Top 31 Front office coordinator Jobs in Washington Pa

Administrative Assistant
Washington & Jefferson College —Washington, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- AD&D insurance
- Disability insurance
Quick Apply
Operations & Member Experience Coordinator
Washington & Jefferson College —Washington, PA
- Full-time
- Mid-level
- Residential
- High school diploma or GED
- AD&D insurance
- Disability insurance
Quick Apply
Oral Surgery Receptionist
Western Pennsylvania and Ohio Valley Oral and Maxillofacial Surgery —Washington, PA
- $18 - $21 an hour
- Full-time
- Bilingual
- Dental office
- Surgery
- Free parking
- Paid training
Quick Apply
Health Unit Coordinator- OR
UPMC —Pittsburgh, PA
- $19.40 - $30.14 an hour
- Full-time
- Computer literacy
- HIPAA
- High school diploma or GED
Medical Receptionist - PCSC
New Directions Mental Health —Pittsburgh, PA
- $18 - $21 an hour
- Full-time
- CPR Certification
- BLS Certification
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
5d
Dental Treatment Plan Coordinator (1+ yrs exp required)
PEARL DENTISTRY —Pittsburgh, PA
- $21 - $25 an hour
- Full-time
- Dental office
- Administrative experience
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Treatment Care Coordinator
South Hills Dental Arts —Pittsburgh, PA
- $22 - $27 an hour
- Full-time
- Dental office
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Front Desk Coordinator
Precision Endodontics —Pittsburgh, PA
- Full-time
- Hybrid work
- Dental office
- High school diploma or GED
- Quality control
- Disability insurance
- Health insurance
Front Office Coordinator
Next Level Spine and Sports Injury Center —Pittsburgh, PA
- $17 an hour
- Part-time
- High school diploma or GED
- Clinic
- In-person
- Disability insurance
Quick Apply
Front Desk Coordinator
Refresh Dental —Pittsburgh, PA
- Full-time
- Dental office
- High school diploma or GED
- Quality control
- Disability insurance
- Health insurance
Patient Coordinator
Aspen Dental —Belle Vernon, PA
- $16 - $22 an hour
- Full-time
- 18 years or older
- Dental office
- High school diploma or GED
- Health insurance
- Dental insurance
Patient Service Coordinator - Part Time
Blue Cloud Pediatric Surgery Centers —Pittsburgh, PA
- Part-time
- Spanish
- Word processing
- English
- Health savings account
- Disability insurance
Quick Apply
Patient Service Coordinator - Full Time
Blue Cloud Pediatric Surgery Centers —Pittsburgh, PA
- Full-time
- Spanish
- Dental office
- Word processing
- Health savings account
- Disability insurance
Quick Apply
Med Spa Receptionist- Coordinator Robinson
Simply Skin Med Spa and Laser Center —Pittsburgh, PA
- From $17 an hour
- Full-time
- Background check
- In-person
- Communication skills
- Employee discount
Quick Apply
13d
Family Care Coordinator
Pediatric Associates —Pittsburgh, PA
- Full-time
- Writing skills
- Pediatrics
- Organizational skills
Rehab Office Coordinator
Jewish Association on Aging —Pittsburgh, PA
- Part-time
- Customer service
- Office
- High school diploma or GED
Quick Apply
Patient Care Coordinator
North Pittsburgh Oral Surgery Assoc. LTD —Pittsburgh, PA
- Dental office
- Surgery
- OSHA
Quick Apply
Patient Care Coordinator (Belle Vernon, PA)
Audibel —Belle Vernon, PA
- $16.29 - $20.70 an hour
- Computer literacy
- HIPAA
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Salon Coordinator
Sport Clips —Washington, PA
- $11 an hour
- Part-time
- Sanitation
- Organizational skills
- Entry level
- Paid training
- Employee discount
8d
Front Office Receptionist - Medical
North Side Christian Health Center —Pittsburgh, PA
- From $17 an hour
- Full-time
- Travel
- Pediatrics
- Typing
- 403(b) matching
- Disability insurance
Quick Apply

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Administrative Assistant

Washington & Jefferson College -
Washington, PA

Quick Apply

Job Details

Full-time

Benefits

AD&D insurance
Disability insurance
Health insurance
Dental insurance
Vision insurance
Life insurance
Retirement plan

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Microsoft Outlook
High school diploma or GED
Microsoft Teams

Full Job Description

Summary

Washington & Jefferson College seeks a highly organized, service-oriented Administrative Assistant to support the daily operations of the Business & Finance division. This position serves as a key operational and administrative resource for the Business Office, providing executive support to the Vice President for Business & Finance while assisting with Accounts Payable, Student Accounts, customer service, records management, and departmental workflow coordination.

The Administrative Assistant serves as a primary point of contact for students, families, faculty, staff, vendors, and external partners and plays a critical role in ensuring efficient day-to-day business office operations.

Duties and Responsibilities

Business Office Operations

Serve as the primary front-office coordinator for the Business & Finance division.
Provide exceptional customer service to students, families, faculty, staff, vendors, and visitors.
Coordinate administrative workflows and support efficient office operations across the division.
Prepare correspondence, reports, presentations, and other administrative documents.
Maintain departmental records, filing systems, and document retention procedures.
Coordinate office supplies, equipment, and purchasing needs.
Assist with departmental communications and operational initiatives.
Support the implementation of process improvements and office efficiency efforts.
Maintain confidentiality when handling sensitive financial, personnel, and student information.

Administrative Support

Manage calendars, appointments, and scheduling for the Vice President for Business & Finance.
Coordinate meetings, conference calls, events, and related logistics.
Assist with travel arrangements, registrations, expense reimbursements, and executive correspondence.
Serve as a liaison between the Business Office and internal and external constituents.

Accounts Payable and Student Accounts Support

Provide administrative support to the Accounts Payable and Student Accounts functions within the Business Office.
Prepare and enter Accounts Payable vouchers, ensuring appropriate supporting documentation and approvals are obtained prior to processing.
Assist with routing invoices, payment requests, and reimbursement documentation through established approval workflows.
Support vendor onboarding activities and maintain vendor records and related documentation.
Maintain organized records related to vendor payments, student accounts, and departmental transactions.
Respond to routine inquiries from students, families, employees, and vendors, directing more complex matters to appropriate staff.
Assist with the preparation and distribution of routine billing, payment, and account-related communications.
Monitor shared departmental email accounts and route inquiries appropriately.
Support registration, billing, and other high-volume operational periods requiring enhanced customer service.
Assist with gathering documentation and maintaining records for audits, compliance reviews, and annual reporting processes.
Support special projects, data entry, mailings, and general administrative activities within the Business Office.

Qualifications

Required Qualifications

High school diploma required; associate degree preferred.
Three or more years of progressively responsible administrative support experience.
Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Excellent organizational, communication, and customer service skills.
Ability to maintain confidentiality and exercise professional judgment.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

Experience in higher education, finance, accounting, business operations, or customer service environments.
Familiarity with ERP systems, financial software, and student information systems.
Experience supporting senior administrators or complex office operations.

Supervisory Duties

This position does not involve supervisory responsibility.

Disclaimer

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position.

Job Description Status

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.

Application Instructions

Apply for this job at https://washjeff.applicantpro.com/jobs/. Please submit a cover letter and resume. It is recommended that all documents be in PDF format and uploaded at one time. Review of applications will begin immediately.

Employee Benefits

Washington & Jefferson College offers a comprehensive benefit package for benefit eligible employees; including health, vision, and dental coverage, group life insurance, AD&D and LTD coverage, retirement plan, generous leave time, and the tuition benefit programs. These benefits add significantly to the employee's total compensation package.

Getting to Know W&J

Washington & Jefferson College is the best of both worlds: a small-town college setting in historic Washington, Pa., with easy access to the bustling business and cultural districts of nearby Pittsburgh, Pa. just 30 miles to the north. Founded in 1781, W&J College is a private, residential liberal arts college that is focused on student success. Our dedicated, experienced professors are passionate about teaching and work closely with our students to ensure that they receive a quality, comprehensive education. For more than 200 years, our alumni have influenced change in business, politics, medicine, and the arts and sciences as CEOs, lawyers, doctors, researchers, writers, teachers, and in many other equally worthy professions.

Celebrating Community

Washington & Jefferson College welcomes people of all backgrounds and beliefs who wish to participate in a diverse educational community. The College strives to be a place where all students, faculty, administrators and employees are able to live, study and work in an atmosphere free from bias and harassment. The College encourages civil debate and lively exchange of ideas in the belief that such exchanges promote understanding that will grow beyond simple tolerance of difference to embracing and celebrating the richness of diversity. Our graduates acquire knowledge and learn skills that help them thrive in a culturally diverse world.

Equal Opportunity Employer

Washington & Jefferson College (W&J) complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, protected veteran status, gender identity, or national origin.

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Refine Your Search

front office coordinator jobs in washington pa

Administrative Assistant

Operations & Member Experience Coordinator

Oral Surgery Receptionist

Health Unit Coordinator- OR

Medical Receptionist - PCSC

Dental Treatment Plan Coordinator (1+ yrs exp required)

Treatment Care Coordinator

Front Desk Coordinator

Front Office Coordinator

Front Desk Coordinator

Patient Coordinator

Patient Service Coordinator - Part Time

Patient Service Coordinator - Full Time

Med Spa Receptionist- Coordinator Robinson

Family Care Coordinator

Rehab Office Coordinator

Patient Care Coordinator

Patient Care Coordinator (Belle Vernon, PA)

Salon Coordinator

Front Office Receptionist - Medical

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