Top 18 Payroll administrator Jobs in Ware Ma

Payroll/Benefits Administrative Assistant
Town of Oxford —Oxford, MA
- $23.95 - $36.12 an hour
- Part-time
- Microsoft Excel
- Ability to walk for extended periods
- Mid-level
- Disability insurance
- Dental insurance
4d
Payroll & HR Administrator
Ballard Truck Center —Worcester, MA
- $23 - $27 an hour
- Mid-level
- Office
- Administrative experience
Quick Apply
Central Office Administrative Support Assistant
Hampden-Wilbraham Regional School District —Wilbraham, MA
- $24 - $26 an hour
- Part-time
- Office
- Entry level
2d
Supervisor, Clerical and Administrative Support, Planning and Scheduling
Eversource Gas Co of Massachusetts —Springfield, MA
- $91,810 - $102,010 a year
- Full-time
- 5 years
- Word processing
- Pass drug screening
Board of Health Administrative Assistant 10 hours per week
Town of Brookfield —Brookfield, MA
- $20 - $25 an hour
- Part-time
- Microsoft Word
- Office
- High school diploma or GED
Quick Apply
1d
First Administrative Assistant
Hampden County Regional Board of Retirement —Agawam, MA
- $56,375 - $68,304 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
First Churches of Northampton —Northampton, MA
- $21.35 - $22.97 an hour
- Part-time
- Background check
- Computer literacy
- Office
- Paid time off
- Flexible schedule
Quick Apply
6h
Project Administrative Assistant
DOC —Holyoke, MA
- $50,000 - $70,000 a year
- Hybrid work
- Mid-level
- Contracts
- Communication skills
Leave of Absence & HR Service Center Administrator
IPG Photonics —Oxford, MA
- $19.59 - $25.96 an hour
- Mid-level
- Office
- Continuous improvement
- Health savings account
- AD&D insurance
Quick Apply
8d
Administrative Assistant - Webster.
Seraphic Springs Health Care —Webster, MA
- $23 - $24 an hour
- 18 years or older
- Word processing
- Office
Quick Apply
Human Resources / Office Manager
Shield Packaging Co., INC —Dudley, MA
- $25 - $30 an hour
- Full-time
- Bilingual
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
10d
Administrative Assistant II
University of Massachusetts Medical School —Worcester, MA
- $43,222.40 - $53,268.80 a year
- Full-time
- 5 years
- Mid-level
- Office
Administrative Assistant
Milestone Funeral Partner —Holyoke, MA
- $21 - $25 an hour
- Weekends as needed
- Inventory management
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
11d
Field Administrative Assistant
Communications Construction Group, LLC —Worcester, MA
- 18 years or older
- Office
- US work authorization
- Employee stock purchase plan
- Paid holidays
Quick Apply
1d
Office Manager
Generator Supercenter of Western Mass —West Springfield, MA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Quick Apply
3d

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Payroll/Benefits Administrative Assistant

Town of Oxford -
Oxford, MA

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Job Details

Part-time
$23.95 - $36.12 an hour
4 days ago

Benefits

457(b)
Disability insurance
Dental insurance
403(b)

Qualifications

Affordable Care Act (ACA)
Microsoft Excel
Medicare
Payroll deduction management
FMLA
Leave management
Financial software
Driver's License
Decision making
Productivity software

Full Job Description

Payroll/Benefits Administrative Assistant

Requisition Code: PAYBEN

Classification: Exempt-Salary

Grade/Level/Pay Range: Level 12; Steps 2-12; Range $23.95-$36.12

Reports to: Treasurer/Collector

Date: July 20, 2026

JOB DESCRIPTION

Summary/Objective

The Town of Oxford is looking for a Payroll/Benefits Administrative Assistant. This position requires experience in the areas of payroll processing, benefit administration, payroll deductions, FMLA leave administration, reconciling adjustments, retirement plans, Section 125, disability benefit administration, and enrollment in benefits. This position is responsible for the accurate processing of the Town’s biweekly payroll.

Essential Functions

The essential functions or duties listed below are only illustrations or examples of the various types of work and responsibilities that may be performed and required. The omission of specific statements of duties does not exclude them from the position if the work and responsibility are related or a logical assignment to the position. Other duties may be required and assigned.

The duties of the Payroll/Benefits Administrative Assistant shall include, but are not intended to be limited to, the following:

Responsible for the preparation and processing of biweekly payroll; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions
Responsible for the coordination efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g., leave balances)
Monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis
Comply with Federal/State/local regulations
Strong skills using and understanding the flow of transactions in an integrated and automated payroll
Manage Workers Compensation and Injury on Duty claims
Coordinate daily benefits processing, including enrollments, terminations, and claims
Advise and inform employees of the details of the Town's benefit programs
Resolve benefit-related issues and respond to queries and requests in a timely manner
Administer COBRA, Unemployment, and all correspondence upon employee termination
Process health insurance and benefit billing on monthly basis. Make sure benefits balance between what is received and paid out
Excellent customer service skills with the ability to remain patient under stressful situations and work effectively with a diverse range of employees
Must be able to interpret and make appropriate decisions and exercise independent judgment
Excellent organizational skills, ability to meet deadlines and schedules for multiple projects and assignments.
Strong numerical aptitude and attention to detail
To interact with the Chief Financial Officer and Payroll Service regarding the Town's biweekly payroll processing to ensure that all payments, benefits and accruals are appropriate, accurate, and audited
Administers all employee benefit programs, including health, dental, vision, flexible health care spending, life/disability insurance, retirement, section 403 (b) & 457 (b) plans. Responsible for communication of benefit plan features to employees and for resolving problems encountered in obtaining benefits.
ACA Reporting and issuance of W-2s for all employees
Act as a primary point of contact for employee inquiries, ensuring smooth enrollment, accurate record-keeping, and compliance with regulations.
Processes vouchers including federal and state taxes, wage garnishments, deferred compensation, and union dues
Administers the Flexible Spending Plans and Health Insurance Opt. Out programs
All other duties as assigned

Competencies

Must have demonstrated professionalism, strong interpersonal and communication skills, written skills, sensitivity to employee concerns/issues, and absolute ability to maintain confidentiality. Excellent organizational skills, ability to meet deadlines and schedules for multiple projects and assignments.

Supervisory Responsibility

This position works under the supervision of the Treasurer/Collector.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the office work environment is quiet to moderately noisy.

Physical Demands

Minimal physical effort is required to perform administrative duties; the employee is frequently required to stand, walk, sit, speak, and hear, and use hands to operate equipment. Vision requirements include the ability to read and analyze documents and to use a computer.

Position Type and Expected Hours of Work

This is a full-time forty (40) hours per week benefit eligible position. Schedule to be determined by Treasurer/Collector.

Travel

Valid driver's license, some local travel required.

Required Education and Experience

1. Five (5) to Seven (7) years of municipal payroll and benefits administration

2. Bachelor’s degree in business administration, finance, or accounting preferred or an equivalent combination of education and experience

Additional Eligibility Qualifications

Knowledge of Harpers Payroll processing required
Understanding Social Security, Medicare, and Benefit Administration
Proficiency in Microsoft Office, Excel, and payroll software programs
Experience in Municipal Payroll Processing

Work Authorization

Provide appropriate documentation to verify your authorization to work in the United States.

AAP/EEO Statement

The Town is committed to providing equal employment opportunities. The Town will not discriminate against employees or applicants for employment on any legally-protected class status, including, but not limited to race, color, religion, sex, sexual orientation as defined by law, national origin, member of uniformed military services, physical or mental disability, age as defined by law, or genetic information.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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Refine Your Search

payroll administrator jobs in ware ma

Payroll/Benefits Administrative Assistant

Payroll & HR Administrator

Central Office Administrative Support Assistant

Supervisor, Clerical and Administrative Support, Planning and Scheduling

Board of Health Administrative Assistant 10 hours per week

First Administrative Assistant

Office Administrator

Project Administrative Assistant

Leave of Absence & HR Service Center Administrator

Administrative Assistant - Webster.

Human Resources / Office Manager

Administrative Assistant II

Administrative Assistant

Field Administrative Assistant

Office Manager

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