Top 1115 Administrative assistant Jobs in Wantagh Ny

HR & Executive Assistant
LORENZ SCHNEIDER CO INC —New Hyde Park, NY
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- OSHA
- Health insurance
- Dental insurance
12d
Administrative Assistant
Concept Components —Bohemia, NY
- $21 - $26 an hour
- Part-time
- Background check
- Microsoft Excel
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
Bookkeeper/Administrative Assistant
Sterling Cabinets Inc —Islandia, NY
- $20 - $30 an hour
- Full-time
- QuickBooks
- In-person
- Entry level
Quick Apply
2d
Administrative Software Specialist
Confidential —New Hyde Park, NY
- $66,000 - $90,000 a year
- Full-time
- AutoCAD
- Google Workspace
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
HVAC Service Billing and Administrative Specialist
NY Mechanical Contractor - HVAC —Garden City Park, NY
- $28 - $34 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
LI Script Pharmacy —Woodbury, NY
- $25 - $30 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Orthopedic Associates of Manhasset —Huntington, NY
- $21.85 - $27.30 an hour
- Full-time
- Microsoft Outlook
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Amministrative Assistant
Wine Twist —Hicksville, NY
- Full-time
- Google Workspace
- Office
- Administrative experience
Quick Apply
Administrative Assistants & Receptionists
Dr Jacks Auto Repairs —Merrick, NY
- $700 - $1,000 a week
- Full-time
- Spanish
- Microsoft Outlook
- Customer service
- 401(k)
- Paid time off
Quick Apply
Administrative Assistant
Ventura Air Services Inc —Farmingdale, NY
- $25 - $35 an hour
- Full-time
- Entry level
Quick Apply
Administrative Support Assistant
Northwell Health —Wantagh, NY
- $34,820 - $51,950 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Clerical Asst
Catholic Health —West Islip, NY
- $23.05 - $36.00 an hour
- Microsoft Excel
- Skilled nursing facility
- Microsoft Outlook
- Health insurance
- Tuition reimbursement
14d
Secretary I - Intake/Scheduler - Garden City
NYU Langone Health —Garden City, NY
- $56,876.40 a year
- Online Application
- Word processing
- Writing skills
- HIPAA
- Wellness program
Secretary I - Intake/Scheduler, FGP - Radiology - East Meadow
NYU Langone Health —East Meadow, NY
- $56,876.40 a year
- Online Application
- Word processing
- Writing skills
- HIPAA
- Wellness program
12d
Administrative Assistant
Catholic Health —Smithtown, NY
- $22.83 - $40.42 an hour
- High school diploma or GED
- Typing
- Associate's degree
Senior Administrative Support Assistant
Northwell Health —Seaford, NY
- $36,980 - $55,690 a year
- Part-time
- Mid-level
- Office
- 3 years
1d
Secretary I - Intake/Scheduler - Multispecialty - Babylon
NYU Langone Health —North Babylon, NY
- $56,876.40 a year
- Online Application
- Hospital
- Word processing
- Writing skills
- Wellness program
Administrative Assistant
Grodsky, Caporrino & Kaufman, LLP —Jericho, NY
- $62,500 - $67,500 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- 401(k)
Quick Apply
1d
Senior Administrative Assistant, Enforcement
Financial Industry Regulatory Authority, Inc. —Jericho, NY
- $26.37 - $55.49 an hour
- Overtime
- Hybrid work
- 6 years
- Word processing
- Mid-level
- Paid jury duty
- Commuter assistance
Quick Apply
7d
Secretary I - Intake/Scheduler, FGP - Hem/Onc - Mineola
NYU Langone Health —Mineola, NY
- $56,876.40 a year
- Online Application
- Word processing
- Writing skills
- HIPAA
- Wellness program

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HR & Executive Assistant

LORENZ SCHNEIDER CO INC
New Hyde Park, NY

Apply Now

Job Details

Full-time
$25 - $30 an hour
12 days ago

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Vision insurance
Life insurance
Referral program

Qualifications

Benefits administration
Microsoft Outlook
Employee relations
Executive administrative support
HR compliance
Attention to detail
Recruiting
Accounting and finance experience
Clerical experience
Disability insurance management

Full Job Description

Summary

The HR & Executive Assistant provides comprehensive administrative, operational, and clerical support to the Human Resources department while serving as a trusted administrative partner to Executive Leadership. This position plays a vital role in supporting daily HR operations, executive initiatives, employee lifecycle processes, benefits administration, and organizational compliance.

Additionally, this role serves as an important liaison to the Accounting department by coordinating invoice workflows, reconciling employee benefits billing, and assisting with financial documentation and administrative accounting support.

The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities with professionalism, confidentiality, initiative, and sound judgment. This position requires someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and can work independently while collaborating effectively across departments.

Essential Job Functions

Daily Responsibilities

Serve as the primary point of contact for employee HR inquiries, benefits questions, and general personnel matters.
Provide administrative support to the HR Director and Executive Leadership, including calendar management, meeting scheduling, call screening, correspondence, and administrative coordination.
Prepare, organize, print, scan, distribute, and maintain confidential HR documents, executive reports, personnel files, and meeting materials.
Coordinate recruitment activities by collecting resumes, scheduling interviews, communicating with candidates, staffing agencies, and hiring managers, and assisting throughout the hiring process.
Receive, review, log, and route vendor invoices by verifying billing accuracy, obtaining approvals, organizing supporting documentation, and submitting completed packages to Accounting.
Protect confidential employee information by ensuring personnel files, HRIS records, digital documents, and office systems remain secure and confidential.
Demonstrate initiative by independently organizing priorities, anticipating administrative needs, and completing assignments with minimal supervision.

Weekly Responsibilities

Coordinate with department managers regarding new hires, promotions, transfers, retirements, terminations, and other personnel changes.
Partner with staffing agencies to monitor open requisitions, coordinate candidate submissions, and reconcile agency invoice billing.
Prepare Personnel Action Forms (PAFs), payroll-related documentation, and employee status change forms.
Maintain HRIS data integrity by updating employee records, auditing information for accuracy, and generating workforce reports as requested.
Coordinate executive meetings by preparing agendas, organizing materials, tracking action items, and assisting with administrative follow-up.

Monthly Responsibilities

Audit health, dental, vision, life insurance, and long-term disability invoices against HRIS records, resolve billing discrepancies, and submit approved invoices to Accounting for payment.
Support employee benefits administration, including enrollments, qualifying life events, COBRA administration, payroll deduction updates, and employee communications.
Coordinate onboarding activities, including scheduling and preparing documentation for new hire orientation, 40-day, and 80-day pulse interviews.
Prepare executive reports, expense summaries, meeting packets, and recurring administrative reports.
Monitor office and HR supply inventories while coordinating purchasing activities within budget guidelines.

Quarterly Responsibilities

Distribute required federal and state compliance notices and employee benefit communications.
Assist with coordinating company safety meetings, documenting follow-up items, and distributing safety communications.

Semi-Annual Responsibilities

Assist with the administration, documentation, and tracking of Workers' Compensation, New York State Disability, Unemployment, Long-Term Disability, and Life Insurance claims.
Coordinate Family and Medical Leave (FMLA) documentation by distributing required forms, monitoring employee submissions, maintaining records, and tracking leave status.

Annual Responsibilities

Process annual compensation changes related to merit increases, promotions, transfers, and new hire adjustments.
Assist leadership with year-end bonus preparation, compensation analysis, budgeting activities, and reporting.
Complete OSHA reporting requirements and assist with compensation surveys and related reporting initiatives.
Support annual Open Enrollment by preparing employee communications, educational materials, and assisting employees with benefit elections.
Maintain HR policies, compliance postings, personnel record retention schedules, filing systems, and confidential document destruction procedures.
Organize, archive, and purge HR, executive, and financial records in accordance with company record retention policies.

Additional Responsibilities

Provide administrative support to the Accounting department during peak workloads, including document management, scanning, filing, and financial administrative tasks.
Assist with company events, employee engagement initiatives, charitable activities, and executive-sponsored projects.
Support cross-functional administrative needs across departments during periods of increased business activity.
Perform other related duties and special projects as assigned to support Human Resources, Executive Leadership, Accounting, and overall business operations.

Associate's or Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field preferred, or an equivalent combination of education and experience.
Minimum of 3 years of progressively responsible administrative experience supporting Human Resources, Executive Leadership, or Accounting functions.
Strong organizational, planning, and time management skills with exceptional attention to detail.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated ability to handle confidential information with professionalism and discretion.
Strong analytical and problem-solving skills with the ability to prioritize multiple assignments and meet deadlines.
Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
Experience working with HRIS, payroll, and benefits administration systems preferred.
Ability to work independently while contributing effectively as part of a collaborative team.

Expected hours: 35 per week

Benefits:

401(k)
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Tuition reimbursement
Vision insurance

Work Location: In person

Apply Now

Refine Your Search

administrative assistant jobs in wantagh ny

HR & Executive Assistant

Administrative Assistant

Bookkeeper/Administrative Assistant

Administrative Software Specialist

HVAC Service Billing and Administrative Specialist

Administrative Assistant

Administrative Assistant

Amministrative Assistant

Administrative Assistants & Receptionists

Administrative Assistant

Administrative Support Assistant

Clerical Asst

Secretary I - Intake/Scheduler - Garden City

Secretary I - Intake/Scheduler, FGP - Radiology - East Meadow

Administrative Assistant

Senior Administrative Support Assistant

Secretary I - Intake/Scheduler - Multispecialty - Babylon

Administrative Assistant

Senior Administrative Assistant, Enforcement

Secretary I - Intake/Scheduler, FGP - Hem/Onc - Mineola

I want to receive the latest job alert for administrative assistant in wantagh ny

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