Join our team! Carterra is seeking an HR/Office Coordinator who enjoys variety, solving problems, and making a meaningful impact across the organization. If you’re highly organized, detail-oriented, and thrive in a fast-paced setting, we encourage you to apply!
Position: HR/Office Coordinator
Employment Status: Non-Exempt, Full-Time
Department: Human Resources
Location: Salt Lake City, UT - Onsite
Company Profile
Carterra is a fast-growing life science bio-technology company located in Salt Lake City, Utah. The Carterra name is based on two core concepts; Cartography (mapping) and terra (worlds), literally meaning “mapping worlds”. This represents the Company’s exciting new high-speed, high-resolution label-free biosensor technology, which is being used by leading pharmaceutical and biotechnology companies to thoroughly explore new worlds in biotherapeutic drug discovery that were previously impossible to investigate. Our products allow researchers to identify potential targets early in the drug discovery process where risks and costs can be significantly mitigated.
Job Summary
The HR/Office Coordinator provides administrative and operational support across Human Resources, office operations, and IT vendor coordination. This position serves as the primary coordinator for employee lifecycle administration, benefits support, HR systems, office management, and day-to-day operational activities while partnering with internal departments and external vendors. The ideal candidate is highly organized, detail-oriented, exercises sound judgment, maintains confidentiality, and effectively manages multiple priorities in a fast-paced environment.
Essential Job Functions:
Human Resources Coordination
- Process employee onboarding, offboarding, and employee changes in HR systems while ensuring all onboarding/offboarding checklists are completed and documented.
- Support recruitment activities, including interview coordination, and candidate scheduling.
- Monitor and reconcile HR and benefit vendor invoices, researching and resolving discrepancies as needed.
- Administer Certificates of Insurance (COIs) and patent distribution requests.
- Support HR compliance by maintaining personnel records, assisting with audits, maintaining state registrations and licenses, and ensuring accurate recordkeeping.
- Maintain the integrity and confidentiality of employee records and sensitive HR information.
- Provide ongoing administrative support to the HR Director and CFO.
Office Administration
- Maintain a clean, organized, and professional office environment, including breakroom and restroom supplies.
- Coordinate building maintenance requests and facility-related issues with building management.
- Manage incoming and outgoing mail, FedEx, UPS shipments, and package distribution.
- Schedule and coordinate logistics for Board of Directors meetings, Leadership Team meetings, All Hands meetings, and other company meetings.
- Coordinate company events, employee celebrations, and monthly birthday/work anniversary recognition.
- Manage Grasshopper phone administration, key fobs, and company signing authority records.
IT & Systems Coordination
- Coordinate with the company's IT vendor regarding employee onboarding and offboarding, laptop deployment, equipment repairs, and technology replacements.
- Maintain company equipment inventories, software licensing records, and user access administration.
- Assist with maintaining organized company documentation within Dropbox and other shared systems.
Operational Support
- Maintain HR process documentation and recommend process improvements.
- Support continuous improvement initiatives involving HR administration, office operations, and company processes.
- Assist with maintaining organizational documentation, shared resources, and recurring administrative materials.
- Perform other duties as assigned.
Skills and Abilities:
- Excellent written and verbal communication skills.
- Ability to exercise sound judgement and discretion when handling confidential and sensitive employee information.
- Exceptional organizational and time-management skills.
- Demonstrated attention to detail with the ability to accuracy manage multiple systems, administrative processes, and confidential information.
- Ability to adapt to changing priorities in a fast-paced environment.
- Strong customer service mindset with the ability to support employees across all departments.
- Positive attitude, strong work ethic, and team-oriented mindset.
- Willingness to use personal vehicle for corporate errands, events, and supply transport.
Education and Experience:
- High School Diploma or equivalent required.
- Minimum of 2 years of HR administrative or coordinator experience required.
- 1 - 2 years of office administration experience preferred.
- Experience supporting benefits administration, vendor coordination, and HRIS platforms preferred.
- Advanced proficiency in Microsoft Office applications, including Outlook, Excel, Teams, and Word.
- Certified Notary Public is a plus!
Physical Requirements:
- Ability to sit for extended periods and work at a computer.
- Ability to move, lift, transport office supplies, equipment, and event materials up to 30 pounds.
- Ability to travel locally using a personal vehicle for company errands, meetings, or event preparation as needed.
Carterra is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status.
We’d love to learn a little more about you! If you’d like, email us at [email protected] and tell us why you’re interested in this opportunity. We’d also love to hear one fun fact about yourself that isn’t on your resume. Please include "HR/Office Coordinator" in the subject line.
Applications will be reviewed based on relevant experience, communication skills, and attention to detail.
Pay: $23.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- In 3-5 sentences, briefly describe how you keep yourself organized when managing multiple priorities. Please include one emoji in your response.
Education:
- High school or equivalent (Required)
Experience:
- Human resources: 2 years (Required)
- Benefits administration: 2 years (Required)
- Office management: 1 year (Preferred)
Ability to Commute:
- Salt Lake City, UT 84103 (Required)
Work Location: In person
