Top 38 Administrative assistant Jobs in Vineland Nj

Operations & Administrative Coordinator | In-Office
Visionary Brands, Inc. —West Berlin, NJ
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d
Administrative Assistant
Spring Oak Senior Living —Vineland, NJ
- $18 - $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Dental insurance
- Paid time off
Quick Apply
Administrative Assistant
Fresenius Medical Care —Vineland, NJ
- $16 - $27 an hour
- Full-time
- Microsoft Excel
- Hospital
- Inventory management
- Health insurance
- Dental insurance
10d
Administrative Assistant: Immediate Opening
Griswold Home Care NJSCFL —Vineland, NJ
- Part-time
- Office
- Home Health
- In-person
- Paid time off
Quick Apply
12d
Administrative Assistant
Krise Services —Elmer, NJ
- From $21 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
2d
Receptionist
Millville Center —Millville, NJ
- $15.92 an hour
- Part-time
- Skilled nursing facility
- Nursing home
- English
- Disability insurance
- Dental insurance
2d
Warehouse Office Support
Home Depot —Swedesboro, NJ
- $21.75 an hour
- Entry level
Admin - SERVPRO
GREEN FLEET SERVICES —Buena, NJ
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
New Jersey - Office Administrative Assistant
Roof Penetration Housing, Inc. —Hammonton, NJ
- $45,000 - $65,000 a year
- Overtime
- Google Workspace
- Microsoft Outlook
- Inventory management
- Paid parental leave
- Paid holidays
Quick Apply
Administrative Support/ Data Management
Acenda Integrated Health —Glassboro, NJ
- $20 an hour
- Part-time
- Clean driving record
- High school diploma or GED
- Driver's License
Administrative Assistant
Day and Zimmermann - ECM —Hancocks Bridge, NJ
- $35,000 - $95,000 a year
- Microsoft Excel
- 5 years
- Mid-level
- Paid parental leave
- AD&D insurance
Quick Apply
6d
Office Receptionist
Paparone Insurance —Stratford, NJ
- $22 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- 401(k)
Quick Apply
4d
Administrative Assistant (Hammonton, NJ)
Alloy Silverstein —Hammonton, NJ
- $45,000 a year
- Overtime
- Microsoft Word
- Computer literacy
- Mid-level
6d
Secretary
Rainmaker Irrigation & Landscaping, LLC —Hammonton, NJ
- $18 - $21 an hour
- Full-time
- Bilingual
- Google Workspace
- Office
- Paid time off
Quick Apply
EXECUTIVE ASSISTANT
LYDIA SECURITY MONITORING INC —Williamstown, NJ
- $55,000 - $75,000 a year
- Email
- Microsoft Excel
- Research
- Office
- Health insurance
- Dental insurance
Quick Apply
Temporary Part Time Hourly, EIP Administrative Assistant (Early Intervention Program)
Rowan University —Glassboro, NJ
- $20 an hour
- Temporary
- Spanish
- Computer literacy
- Office
3d
CSR (Customer Service Representative)
Rettinger Fireplace Systems, Inc. —Berlin, NJ
- $18 - $24 an hour
- Full-time
- Background check
- ERP systems
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
5d
Seasonal, Operations Administrative Assistant (Part Time)
H&R Block —Mays Landing, NJ
- $17.64 - $26.49 an hour
- Full-time
- Research
- Office
- Windows
- Health insurance
- Employee assistance program
Administrative Coordinator
Sprouts Farmers Market —West Deptford, NJ
- $17.65 - $26.45 an hour
- 8 hour shift
- 18 years or older
- Microsoft Outlook
- Sanitation
- Paid parental leave
- Health savings account
3d
Radiologist Administrative Assistant
Atlantic Medical Imaging —Mullica Hill, NJ
- $17.80 - $21.80 an hour
- Full-time
- Anatomy knowledge
- Customer service
- Computer literacy
- Profit sharing
- Paid holidays
Quick Apply

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Operations & Administrative Coordinator | In-Office

Visionary Brands, Inc.
West Berlin, NJ

Quick Apply

Job Details

Full-time
10 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Employee discount
Life insurance

Qualifications

Confidential information handling
Google Sheets
Google Docs
Google Drive
Financial records management
Financial record maintenance
QuickBooks
Data entry
File organization

Full Job Description

Visionary Brands is a family-owned eCommerce company specializing in aftermarket automotive accessories, with over 20 years in business. Our close-knit team of approximately 20 employees supports several well-known automotive brands, including LEDGlow, GlowShift, and MaxTow.

We're seeking a dependable, highly organized Operations & Administrative Coordinator to support our day-to-day business operations, working directly with our CEO. This is a full-time, in-office position based in West Berlin, NJ, that combines operational support, bookkeeping, administrative coordination, and event planning — from entering daily sales and maintaining organized digital records to coordinating projects in Basecamp, preparing employee documentation, and planning company events. Because we're a small team, you'll wear many hats, contribute across multiple areas of the business, and have the opportunity to make a meaningful impact as business needs evolve.

This role is ideal for someone who enjoys bringing order to busy days, takes pride in accuracy and organization, and thrives in a collaborative, fast-paced office environment.

Key Responsibilities

Projects & Administration

Coordinate day-to-day office operations, including visitor schedules, company calendars, outgoing mail and checks, and occasional errands
Provide administrative support to leadership by drafting correspondence, proofreading documents, and preparing meeting materials
Coordinate our project sprint process in Basecamp — entering assigned projects, collecting status updates from team members, maintaining completion metrics, and distributing sprint status confirmations
Attend meetings, take minutes, and distribute recaps with action items
Order and maintain office supplies, snacks, and refreshments

Financial Recordkeeping

Enter daily sales summaries from each of our sales platforms into QuickBooks Enterprise
Manage weekly accounts payable, including ACH payments and check preparation for multiple business entities
Review employee time records, prepare payroll information, and coordinate bi-weekly payroll processing
Download and organize sales tax reports, filings, and supporting documentation
Scan and digitize printed receipts, including those for affiliated rental businesses
Maintain the company's digital filing system, keeping records accurate, organized, and easy to find
Coordinate inbound international shipments with our customs broker, tracking delivery dates and maintaining shipment records

People & Events

Assist with recruiting and onboarding — job postings, interview scheduling, reference checks, and new hire documentation
Prepare and finalize HR documentation, including performance reviews formatted from manager notes, employment letters, policy updates, and employee communications
Plan and coordinate company-wide events — including Bring Your Child to Work Day, Employee Appreciation Day, the Holiday Party, and Cyber Monday Meals — handling all vendor coordination, catering, invitations, RSVPs, and logistics
Coordinate employee recognition and milestone celebrations, including birthdays, employment milestones, and baby showers

Qualifications

3+ years of experience in office administration, operations coordination, bookkeeping support, executive assistance, or a similar role
Comfortable working in QuickBooks Enterprise Desktop for bookkeeping, accounts payable, and financial recordkeeping
Proficient in Google Workspace (Gmail, Sheets, Docs, Drive, and Calendar)
Excellent organizational skills and follow-through — you keep a lot of moving pieces on track without dropping the ball
Strong written communication skills for recaps, correspondence, and employee communications
High level of accuracy with data entry, financial recordkeeping, and digital filing
Self-motivated and dependable, with sound judgment to prioritize competing deadlines, work independently, and know when to seek guidance
Genuine enthusiasm for planning events and creating a positive employee experience
Ability to handle confidential financial and employee information with discretion

Preferred Experience

Experience organizing events, celebrations, or group activities — through work, volunteering, or personal life. We're looking for someone who enjoys planning, sweats the details, and takes pride in creating memorable experiences
Experience with Basecamp or similar project management software
Experience using AI tools to enhance productivity, with the critical thinking and fact-checking to ensure accuracy
Comfortable creating simple flyers, invitations, or presentations in Canva or similar tools

Job Details

Schedule: Monday–Friday, full-time (40 hrs/week), typically 8:00 AM–4:30 PM; occasional flexibility is required for company events
Location: On-site in West Berlin, NJ
Reports to: CEO, Vice President & Director of Operations

Full-Time Benefits

Paid Time Off after 60 days (includes vacation, sick time, and holidays)
Medical, Dental, Vision, and Life Insurance after 60 days
401(k) Plan with Safe Harbor Match
- 100% of the first 3% of salary deferral
- Plus 50% of the next 2

Pre-Employment Requirements

All applicants must be able to pass pre-employment testing, including a background check and drug screening.

Check Out Our Brands

LEDGlow Lighting, LLC - A leader in automotive LED lighting kits, providing customers with unique interior and exterior vehicle lighting styles.

GlowShift Gauges, LLC - Distinctive aftermarket gauges that allow customers to create a custom vehicle look while monitoring critical performance metrics.

MaxTow Performance, LLC - An extension of GlowShift offering innovative aftermarket gauges designed specifically for diesel trucks.

Why Join Visionary Brands

This is an opportunity to work with an established, innovative automotive company that values teamwork, creativity, and the contributions of every employee. As a growing eCommerce business, we offer a fast-paced environment where employees play an important role in the success of our brands and customer experience.

Visionary Brands, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, or any other characteristic protected by law.

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in vineland nj

Operations & Administrative Coordinator | In-Office

Administrative Assistant

Administrative Assistant

Administrative Assistant: Immediate Opening

Administrative Assistant

Receptionist

Warehouse Office Support

Admin - SERVPRO

New Jersey - Office Administrative Assistant

Administrative Support/ Data Management

Administrative Assistant

Office Receptionist

Administrative Assistant (Hammonton, NJ)

Secretary

EXECUTIVE ASSISTANT

Temporary Part Time Hourly, EIP Administrative Assistant (Early Intervention Program)

CSR (Customer Service Representative)

Seasonal, Operations Administrative Assistant (Part Time)

Administrative Coordinator

Radiologist Administrative Assistant

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