Top 5311 General assistant Jobs in Waltham, Ma

Program Assistant
Thom Child And Family Services —Waltham, MA
- $46,000 - $51,000 a year
- Part-time
- Bilingual
- Microsoft Outlook
- Office
- 403(b) matching
- Mileage reimbursement
Quick Apply
5d
Administrative Assistant
The Nagler Group —Needham, MA
- $25 - $28 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Office
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Administrative Assistant
Oruka Therapeutics —Waltham, MA
- $35 - $50 an hour
- Google Workspace
- Customer service
- Mid-level
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Assistant Teacher/Part-Time
Discovery Village Child Care Center, Inc. —Waltham, MA
- $18.32 - $22.50 an hour
- Part-time
- Entry level
- Flexible schedule
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Administrative Assistant
DAKOTA PARTNERS INC —Waltham, MA
- Full-time
- Office
- In-person
- Entry level
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Learning Assistant (2026-27 SY)
Weston Public Schools —Weston, MA
- $27.18 - $33.52 an hour
- Part-time
- School experience
- High school
- Experience working with individuals with disabilities
10d
Office Assistant
Town of Wellesley —Wellesley, MA
- $29.34 - $38.48 an hour
- Email
- Office
- Administrative experience
- High school diploma or GED
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Undergraduate Program Assistant
Boston College —Chestnut Hill, MA
- $24.78 - $30.96 an hour
- Full-time
- High school diploma or GED
- University
- Bachelor's degree
- Paid holidays
- Health insurance
3d
Administrative Assistant, University Counseling Services
Boston College —Chestnut Hill, MA
- $26.32 - $32.88 an hour
- Full-time
- Office
- Databases
- Administrative experience
- Paid holidays
- Health insurance
2d
Instructional Assistant
Lexington Public Schools (MA) —Lexington, MA
- $29.86 - $32.97 an hour
- Part-time
- School experience
- Bachelor of Science
- Bachelor's degree
Administrative Assistant IV
TJX Companies —Framingham, MA
- $30.35 - $41.75 an hour
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Health savings account
- Paid holidays
Physical Therapist Assistant
Life Care Centers of South Shore —Scituate, MA
- $38.90 - $41.09 an hour
- Part-time
- Background check
- CPR Certification
- Microsoft Excel
- Dental insurance
- 401(k)
Quick Apply
Assistant Director, Clinical Services
The Home for Little Wanderers, Inc. —Walpole, MA
- LMFT
- 5 years
- Computer literacy
- 403(b) matching
- AD&D insurance
Assistant Teacher
Walker, Inc. —Needham, MA
- From $25 an hour
- Full-time
- Classroom
- Residential
- High school diploma or GED
- Health insurance
- Dental insurance
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Assistant Manager
Rocky's Ace Hardware —Canton, MA
- $20 - $24 an hour
- Full-time
- Merchandising
- Mid-level
- Retail management
Certified Occupational Therapy Assistant (Pediatric)
Cortica - Neurodevelopmental —Woburn, MA
- $33.31 - $41.63 an hour
- Current TB test
- Mid-level
- Clinic
- Paid holidays
- Disability insurance
Quick Apply
Assistant Manager
Rocky's Ace Hardware —Middleton, MA
- $19 - $23 an hour
- Full-time
- Merchandising
- Mid-level
- Retail management
Physical Therapy Assistant- Outpatient Orthopedic Practice
Excel Orthopaedic Specialists —Woburn, MA
- $60,000 - $85,000 a year
- Part-time
- Physical & Rehabilitation Medicine
- HIPAA
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Assistant ACCS Clinical Team Director
Bay Cove Human Services —Boston, MA
- $77,520 - $84,520 a year
- Weekends as needed
- Bilingual
- Writing skills
- Licensed Clinical Social Worker
Quick Apply
Physician Assistant or Nurse Practitioner, Cardiovascular Surgery
Boston Children's Hospital —Boston, MA
- $124,800 - $200,262 a year
- Full-time
- Nursing
- Surgery
- Certified Nurse Practitioner
- Health insurance
- Dental insurance
Quick Apply

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Program Assistant

Thom Child And Family Services -
Waltham, MA

Quick Apply

Job Details

Part-time
$46,000 - $51,000 a year
5 days ago

Benefits

403(b) matching
Mileage reimbursement
Health insurance
403(b)
Flexible schedule

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
Administrative experience
Office experience

Full Job Description

Are you looking for a rewarding opportunity working with the pediatric population (children birth to 3 years)? Are you passionate about making a difference in the lives of families? Thom Child & Family Services located in Waltham, MA is seeking a Program Assistant to join their team.

We are looking for a salaried part-time 20 - 24 hours per week.

Thom Child & Family Services offers competitive salaries and a comprehensive benefits package including, but not limited to:

Flexible Schedules: Part time 20-24 hours per week
Health Insurance, including Fitness Benefits and Wellness Incentive Program.
Sick time
403(b) with employer matching
Professional Development Trainings
Paid professional license renewal fees
Clinical supervision, mentoring, and team support
Mileage reimbursement

Job Summary

The Program Assistant II works under the general direction of the Program Director while responsibilities are carried out under the direct oversight and supervision of the Office Manager. The Program Assistant II will work cooperatively with the office team, including Program Assistant I, to ensure efficient and pleasant office administrative support, and provide coverage for the Program Assistant I’s duties in their absence. The Assistant is expected to act professionally and in a manner consistent with the Early Intervention values of resiliency, professionalism and excellence. The Assistant will comply with Thom’s policies and procedures relevant to the work of the office team including those relating to corporate and FERPA regulations. The Assistant must be able to work independently and be able to multi-task and reprioritize as needed.

Specific Responsibilities

Duties include, but are not limited to, the following:

Answer program phoneline and handle inquiries and direct calls as needed, manage voicemail and text messages.
Process Referrals, schedule intake and assessment dates. Notify teams, collect and process data, and send information to parents. Communicate with referrals unable to be reached via telephone and document accordingly. Work with Office Manager and Program Assistant I concerning re-referrals and Transfers. Work with Social Work Supervisor regarding DCF referrals.
Maintain Assessment and Intake Calendars. Work in conjunction with Director to update team schedules when needed. Keep an active waitlist when applicable.
Maintain ThomConnect and Access Database: Enter all new clients, close client files when discharged and update relevant information as needed.
Check program’s CREI email account regularly. Distribute relevant emails to Office Manager and Director when applicable.
Update Staff Phone/Address Lists.
Assist with coverage requests for assessment teams and groups.
Assist with Immunization and other medical record requests from pediatricians/referral sources.
File external records to electronic client records.
Close records: move electronic record, enter closing date in Access database, cancel transportation if applicable.
Group tasks: Process Group forms, request Immunization records from pediatrician as needed, update database. Assist with setup and clean up when needed.
Assist with Transportation for Groups: Process new transportation requests and delete unneeded requests via HICS and MART. Communicate with transportation companies when needed. Maintain client transportation spreadsheet. Administer MART customer survey when directed. Process PT-1 form for all Masshealth subscribers.
Office Maintenance: Empty dishwasher, process outgoing and incoming postal mail, create labels, empty shredder, check fax machine daily, refill copy paper, restock office supplies, maintain organization of office areas and record rooms, and any other duties assigned by Director and Office Manager.

Qualifications

2+ years of related experience in an office setting required.
High School Diploma or Associate.
Bilingual a plus.
Proficiency with Microsoft Outlook, Word, and Excel.
Excellent communication skills and ability to work well with various personalities in a positive, professional manner.
Must be able to handle multiple tasks concurrently, adapt to change and prioritize duties.
Strong organizational skills and excellent attention to detail.
Ability to handle confidential and sensitive information.

NO PHONE CALLS OR RECRUITERS PLEASE

Thom Child and Family Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, familial status, domestic violence status, or any other status protected by law.

Quick Apply

Refine Your Search

general assistant jobs in waltham, ma

Program Assistant

Administrative Assistant

Administrative Assistant

Assistant Teacher/Part-Time

Administrative Assistant

Learning Assistant (2026-27 SY)

Office Assistant

Undergraduate Program Assistant

Administrative Assistant, University Counseling Services

Instructional Assistant

Administrative Assistant IV

Physical Therapist Assistant

Assistant Director, Clinical Services

Assistant Teacher

Assistant Manager

Certified Occupational Therapy Assistant (Pediatric)

Assistant Manager

Physical Therapy Assistant- Outpatient Orthopedic Practice

Assistant ACCS Clinical Team Director

Physician Assistant or Nurse Practitioner, Cardiovascular Surgery

I want to receive the latest job alert for general assistant in waltham, ma

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