Top 30 File clerk/office assistant Jobs in Virginia

Assistant Deputy Clerk of the Board
Stafford County, VA —Stafford County, VA
- $28.93 - $50.63 an hour
- Full-time
- Customer service
- Writing skills
- Mid-level
6d
Clerk’s Assistant III – Case/Records Administration
Supreme Court of Virginia —Richmond, VA
- $42,500 a year
- Microsoft Word
- Mid-level
- Office
Clerk
City of Virginia Beach —Virginia Beach, VA
- $35,193.60 - $54,849.60 a year
- Overtime
- Microsoft Outlook
- Ability to sit for extended periods
- Organizational skills
- Paid holidays
- Health insurance
20h
Operations Clerk
U.S. Courts —Norfolk, VA
- $45,365 - $73,734 a year
- Email
- Word processing
- Pass drug screening
- Office
- Paid holidays
- Disability insurance
Paralegal - Military Law
McCormack and McCormack —Virginia Beach, VA
- $50,000 - $65,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Retirement plan
Quick Apply
Criminal Defense Legal Assistant/Paralegal
Tucker Griffin Barnes P.C. —Charlottesville, VA
- $22 - $24 an hour
- Full-time
- Background check
- Spanish
- Microsoft Outlook
- Free parking
- Disability insurance
Quick Apply
2d
Licensed Insurance Agent
PeopleShare —Richmond, VA
- $43,000 - $65,000 a year
- High school diploma or GED
- 1 year
- Communication skills
Quick Apply
Deputy Clerk I-Criminal Division
Rockingham County Virginia —Rockingham County, VA
- Full-time
- Writing skills
- Basic math
- Mid-level
7d
TRAVEL CLERK
Navy Exchange Service Command —Virginia Beach, VA
- From $16.75 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
14d
General Clerk III
Alexton Incorporated —Lorton, VA
- Full-time
- Microsoft Word
- Writing skills
- Mid-level
Quick Apply
School Administrative Assistant, 10 months
Culpeper County School District —Culpeper, VA
- $26,920 - $44,661 a year
- Full-time
- Data analysis skills
- Research
- Office
10d
General Clerk III
Virtual Computing Technology —Norfolk, VA
- $20.13 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Administrative Legal Assistant
Law Office Of Guillermo Uriarte —Falls Church, VA
- $16 - $17 an hour
- Part-time
- In-person
- Communication skills
- Entry level
Quick Apply
11d
Executive Assistant
Botetourt County Board of Supervisors —Daleville, VA
- $63,827 - $98,856 a year
- Full-time
- Writing skills
- Research
- Mid-level
1d
Administrative Sales Clerk (Entry Level Clerical Position)
American GFM Corp —Chesapeake, VA
- Overtime
- Microsoft Outlook
- Computer literacy
- Office
- Paid holidays
- Disability insurance
Quick Apply
Accounting Assistant Accounts Payable Clerk
Chesapeake Regional Medical Center —Chesapeake, VA
- Mid-level
- Office
- High school diploma or GED
Quick Apply
Executive Assistant (771)
Greater Reach Community Services Board —Petersburg, VA
- $60,861 - $68,468 a year
- Full-time
- Clean driving record
- 5 years
- Pass drug screening
Paralegal/Legal Assistant III Supporting the US Attorney's Office
FSA Federal —Norfolk, VA
- Microsoft Excel
- Customer service
- Writing skills
- AD&D insurance
- Disability insurance
Quick Apply
Pre-Lit-Legal Assistant
Allen Allen Allen & Allen —Midlothian, VA
- Full-time
- Research
- Mid-level
- High school diploma or GED
Quick Apply
Lead Commissary Support Clerk
US Defense Commissary Agency —Little Creek, VA
- $46,084 - $59,908 a year
- Overtime
- Background check
- 18 years or older
- Customer service
- On-the-job training
12h

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file clerk/office assistant jobs near virginia

Assistant Deputy Clerk of the Board

Stafford County, VA -
Stafford County, VA

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Job Details

Full-time
$28.93 - $50.63 an hour
6 days ago

Qualifications

Customer communication
Employee relationship building
Bachelor's degree
Certified Notary Public

Full Job Description

Job Description

Are you a detail-oriented professional who enjoys being at the center of a fast-paced, collaborative environment where your work contributes to the success of local government? Stafford County is seeking a highly organized, service-minded professional to join the County Administrator’s Office and help coordinate the administrative processes that keep County business moving forward.

In this role, you’ll work closely with County leadership, elected officials, departments, and the public while assisting with managing a variety of important responsibilities—from preparing agendas and official records to coordinating meetings, maintaining records, managing administrative processes, and responding to requests for information. Your ability to anticipate needs, manage competing priorities, exercise sound judgment, and communicate with professionalism will be key to your success.

If you enjoy meaningful work, take pride in getting the details right, and want a role that provides broad exposure to County operations and opportunities for professional growth, we invite you to bring your talents to the County Administrator’s Office and help us serve Stafford County.

Performs intermediate technical and paraprofessional work in the County Administrator's office assisting with all administrative activities related to the Board of Supervisors. Does related work as required. Work is performed under the supervision of the Deputy Clerk to the Board of Supervisors and shall assume all the duties and responsibilities in their absence.

The hiring range for this position is $28.93/hour to $39.78/hour based on experience.
The full salary range for this position is $28.93/hour to $50.63/hour to provide opportunity for growth and development.

Examples of Duties

Assists with the preparation, maintenance, and distribution of Board packets, agendas, material, files, and records to include electronic and hard copy formats;
Attends Board meetings and work sessions to assist with the recording of events or actions taken at meetings. Takes notes and prepares records of official proceedings;
Assists the Deputy Clerk in serving as liaison between the Board, staff, and public for correspondence, inquiries, and requests for information;
Reviews and edits material for Board packages;
Provides guidance for items submitted by departments and agencies for comprehension, accuracy, and consistency following established procedures;
Prepares resolutions, ordinances, and proclamations for signature. Maintains a system to ensure accountability and control;
Prepares for publication and placement of legal notices and advertisements for public meetings and hearings in accordance with Virginia law and local ordinances;
Assists the public and staff by providing information regarding Board actions and records to include Freedom of Information Act (FOIA) requests;
Assists with the preparation of facilities for meetings of the Board coordinating with appropriate staff and County departments;
Assists with Records Management System for retention of all minutes, ordinances, resolutions, or any historical document adopted by the Board with the Virginia State Library;
Assists with the development of the Board of Supervisors and Clerks annual department budget;
Assists with managing the budget for the Board and Clerk's office to include expenditures, preparing expense reports, reimbursements for Board members, requisitions, and processing invoices for payment;
Manages the preparation, process, and publishing of Board of Supervisors Standing Committee agendas and agenda packets in Civic Clerk;
Manages the online speaker card portal and the process of distributing the speaker cards to the Board of Supervisors;
Manages the Boards, Authorities, Committees, and Commissions (BACC) meeting notice process;
Assists with providing ongoing Civic Clerk training for the organization;
Assists with the BACC conversion to use of Civic Clerk;
Assists with training of supportive personnel;
Acts as a Notary Public;
Assists with coordinating special events and receptions; and
Performs related tasks as required.

Knowledge, Skills and Abilities

Thorough knowledge of standard office practices, procedures, and equipment;
Comprehensive working knowledge of the functions and organization of County government and general administrative policies and procedures;
Demonstrated proficiency in the use of personal computers working with common business software programs, databases, and various forms of technology with the ability to learn and use specialized systems;
Ability to maintain confidentiality, provide discretion, and maintain sensitive and confidential records;
Ability to communicate ideas effectively, both vocally and in writing;
Ability to prioritize and work independently, with minimal direction or guidance;
Dependable with ability to work under pressure to meet deadlines and to make decisions in accordance with laws, ordinances, regulations, and established procedures;
Ability to establish and maintain effective working relationships with County officials, department Directors, employees, and the general public;
Ability to interact professionally with tact and diplomacy with excellent customer service skills.

Education and Experience

Bachelor's Degree in public or business administration, or related field, and 1 to 3 years of administrative support work experience, preferably in local government or public services environment.

SPECIAL REQUIREMENTS:

Possession of or ability to obtain certification as a Certified Municipal Clerk (CMC).

Certified Notary Public of the Commonwealth of Virginia.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. Work requires reaching, standing, sitting, walking, grasping, and repetitive hand motions. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels. Visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is not subject to adverse environmental conditions.

Note: All employees are required to have direct deposit of their bi-weekly paychecks into one or more financial institution(s) of their choice. Information must be presented at time of hire.

Proper Identification must be shown at time of hire in order to complete the necessary paperwork for compliance with the Immigration Control and Reform Act of 1986.

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Refine Your Search

file clerk/office assistant jobs in virginia

Assistant Deputy Clerk of the Board

Clerk’s Assistant III – Case/Records Administration

Clerk

Operations Clerk

Paralegal - Military Law

Criminal Defense Legal Assistant/Paralegal

Licensed Insurance Agent

Deputy Clerk I-Criminal Division

TRAVEL CLERK

General Clerk III

School Administrative Assistant, 10 months

General Clerk III

Administrative Legal Assistant

Executive Assistant

Administrative Sales Clerk (Entry Level Clerical Position)

Accounting Assistant Accounts Payable Clerk

Executive Assistant (771)

Paralegal/Legal Assistant III Supporting the US Attorney's Office

Pre-Lit-Legal Assistant

Lead Commissary Support Clerk

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