Top 446 Senior administrative specialist Jobs in Vienna Va

Administrative Support Specialist
SteerBridge —Vienna, VA
- $85,000 - $100,000 a year
- Hybrid work
- Microsoft Outlook
- Writing skills
- Research
- Paid holidays
- Health insurance
Quick Apply
9d
Program Management Specialist, Project Manager, Senior
Bowhead —Arlington, VA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Management
Senior Administrative Associate
Association of American Medical Colleges —Washington, DC
- $60,350 - $71,000 a year
- Full-time
- Customer service
- Writing skills
- Mid-level
- Paid parental leave
- Paid holidays
1d
Clinical Quality Performance Specialist Senior
Amerihealth Caritas —Washington, DC
- $92,200 - $125,600 a year
- Full-time
- Nursing
- RN License
- 5 years
- Disability insurance
- Health insurance
Senior Human Resources Specialist
C2 Essentials, Inc. —Ashburn, VA
- $95,000 - $125,000 a year
- Full-time
- In-person
- Senior level
- 2 years
- Health insurance
- Dental insurance
Quick Apply
Behavior Analyst (BCBA - Must be local)
Autism Learning Partners —Silver Spring, MD
- From $85,000 a year
- 8 hour shift
- Hybrid work
- Experience working with individuals with developmental disabilities
- Current TB test
- Mid-level
- Continuing education credits
- Disability insurance
Quick Apply
7d
Clinical Assessor (BCBA)
Autism Learning Partners —Silver Spring, MD
- $85,000 - $100,000 a year
- 8 hour shift
- Current TB test
- Mid-level
- Criminal background check
- Continuing education credits
- Disability insurance
Quick Apply
8d
Sr. Grants & Contracts Specialist
Insight Global —Silver Spring, MD
- $62,088 - $103,480 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Paid jury duty
- Health savings account
Quick Apply
9d
Marketing Specialist
Motion Recruitment —Washington, DC
- Contract
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
5d
Military Service - U.S. Air National Guard, Command and Control Operations
Military Service - U.S. Air National Guard Recruiting —Washington, DC
- From $49,838.78 a year
- Full-time
- High school
- English
- High school diploma or GED
- Health insurance
Military Service - U.S. Air National Guard, Command and Control Operations
Military Service - U.S. Air National Guard Recruiting —Virginia
- From $49,838.78 a year
- Full-time
- High school
- English
- High school diploma or GED
- Health insurance
Forensic Accountant
Ardent Eagle Solutions —Washington, DC
- $31 - $57 an hour
- Overtime
- Writing skills
- Data analysis skills
- Office
- Health insurance
- Dental insurance
RN Manager Occupational Health Clinical Operations
MedStar Health —Clinton, MD
- $102,606 - $196,996 a year
- Full-time
- Background check
- Nursing
- Current TB test
Administrative Support Specialist
SD Solutions LLC —Springfield, VA
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Mid-level
Quick Apply
7d
Communications Specialist II
Astrion —Washington, DC
- From $90,000 a year
- Full-time
- Office
- High school diploma or GED
- Analysis skills
Sr. Administrative Specialist
ARL Incorporated —Germantown, MD
- $75,000 - $90,000 a year
- Full-time
- 5 years
- Office
- Computer skills
Quick Apply
2d
Administrative Assistant
SAIC —Reston, VA
- $80,001 - $120,000 a year
- Full-time
- Hybrid work
- 7 years
- Office
- Bachelor's degree
Senior Clerical and Administrative Assistant JBA
US Federal Solutions —Andrews AFB, MD
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- AD&D insurance
- Disability insurance
Quick Apply
Administrative Assistant I (One Year Only)
Fairfax County Public Schools —Fairfax County, VA
- $49,769 - $86,111 a year
- Full-time
- Classroom
- High school
- Writing skills
22h
Program Support Administrative Specialist (5509)
Three Saints Bay, LLC —Washington, DC
- Background check
- Research
- Mid-level
Quick Apply

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Administrative Support Specialist

SteerBridge
Vienna, VA

Quick Apply

Job Details

$85,000 - $100,000 a year
9 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Project reporting
Correspondence management
Office activity coordination
Microsoft Outlook
Business travel arrangements
Enterprise software
Writing skills
Executive administrative support
Collaborative technology platforms
Microsoft Teams
SharePoint
Project management software
Document quality checks
Managing executive calendars
Editing
Stakeholder relationship building
Video conferencing systems operation

Full Job Description

SteerBridge is a modern technology company delivering innovative, mission‑focused solutions to the U.S. Government and private sector. Leveraging deep expertise in federal acquisition, digital transformation, and emerging technologies, we deliver agile, commercial‑grade capabilities that accelerate operational effectiveness and drive measurable mission success.

At the core of SteerBridge is our people—especially the veterans whose leadership, problem‑solving mindset, and commitment to excellence elevate every project we support. We don’t simply hire exceptional talent; we cultivate it, creating meaningful career pathways for veterans, military spouses, and professionals who share our passion for advancing technology and strengthening the missions we serve.

Position Overview

SteerBridge is seeking a mid- to senior-level Administrative Support Specialist to provide executive administration, correspondence control, task management, and program-office support for an anticipated Headquarters Marine Corps engagement.

The successful candidate must have an active Secret clearance and hands-on experience using the Department of the Navy Enterprise Task Management Software Solution, commonly known as DoN ETMS2. This individual will support administrative and task-management activities across NIPRNet and SIPRNet environments.

This position is contingent upon SteerBridge receiving the contract award.

Key Responsibilities

Daily Office Administration

Manage complex executive calendars, appointments, and competing leadership priorities.
Coordinate internal and external meetings, conferences, and special events.
Assist with official travel planning, itineraries, documentation, and related administrative requirements.
Coordinate visitor access, security clearances, meeting locations, and logistical arrangements.
Prepare agendas, meeting materials, read-ahead packages, minutes, and action-item summaries.
Maintain professional communication with senior military, civilian, contractor, and external stakeholders.

Correspondence Control

Draft, edit, format, coordinate, and route official correspondence.
Ensure compliance with Department of the Navy and Marine Corps writing standards and routing procedures.
Prepare memoranda, position papers, briefing materials, reports, and other official documents.
Review correspondence for grammar, formatting, completeness, accuracy, and proper coordination.
Maintain correspondence logs and monitor documents throughout the review and approval process.

Task and Action-Item Management

Receive, track, route, process, and close assigned tasks using DoN ETMS2.
Monitor administrative and programmatic action items assigned to the Program Office.
Provide regular status reports to leadership and follow up with responsible stakeholders.
Identify approaching and overdue deadlines and support timely resolution.
Receive, track, and process Automatic Message Handling System messages.
Maintain accurate task records and supporting documentation.

Program Office Support

Provide administrative and task-management support at the unclassified and Secret levels.
Perform work on NIPRNet and SIPRNet systems in accordance with applicable security requirements.
Draft official correspondence, position papers, briefings, summaries, and status reports.
Maintain SharePoint sites, document libraries, trackers, templates, and program repositories.
Research and assist with the development or maintenance of policy handbooks and office procedures.
Coordinate Program Office conferences, meetings, events, and stakeholder engagements.
Handle sensitive, controlled, and classified information in accordance with security policies.

Required Qualifications

Active Secret security clearance.
Five to eight years of relevant administrative, executive-support, program-support, or task-management experience.
Direct, hands-on experience using DoN ETMS2 to receive, track, route, process, and close tasks.
Experience working within NIPRNet and SIPRNet environments.
Experience processing or coordinating AMHS messages.
Knowledge of Department of the Navy or Marine Corps correspondence standards and routing procedures.
Experience managing executive calendars, meetings, official travel, visitor clearances, and administrative deadlines.
Demonstrated ability to draft, format, review, and route official correspondence.
Experience tracking action items and providing accurate status updates to leadership.
Proficiency with Microsoft Office, Microsoft Teams, Outlook, and SharePoint.
Strong written communication, organization, attention to detail, and time-management skills.
Ability to manage multiple urgent priorities in a fast-paced headquarters environment.
Must be local to the Washington, DC metropolitan area and available to work at the Pentagon and SteerBridge office.

Preferred Qualifications

Prior administrative or program-support experience with Headquarters Marine Corps, the Department of the Navy, or another Department of Defense organization.
Previous Pentagon experience.
Experience supporting General Officers, Senior Executive Service personnel, Program Managers, or other senior leaders.
Familiarity with military travel, visitor-access, records-management, and document-control requirements.
Experience coordinating large conferences, governance meetings, or executive-level events.
Bachelor’s degree in business administration, public administration, communications, or a related field.

Proposal-Contingent Notice

This position is being recruited in support of an upcoming federal proposal. Any offer of employment will be contingent upon SteerBridge receiving the contract award, final government approval, verification of qualifications and clearance, and confirmation of funding and position availability. The anticipated award and start dates are subject to change.

Benefits

Health insurance
Dental insurance
Vision insurance
Life Insurance
401(k) Retirement Plan with matching
Paid Time Off
Paid Federal Holidays

SteerBridge is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all qualified applicants and employees are treated with respect and dignity—regardless of race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation, or any other characteristic protected by law.

We also provide reasonable accommodations for individuals with disabilities in accordance with applicable laws. If you require assistance during the application process, we encourage you to reach out so we can support your needs.

If you would like information about how your application is processed, please contact us.

Quick Apply

Refine Your Search

senior administrative specialist jobs in vienna va

Administrative Support Specialist

Program Management Specialist, Project Manager, Senior

Senior Administrative Associate

Clinical Quality Performance Specialist Senior

Senior Human Resources Specialist

Behavior Analyst (BCBA - Must be local)

Clinical Assessor (BCBA)

Sr. Grants & Contracts Specialist

Marketing Specialist

Military Service - U.S. Air National Guard, Command and Control Operations

Military Service - U.S. Air National Guard, Command and Control Operations

Forensic Accountant

RN Manager Occupational Health Clinical Operations

Administrative Support Specialist

Communications Specialist II

Sr. Administrative Specialist

Administrative Assistant

Senior Clerical and Administrative Assistant JBA

Administrative Assistant I (One Year Only)

Program Support Administrative Specialist (5509)

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