Top 101 Office specialist Jobs in Waltham, Ma

Regional Support Specialist - Westwood, MA
Anywhere Real Estate —Westwood, MA
- Full-time
- Computer literacy
- Mid-level
- Office
- Wellness program
- Paid parental leave
Client Care Specialist / Medical Receptionist
FYZICAL Therapy & Balance Centers —Waltham, MA
- $22.00 - $25.50 an hour
- Full-time
- Medical office experience
- HIPAA
- Clinic experience
- Free parking
- Paid training
Quick Apply
Medical Administrative Support Specialist
Boston IVF —Wellesley, MA
- $30 - $33 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Medical Staff Office Specialist
Beth Israel Lahey Health —Woburn, MA
- $31.63 - $41.73 an hour
- Full-time
- Hospital
- Customer service
- Mid-level
Office Support Specialist I
State of Massachusetts - Department of Mental Health —Boston, MA
- $57,865.34 - $81,582.28 a year
- Full-time
- Microsoft Outlook
- English
- Office
Research Administration Specialist, IS-1101-12
Smithsonian Institution —Cambridge, MA
- $101,375 - $131,790 a year
- Full-time
- Senior level
Medical Staff Office Specialist – Cambridge
Beth Israel Lahey Health —Cambridge, MA
- $31.63 - $41.73 an hour
- Full-time
- Hospital
- Mid-level
- Office
2d
Front Desk / Data Entry Specialist
Nalu Federal —Lincoln, MA
- $24.00 - $29.55 an hour
- Full-time
- Background check
- Microsoft Excel
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
6d
Business Office Specialist Hospice
Amedisys, Inc. —Woburn, MA
- $29 - $31 an hour
- Full-time
- Word processing
- Mid-level
- Office
6d
Administrative Specialist – Melanoma Disease Center
Dana-Farber Cancer Institute —Boston, MA
- $56,310 - $69,930 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
11d
Administrative Specialist
Northeastern University —Boston, MA
- $53,615.00 - $75,728.75 a year
- Multiple hires
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Data analysis skills
- Health insurance
- Dental insurance
Front Desk Data Entry Specialist
D2 Flight Academy —Bedford, MA
- Full-time
- Microsoft Outlook
- Inventory management
- Writing skills
Quick Apply
12d
Administrative Support Specialist
Quantech Services —Hanscom AFB, MA
- $55,000 - $75,000 a year
- Full-time
- Bachelor of Science
- 11+ years
- Research
Clinical Administrative Specialist
Dana-Farber Cancer Institute —Boston, MA
- $50,070 - $60,730 a year
- Full-time
- Hybrid work
- Word processing
- Medical office experience
- High school diploma or GED
Administrative Specialist
Assurance Technology Corporation (ATC) —Chelmsford, MA
- $50,000 - $90,000 a year
- Full-time
- Finance
- Experience equivalent to degree accepted
- Business
Quick Apply
Front Desk / Administrative Support Specialist
Nalu Federal —Lincoln, MA
- $24.00 - $29.09 an hour
- Full-time
- Background check
- Microsoft Excel
- Windows
- Health insurance
- Dental insurance
Quick Apply
9d
Front Desk / Data Entry Specialist
Valor 3 Services —Hanscom AFB, MA
- $23.20 - $28.56 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Data Entry Specialist
Ladgov Corporation —Bedford, MA
- Full-time
- Office
- 1 year
- Entry level
Quick Apply
Front Desk / Data Entry Specialist
Euola —Bedford, MA
- $20.90 - $25.99 a week
- Full-time
- Microsoft Excel
- Office
- Windows
Quick Apply
Single Billing Office Cash Specialist (On-Site)
Beth Israel Lahey Health —Burlington, MA
- $21.00 - $28.26 an hour
- Full-time
- Hospital
- Word processing
- Research

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Regional Support Specialist - Westwood, MA

Anywhere Real Estate -
Westwood, MA

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Job Details

Full-time

Benefits

Wellness program
Paid parental leave
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Adoption assistance
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Life insurance
Referral program

Qualifications

Computer operation
Customer communication
Operating systems
Social media platforms
Desktop applications
Facebook
Productivity software
Instagram
Technical Proficiency
Mobile devices

Full Job Description

Ready to be part of something great?

We’re looking for a Regional Support Specialist (RSS) to join our Coldwell Banker team. This role is the heartbeat of our offices. You’ll support our agents, branch leaders, and marketing efforts in ways that help everything run more smoothly and strategically.

As an RSS, you’ll be based in one of our branch offices and stay closely connected with our regional support team, our Coldwell Banker Agents and Brokerage Leadership. No two days are exactly the same. Some days you’ll be troubleshooting office systems or helping with scheduling. Other days you’ll be working alongside agents to support their marketing, especially through social media and our in-house tools. This role is a great fit for someone who is organized, tech-savvy, loves helping people, and thrives in a busy, collaborative environment. You don’t need to be a marketing expert, but you should be curious, resourceful, and open to learning.

If you’re looking for a role where you can grow your skills, make a real impact, and be part of a supportive team, we’d love to meet you.

Responsibilities:

Agent Support

· Provide white-glove service for agents and clients visiting our offices, promoting the teams available to support them including Primary Services and Transaction Concierge

· Support agents with any technology, process, or operationally related questions

· Provide basic social media and marketing support to agents and manage office social media accounts, on-demand

· Promote a friendly, inclusive office culture that reinforces our agent value proposition

· Coordinate with and across other Agent Services operational teams to direct Agents on transaction related questions or issues

· Collaborate with the Agent Onboarding Team to facilitate the agent onboarding process as required. Conduct comprehensive office orientation, provide training on company tools (such as MoxiWorks, Prospect Square, Listing Concierge, etc.), and introduce affiliated partners while emphasizing mutual support and collaboration

Branch Leader Support

· Be the Culture Carrier for the Branch and the Region, including driving events, promoting CB Cares, and creating a community environment for Agents and Consumers

· Support the Branch Manager with maintaining office promotional items, preparing for and coordinating sales meetings, leading new agent orientations, supporting office culture, and production support of social media marketing for the branch office

· Assist with recognition including awards reporting, social media, sales meeting content and other activities that recognize Coldwell Banker Agent performance

· Assist in the recruitment of agents, including pulling local non-affiliated Agent production reports, new Agent license data, and contact information; setting recruiting appointments and office visits.

· Assist Branch Manager with the intake process for new Agents, as needed

· Collaborate with the Branch Manager as they provide coaching to new agents, including support of business plan development and implementation. Offer support on business-building opportunities and address inquiries related to company tools and processes. Follow up with agents after the Branch Manager has helped them create their business plans. Serve as an accountability partner for each agent's business goals

· Identify potential processes or product enhancements to be reviewed and implemented

Office Organization

· Greet and direct agents and clients to workspaces or conference rooms as applicable

· Collaborate with our facilities and IT partners to ensure all office items remain in working order

· Maintain adequate inventory of office supplies and ensure timely distribution of mail

Minimum Qualifications:

• Two or more years of customer service experience is preferred, with prior experience in a real estate office being advantageous

• Familiarity with the use of social media platforms (i.e. Facebook/Instagram) is required. As well as an understanding of how these platforms are used in marketing

• Excellent written and verbal communication skills are essential

• Proficiency in various operating systems (i.e.- PCs, Macs, and Mobile platforms), as well as the ability to navigate computer software, is required

• Proficiency with Microsoft Office applications is strongly preferred

• Ability to communicate effectively with diverse audiences, including agents, branch managers, customers, vendors, and other internal support teams

• A customer-focused approach, delivery-oriented mindset, and ability to multi-task are crucial

• Willingness to be nimble and adjust priorities as needed

• Ability to travel to additional offices in the region on an as-needed basis

Anywhere is proud to offer a comprehensive benefits package to our employees including:

· Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D

· 401(k) savings plan with company match

· Paid Time Off to Include Holidays, Vacation Time, and Sick Time

· Paid Family & Paternity Leave

· Life Insurance

· Business Travel Accident Insurance

· All employees receive access to LinkedIn Learning

· Employee Referral Program

· Adoption Assistance Program

· Employee Assistance Program

· Health and Wellness Program and Incentives

· Employee Discounts

· Employee Resource Groups

#indjobs

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Refine Your Search

office specialist jobs in waltham, ma

Regional Support Specialist - Westwood, MA

Client Care Specialist / Medical Receptionist

Medical Administrative Support Specialist

Medical Staff Office Specialist

Office Support Specialist I

Research Administration Specialist, IS-1101-12

Medical Staff Office Specialist – Cambridge

Front Desk / Data Entry Specialist

Business Office Specialist Hospice

Administrative Specialist – Melanoma Disease Center

Administrative Specialist

Front Desk Data Entry Specialist

Administrative Support Specialist

Clinical Administrative Specialist

Administrative Specialist

Front Desk / Administrative Support Specialist

Front Desk / Data Entry Specialist

Data Entry Specialist

Front Desk / Data Entry Specialist

Single Billing Office Cash Specialist (On-Site)

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