scheduling
Technical Proficiency
Event logistics coordination
Office experience

Full Job Description

On-Site role

Job Description:

Anticipated Assignment Schedule: 6am - 2:30 pm Monday-Friday.
PPE Required: hard hat, safety glasses, steel toe, reflective vest .
Administrative Assistant I
Location: Plant Gaston - Wilsonville, AL.
We are seeking an organized and detail-oriented Administrative Assistant I to provide administrative support for multiple departments at Plant Gaston, including Maintenance, Planning, Compliance, Engineering, Fuels, and Environmental.
This role is responsible for a wide variety of administrative, reporting, scheduling, and office coordination duties while supporting daily plant operations and maintaining a high level of customer service.
The ideal candidate will be highly organized, able to manage multiple priorities, maintain confidentiality, and work effectively with employees, management, vendors, and contractors in a fast-paced plant environment.

Responsibilities:

Provide administrative support to Maintenance, Planning, Compliance, Engineering, Fuels, and Environmental departments.
Process employee timekeeping and attendance reports.
Prepare and process employee expense reports.
Order and maintain office supplies.
Coordinate travel arrangements and meeting logistics.
Gather data, compile reports, and prepare administrative documentation.
Maintain departmental records and record retention.
Support plant and departmental safety initiatives.
Coordinate repairs and replacements for Southern Linc phones.
Serve as the primary contact for copier and printer vendors.
Process tool reimbursement and boot allowance expense statements.
Maintain and update ARCOS, including vacation schedules, call-out lists, and recurring reports.
Coordinate employee recognition activities, including flowers for illness or bereavement.
Serve as the departmental FMLA administrative contact.
Verify contractor timesheets using Tableau and supporting documentation.
Provide backup support for other administrative assistants as needed.
Deliver outstanding customer service to both internal and external customers.

Required Qualifications:

High school diploma or equivalent required.
One to five years of administrative support experience.
Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Experience coordinating meetings, calendars, travel arrangements, and report preparation.
Excellent organizational and multitasking skills.
Strong written and verbal communication skills.
Ability to manage confidential information with professionalism and discretion.

Preferred Qualifications:

Associate degree, vocational training, or administrative certification.
Experience with SHIPS, PeopleSoft, or similar HR or workforce management systems.
Accounts Payable experience.
Experience with timekeeping systems.
Experience supporting employees in a manufacturing, industrial, utility, or plant environment.
Experience working with union employees.

Technical Skills:

Microsoft Office Suite.
PeopleSoft (preferred).
SHIPS (preferred).
Tableau.
ARCOS.
Timekeeping systems.
Expense reporting.
Calendar management.
Travel coordination.
Record management.

Desired Skills:

Administrative support.
Customer service.
Report preparation.
Data entry and document management.
Meeting and event coordination.
Vendor coordination.
Attention to detail.
Organizational and time management skills.
Confidentiality and professionalism.
Multitasking and prioritization.
Team collaboration.
Problem-solving and decision-making.

Work Environment:

Fully onsite at Plant Gaston.
Supports daily plant operations and administrative functions across multiple departments.
PPE is required when entering designated plant operational areas.
Opportunity to work closely with engineering, maintenance, operations, environmental, and compliance teams in a collaborative utility environment.
High school diploma or equivalent is required.
Two-year degree or vocational school/certification is preferred.
0ne to Five years’ administrative experience required.
SHIPS, PeopleSoft, or other people management software experience preferred.
Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required.
Accounts Payable experience is preferred.
Experience with timekeeping systems preferred.
Experience working with union employees in a plant environment is preferred.
Extensive computer experience with proficiency in Microsoft Office applications is required.

About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.

For more relevant job opportunities please visit our website: Denken Solutions Careers

Quick Apply

Refine Your Search

administrative assistant jobs in vestavia hills al

Administrative Assistant

Administrative Sales Assistant

Risk Management Assistant

Office Receptionist

Administrative Assistant

Medical Receptionist and Administrative Assistant

Administrative Assistant Senior-Human Resources

Communications Assistant – Entry Level

Receptionist - State Farm Agent Team Member

Branch Coordinator

Hospice Administrative Office Coordinator

Administrative Assistant

Administrative Assistant- Resource Development

Administrative Assistant (Full-Time)

Administrative Assistant

DEERS/RAPIDS Clerk

Receptionist - State Farm Agent Team Member

ADMINISTRATIVE ASSISTANT (FULL TIME)

Administrative Assistant - Children's of Alabama

Administrative Specialist

I want to receive the latest job alert for administrative assistant in vestavia hills al

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected