Top 51 Executive assistant/office manager Jobs in Wallingford, Ct

Executive Assistant
Data-Mail, Inc. —Newington, CT
- $60,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- Health insurance
Administrative Assistant (Hybrid)
State of Connecticut - Department of Mental Health & Addiction Services —Hartford, CT
- $67,007 - $86,709 a year
- Weekends as needed
- Hybrid work
- Microsoft Outlook
- Addiction Medicine
- Writing skills
5h
Administrative Assistant
DURHAM Manufacturing —Durham, CT
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- OSHA
Quick Apply
Executive Assistant to the Mayor
Town of Stratford —Stratford, CT
- $55,000 - $60,000 a year
- Full-time
- Inventory management
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Executive & Payroll Assistant
New Opportunities, Inc. —Waterbury, CT
- $27.48 an hour
- Part-time
- Research
- Mid-level
- Office
- Paid holidays
- Health insurance
Studio Assistant
Pickard Chilton —New Haven, CT
- $20 - $26 an hour
- Part-time
- Office
- Data entry
- Organizational skills
Quick Apply
1d
Property Manager
TRIO PROPERTIES LLC —Hartford, CT
- $65,000 - $70,000 a year
- Full-time
- 5 years
- Word processing
- Writing skills
- Paid holidays
- Health insurance
Quick Apply
Loan Administrator-Community Development
Capital For Change, Inc —Wallingford, CT
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
12d
Facility Administrative Assistant
Reworld Solutions, LLC —Portland, CT
- $22.79 - $30.38 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Paid parental leave
- Health savings account
Quick Apply
Program Operations Assistant (Educational Program Assistant 2)
University of Connecticut —Hartford, CT
- $53,943 - $64,000 a year
- Weekends as needed
- Mid-level
- Office
- University
- Health insurance
5d
Executive Assistant - Rawson STEAM School (N117-2627)
Hartford Public Schools —Hartford, CT
- $45,320 - $63,249 a year
- Online Application
- School experience
- Classroom
- Microsoft Excel
Quick Apply
Director of Enterprise Project Management Office
GT Independence —Southington, CT
- Hybrid work
- Engineering
- Office
- 8 years
- Paid time off
Quick Apply
Construction Project Manager (Northeast Region)
Burns & McDonnell —Wallingford, CT
- $145,000.99 - $250,000.00 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Project Manager
GT Independence —Southington, CT
- Hybrid work
- 5 years
- Mid-level
- Office
- Paid time off
Quick Apply
Executive & Site Lead Technical Support Manager
Voya Financial —Hartford, CT
- $114,480 - $170,070 a year
- Online Application
- Office
- Windows
- Microsoft Office
- Paid holidays
- Health insurance
Director of Advancement
Westover School —Middlebury, CT
- $200,000 - $215,000 a year
- Full-time
- Master's degree
- Bachelor's degree
- Conflict management
Assistant Director of Student Access, Attendance & Engagement, Office of Student Support Services (Posting C124-2627)
Hartford Public Schools —Hartford, CT
- $137,101 - $146,249 a year
- Online Application
- School experience
- 5 years
- Licensed Clinical Social Worker
Quick Apply
11d
Construction Project Manager - Aviation (Northeast Region)
Burns & McDonnell —Wallingford, CT
- $160,000 - $250,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Assistant Director of Residential Services
HART UNITED, INC. —North Haven, CT
- $70,000 - $90,000 a year
- Weekends as needed
- CPR Certification
- Customer service
- Residential
- Mileage reimbursement
6d
Project Assistant
Data-Mail, Inc. —Newington, CT
- Monday to Friday
- Microsoft Excel
- Office
- Administrative experience

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executive assistant/office manager jobs near wallingford, ct

Executive Assistant

Data-Mail, Inc.
Newington, CT

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Job Details

Full-time
$60,000 - $75,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Executive administrative support

Full Job Description

WORK LOCATION: Newington, CT. This is an in person role. Not hybrid, not remote

WORK SCHEDULE: Monday - Friday; 8:30 am - 5:00 pm

SUMMARY

The ideal candidate will possess a B.A. or B.S. degree and a minimum of 5 years’ experience as an Executive Assistant. Candidate must be a punctual, reliable, mature, proactive, quality-driven, high performer who is exceptionally well organized, and demonstrates the ability to effectively multi-task and manage constantly shifting priorities with excellent oral/written communication skills. The successful candidate can effectively balance changing demands and dynamic schedules, is dedicated and can function under pressure within tight deadlines. This position will also proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Proactively provide support to the Sr. Vice President of Manufacturing Operations
Maintain strict confidentiality of highly sensitive financial, employee & personal information
Attend meetings and take minutes as assigned
Maintain composure under pressure and proactively handle complex problems with minimal supervision
Manage and coordinate calendars
Schedule and confirm complex appointments and meetings
Schedule and coordinate the logistics of travel arrangements and be pro-active about flight delays and how to find alternates as needed
Develop and send (once approved) follow up emails to contacts in support of Business Development efforts
Organize internal meetings, video conferences and conference calls, including preparing meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are prepared in advance
Confirm all meetings, preparing executives for all external meetings with clear directions, proactively working with appropriate team members to ensure proper meeting materials are prepared and sent in advance
Attend and assist with coordination of all company events, ensuring that logistics, talking points, timing, etc. are arranged in advance with key team members and leaders
Draft, complete, or proof internal and external general correspondence, executive summaries, proposals, speeches, PowerPoint presentations and other communications as requested for the executives
Take initiative to ensure tasks and projects are completed in an efficient and timely manner
Screen and route telephone calls in a professional manner
Carry out other duties, tasks and projects as assigned
Complete special projects, as required
Comply with company rules and regulations
Implement a commitment to quality philosophy and recommend methods and procedures to reduce cost and/or improve operating efficiency of the department
Keep manager/supervisor informed of activities and situations that will impact the achievement of corporate or department goals and objectives
Perform other related duties as required to achieve the goals and objectives of the department and company

EDUCATION/EXPERIENCE

Associate or Bachelor degree required
5+ years of experience as a high performing executive assistant

TECHNICAL SKILLS

Extremely high level of proficiency of Microsoft Office programs (Outlook, Word, Excel and PowerPoint, and Project Management)

COMPETENCIES

Superior written and verbal communication skills; must be a quick, concise writer, able to write in a direct, effective manner reflecting Executive’s style
Excellent organizational skills
Proficiency in Microsoft Office Word, Excel and Power Point
Self-starter
Proactive (someone that does not require hand holding to perform the job)
Understands travel and how to schedule meetings in context of travel
Friendly, willing to learn, takes constructive criticism well, honest
Has a set of tools that have been developed from previous engagements that can be customized to fit in with our company
Strong customer drive and dedication to quality and success
Excellent customer service skills
Detail-oriented and able to work well independently
Able to work collaboratively and effectively while handling multiple projects on various timelines in an extremely fast-paced environment
Ability to exercise substantial discretion and judgment
Professional phone manner
Highly organized, detail oriented, ability to establish priorities and adapt as they change
Ability to work with diverse personalities at the office and in the community
Strong project management, communication, prioritization and feedback skills are critical to success

Pay: $60,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Apply Now

Refine Your Search

executive assistant/office manager jobs in wallingford, ct

Executive Assistant

Administrative Assistant (Hybrid)

Administrative Assistant

Executive Assistant to the Mayor

Executive & Payroll Assistant

Studio Assistant

Property Manager

Loan Administrator-Community Development

Facility Administrative Assistant

Program Operations Assistant (Educational Program Assistant 2)

Executive Assistant - Rawson STEAM School (N117-2627)

Director of Enterprise Project Management Office

Construction Project Manager (Northeast Region)

Project Manager

Executive & Site Lead Technical Support Manager

Director of Advancement

Assistant Director of Student Access, Attendance & Engagement, Office of Student Support Services (Posting C124-2627)

Construction Project Manager - Aviation (Northeast Region)

Assistant Director of Residential Services

Project Assistant

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