Top 660 Administrative assistant Jobs in Villanova, Pa

Executive Assistant, Office Administrator
MRK Property Management LLC —Collingswood, NJ
- $80,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- AD&D insurance
- Paid holidays
Quick Apply
3d
Academic Administrative Assistant
Bryn Mawr College —Bryn Mawr, PA
- Full-time
- Office
- 3 years
- High school diploma or GED
Administrative Assistant
Delaware County Community College —Marple, PA
- Online Application
- Office
- High school diploma or GED
- US work authorization
- Disability insurance
- Health insurance
Administrative Assistant 1 (Local Government) Delaware County Children and Youth
Commonwealth of PA —Drexel Hill, PA
- $49,799 a year
- Urgently hiring
- Hybrid work
- Office
- Bachelor's degree
- Team management
- Work from home
- Opportunities for advancement
10d
Administrative Assistant II, Special Events
Villanova University —Villanova, PA
- $20.30 - $26.48 an hour
- Weekends as needed
- Customer service
- Mid-level
- 3 years
- Tuition reimbursement
- Paid time off
10d
Office Manager/Administrative Assistant
Post Haste Handyman —Wayne, PA
- $18 - $25 an hour
- Full-time
- Background check
- Mid-level
- Office
- 401(k)
Quick Apply
Senior Administrative Assistant
Villanova University —Villanova, PA
- $21.92 - $29.12 an hour
- Full-time
- Research
- Mid-level
- Office
- Tuition reimbursement
- Paid time off
Receptionist/Administrative Assistant
PA Imports Auto Sales —Bridgeport, PA
- $600 - $3,000 a week
- Full-time
- Bilingual
- Google Workspace
- Dental office
- Paid time off
- Employee discount
Quick Apply
8d
Administrative Assistant
HARCUM COLLEGE —Bryn Mawr, PA
- Part-time
- Mid-level
- Office
- Residential
- Health insurance
Quick Apply
3d
Part-Time Personal Assistant/ Bookkeeper
The Hilb Group of NY DBA IIAR —Ardmore, PA
- $30 - $35 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
3d
Front Desk Coordinator
The Grayson School —Radnor, PA
- Full-time
- School experience
- CPR Certification
- Current TB test
- Paid time off
Assessment Administrative Assistant
Delaware County Community College —Marple, PA
- Online Application
- School experience
- Mid-level
- Office
- Disability insurance
- Health insurance
4d
Administrative Assistant
Top Pro Glass LLC —Malvern, PA
- $23 - $26 an hour
- Full-time
- Writing skills
- Basic math
- Office
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Assistant II
Swarthmore College —Swarthmore, PA
- $24 - $30 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Tuition reimbursement
Construction Office Administrator
Prudent Engineering —King of Prussia, PA
- $65,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Carol Tracy Designs —Conshohocken, PA
- From $22 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Paid time off
- Flexible schedule
Quick Apply
4d
Office Administrative Assistant
Integrated Diabetes Services —Wynnewood, PA
- $34,000 - $40,000 a year
- Full-time
- Inventory management
- Office
- In-person
- Health insurance
- Paid time off
Quick Apply
10d
12-Month Administrative Assistant
Great Valley School District —Malvern, PA
- $40,000 - $50,000 a year
- Online Application
- School experience
- Office
- Administrative experience
2d
Administrative Assistant
Velocity Capital Consulting —Philadelphia, PA
- $20 - $30 an hour
- Part-time
- Hybrid work
- Background check
- Administrative experience
- Entry level
- Health insurance
- Employee discount
Quick Apply
Administrative Assistant
Valley Forge Educational Services —Malvern, PA
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
7d

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Executive Assistant, Office Administrator

MRK Property Management LLC -
Collingswood, NJ

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year
3 days ago

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
401(k) matching

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Writing skills
Presentations for conferences or internal meetings
Executive administrative support
Video conferences (communication methods)
AI-driven automation

Full Job Description

Description:

Job Summary

The Executive Assistant / Office Administrator provides high-level administrative, operational, and organizational support to the President of Property Management. This role manages executive priorities, coordinates complex schedules and communications, and supports the day-to-day administration of the office. The ideal candidate is proactive, highly organized, discreet, and able to balance executive support with office operations in a fast-paced, service-oriented environment.

Essential Job Functions

Models company mission and values
Manage the President’s calendar, scheduling priorities, travel arrangements, and meeting logistics while protecting time for strategic priorities.
Arrange business travel, transportation, accommodations, itineraries, and related logistics for the President and other travelers as needed, confirming all details in advance.
Provide anticipatory, timely support to the President, identify opportunities to improve efficiency, and proactively solve problems before they escalate while exercising sound judgment and making routine decisions independently.
Coordinate internal and external meetings, including preparing agendas, assembling presentation materials, confirming logistics, hosting virtual meetings, and tracking follow-up actions.
Collect, organize, record, and distribute meeting minutes and pre- and post-meeting materials, ensuring accuracy, completeness, and compliance with applicable requirements.
Handle confidential correspondence, emails, phone calls, and other communications with a high level of professionalism, discretion, and responsiveness.
Draft letters, emails, presentations, reports, and other business documents in the President’s voice and according to company standards.
Maintain organized files, records, and correspondence for the President, leadership activities, and key company matters.
Prepare and submit expense reports and support the tracking of approvals, invoices, and related administrative processes.
Serve as a back-up for the day-to-day office administration, including supply inventory, purchasing, and maintaining an efficient, professional office environment.
Serve as a liaison with internal departments, property management teams, and external service providers to support seamless operations and timely follow-through.
Help streamline administrative workflows, including inbox management, approvals, document organization, and recurring office processes.
Monitor MDRR completion for Property Managers and maintain tracking reports.
Manage annual certifications and updates for New Jersey property licensing requirements.
Coordinate annual parking pass distribution with the Borough of Collingswood for the NJ Corporate Office.
Prepare attorney engagement agreements and related documentation.
Coordinate with Marketing and Branding on team member recognition and awards.
Assist with planning and executing company events, including the annual company-wide conference, by managing registration invoicing, tracking and recording payments for submission to Finance, coordinating vendor communications regarding hotel details and exhibitor materials, and drafting and sending vendor participation correspondence through the Events mailbox.
Other duties as assigned

Requirements:

Knowledge, Skills, and Abilities

Bachelor’s degree in Business Administration, Communications, Office Management, or a related field preferred.
Minimum of 5 years of experience in an executive support, office administration, or senior administrative role, preferably within property management, real estate, construction, or a related industry.
Demonstrated experience supporting a senior executive in a fast-paced business environment.
Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and shifting demands with accuracy and poise.
Excellent written and verbal communication skills, with strong business writing and presentation support capabilities.
Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Experience with Yardi Voyager preferred.
Experience using AI tools to improve efficiency and streamline administrative tasks.
High level of discretion, professionalism, and emotional maturity when handling confidential matters and executive communications.
Ability to work independently, take initiative, and exercise sound judgment with minimal supervision.

Our Values

Embrace New Ways: obstacles are opportunities, and challenges are catalysts for change
Serve the Community: give back and pay it forward
Drive to Achieve: ambition and determination – we can achieve anything we can imagine
Purpose Over Pride: Collaboration, thoughtful listening, and respect guide how we work with each other

WE’VE GOT YOU COVERED

We take pride in supporting the health and well-being of our teammates and their families:

Full medical, prescription, dental and vision benefits
Company paid life and AD&D insurance
Company paid short-term and long-term disability
A 401(k) retirement plan with company match
Paid time off, accrued based on years of service
Supplemental insurance for employees and families
Employee Assistance Program for confidential counseling
Additional paid day off to provide community or charitable services
Paid holidays; approximately fourteen (14) per year
Peace of mind and a great working environment

#HP

MRK provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, veteran status, sexual orientation, and gender identity.

Quick Apply

Refine Your Search

administrative assistant jobs in villanova, pa

Executive Assistant, Office Administrator

Academic Administrative Assistant

Administrative Assistant

Administrative Assistant 1 (Local Government) Delaware County Children and Youth

Administrative Assistant II, Special Events

Office Manager/Administrative Assistant

Senior Administrative Assistant

Receptionist/Administrative Assistant

Administrative Assistant

Part-Time Personal Assistant/ Bookkeeper

Front Desk Coordinator

Assessment Administrative Assistant

Administrative Assistant

Administrative Assistant II

Construction Office Administrator

Administrative Assistant

Office Administrative Assistant

12-Month Administrative Assistant

Administrative Assistant

Administrative Assistant

I want to receive the latest job alert for administrative assistant in villanova, pa

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