Top 260 Department assistant Jobs in Washington State

Administrative Assistant
City of Bellevue —Bellevue, WA
- $68,845.30 - $94,981.02 a year
- Online Application
- Experience working with individuals with disabilities
- Writing skills
- English
- Commuter assistance
- AD&D insurance
2d
Office Administrative Assistant
Ironwood Studios —Kirkland, WA
- $27 - $30 an hour
- Part-time
- Hybrid work
- Office
- Administrative experience
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant 3
Clark Regional Wastewater District —Vancouver, WA
- $30.31 - $39.63 an hour
- Full-time
- Clean driving record
- Writing skills
- English
- Paid holidays
- Disability insurance
8d
Administrative Assistant - Technology Services Department, Customer Services
Renton School District —Renton, WA
- $33.52 - $36.80 an hour
- Monday to Friday
- Children
- Public school
- Entry level
- Paid holidays
8d
Administrative Assistant (contract)
Microsoft —Redmond, WA
- $27.50 - $31.00 an hour
- Contract
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- AD&D insurance
10d
Administrative Assistant V - Elementary Office Manager
Kent School District —Kent, WA
- $35.95 - $43.46 an hour
- 8 hour shift
- Mid-level
- Public school
- Elementary school
9d
Administrative Assistant - Northwest Art Center
City of Bellevue —Bellevue, WA
- $68,845.30 - $94,981.02 a year
- Online Application
- Microsoft Outlook
- Writing skills
- Research
- Commuter assistance
- AD&D insurance
21h
Administrative Assistant
First Onsite - US —Marysville, WA
- $30 - $38 an hour
- Part-time
- Office
- High school diploma or GED
- 2 years
Quick Apply
Administrative Assistant I - Elementary Basic Office/Crosswalk
Kent School District —Kent, WA
- $26.68 - $33.26 an hour
- Office
- Public school
- Elementary school
11h
Administrative Assistant
Washington Western Probation and Pretrial Services —Seattle, WA
- $45,347 - $81,660 a year
- Mid-level
- Office
- Travel
1d
Design showroom administrative assistant at hard surfaces company
Stonewood Design, Inc. —Kirkland, WA
- $45,000 - $60,000 a year
- Full-time
- Computer literacy
- Basic math
- Analysis skills
Quick Apply
Wellness Department Assistant Manager
Community Food Co-op —Bellingham, WA
- $26.13 - $27.83 an hour
- Weekends as needed
- Microsoft Excel
- Sales
- 5 years
- Health insurance
- Dental insurance
Quick Apply
22h
Customs Administrative Assistant / Customs Clerk (Entry-Level)
Pacific Customs Brokers —Blaine, WA
- $20 an hour
- Weekends as needed
- English
- Office
- Administrative experience
- Profit sharing
- Paid holidays
Quick Apply
Property Administrative Assistant #805
Cal-Am Properties Inc —Enumclaw, WA
- $22 - $23 an hour
- Full-time
- 1 year
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Bilingual Administrative Assistant (Mandarin/English) - AI Trainer
DataAnnotation —Bellevue, WA
- From $25 an hour
- Part-time
- Remote
- Writing skills
- English
- Research
Quick Apply
Office Manager/Administrative Assistant
Greencity Development —Mukilteo, WA
- $23 - $25 an hour
- Full-time
- Background check
- Pass drug screening
- English
- Health insurance
- Dental insurance
Quick Apply
Bilingual Administrative Assistant (Mandarin/English) - AI Trainer
DataAnnotation —Kent, WA
- From $25 an hour
- Part-time
- Remote
- Writing skills
- English
- Research
Quick Apply
Bilingual Administrative Assistant (Mandarin/English) - AI Trainer
DataAnnotation —Kirkland, WA
- From $25 an hour
- Part-time
- Remote
- Writing skills
- English
- Research
Quick Apply
Administrative Legal Assistant
Pursuit Family Law PLLC —Bellevue, WA
- $25 - $30 an hour
- Email
- Hybrid work
- Administrative experience
- US work authorization
- Entry level
- Free parking
- Paid holidays
Quick Apply
10d
Receptionist/Administrative Assistant
Premier Lipedema Clinic/ Body and Laser —Spokane, WA
- $19 - $24 an hour
- 8 hour shift
- Background check
- Microsoft Excel
- Sales
- Paid holidays
- Health insurance
Quick Apply

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Administrative Assistant

City of Bellevue -
Bellevue, WA

Apply Now

Job Details

$68,845.30 - $94,981.02 a year
2 days ago

Benefits

Commuter assistance
AD&D insurance
Disability insurance
On-site gym
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Pension plan
On-the-job training
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Spreadsheets
Writing skills
Copy machines
Employee relationship building
English
Scanning
Windows
Driver's License
Fax machines
Team training
Desktop applications
Productivity software
Faxing

Full Job Description

Come Join the City of Bellevue!

New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Job Summary

Bring Your Administrative Assistant Superpowers to Highland Community Center!

Are you looking for a job where your organizational skills make a real difference in people's lives? Do you love being the friendly face that welcomes everyone into a space full of fun, inclusion, and community? Then Bellevue Parks & Community Services has the perfect opportunity for you!

The City of Bellevue Parks & Community Services (PCS) is looking for an Administrative Assistant Extraordinaire to join our team at Highland Community Center-a vibrant, welcoming space that provides adaptive recreation for youth and adults with intellectual, developmental, and physical disabilities. This role is a mix of customer service, administrative expertise, and technical know-how, helping to ensure our programs, facility rentals, and recreation services are accessible, efficient, and running like a well-oiled machine.

What You'll Be Doing (aka Your Superpowers in Action):

Master of Spreadsheets & Data Tracking: If you love a good spreadsheet, this is your time to shine! You'll maintain and develop multi-layered data tracking systems to ensure everything stays organized and accurate.
Facility Rental Guru: Be the go-to person for customers looking to rent our space. You'll guide them through the process, handle all reservation details in our system, and make sure everything is set up for a smooth event-including scheduling part-time staff to host rentals.
Tech-Savvy Problem Solver: Whether you're a pro with recreation registration software or ready to dive in and learn, you'll ensure that program enrollments and facility bookings are handled efficiently.
Friendly First Point of Contact: When customers walk through the door, you'll be the welcoming face that helps them navigate programs, rentals, and services with ease.
Accessibility & Compliance Champion: Keep our services open and inclusive by making sure we meet ADA and Title VI requirements for registrations, rentals, and communications.
Administrative & Project Support: From presentations to reports, you'll flex your technical skills to keep things running smoothly behind the scenes.

Why You'll Love It Here:

You get to combine organization, tech skills, and customer service in a role that makes a difference.
No boring office job here-every day is different, blending problem-solving, planning, and people skills.
You'll be part of a fun, supportive, and inclusive team that values your expertise and enthusiasm.
The City of Bellevue takes pride in serving a diverse, vibrant community, and you'll play a key role in making sure everyone has access to our programs and spaces.

If you're a spreadsheet-loving, detail-oriented, people-friendly powerhouse who's ready to take on a dynamic role, we want to meet you!

Work Schedule:

Monday – Friday: 8am – 5pm.
One regular evening shift per week: 12 –9pm.
Schedule may change to accommodate staffing coverage needs.

Additional Work Schedule Requirements:

Work at least one (1) evening per quarter for special events.
Work on July 4th on a rotating basis.

Essential Duties and Responsibilities

As an Administrative Assistant at Highland Community Center, you'll take on a dynamic and varied role that blends technical expertise, customer service, and organizational skills.

Data Management & Tracking - Develop, maintain, and manage complex spreadsheets with multiple layers of information, ensuring accurate tracking and reporting of program and facility data. Analyze information to identify trends and ensure compliance with reporting requirements.
Facility Rentals & Scheduling- Serve as the primary contact for rental inquiries, guiding customers through the reservation process, entering all details into the system, and coordinating part-time staff coverage for scheduled rentals. Maintain clear communication to ensure smooth event execution.
Customer Service & Problem-Solving-Be the first point of contact for visitors, responding to inquiries via phone, email, and in-person interactions. Assist customers with program registrations, facility rentals, and general information while troubleshooting issues and ensuring excellent service.
Recreation Program & Software Support- Utilize (or be willing to learn) CivicRec recreation program registration software to manage participant enrollments and facility reservations. Ensure that all program and rental processes comply with city policies, including ADA and Title VII regulations.
Administrative & Technical Support-Prepare reports, documents, and other written materials, ensuring accuracy and compliance with established policies. Track and log key information, monitor project progress, and maintain organized records to support department operations.
Event & Meeting Coordination - Plan and arrange logistics for meetings, presentations, and events by scheduling rooms, organizing materials, and ensuring all details are in place.
Process Management & Compliance -Review incoming requests, determine necessary actions, and ensure proper documentation. Process transactions, verify eligibility and compliance, and approve exceptions within the assigned scope of authority.
General Office Responsibilities-Manage inventory of office supplies, process paperwork, schedule appointments, take meeting minutes, and assist with routine administrative tasks to support smooth day-to-day operations.

This role requires strong technical skills, exceptional attention to detail, and a high level of customer service. Responsibilities include purchasing and transporting supplies, coordinating service appointments for city vans, and, when needed, providing transportation for program participants. The position includes one evening shift per week, requires working the 4th of July on a rotating schedule, and involves frequent communication with customers, coworkers, and external partners.

Supervision Received and Exercised:

This position is supervised by the Community Services Supervisor at Highland Community Center.
Uses judgment and initiative in selecting the most effective work methods/tools and determining a proper course of action or how best to produce a desired outcome/result.
Answers to problems may not always be readily available or apparent, requiring research out precedent or historical practice. Where work is accomplished through PC operation, projects involve the application of advanced program functionality requiring in-depth understanding of technical capabilities and practical methodologies.
Opportunity to exercise independent judgment in decision-making within the context of existing policies, procedures, and precedents. Decisions are made between a range of choices, but situations are typically recurring or similar. Decisions involving the interpretation of unclear guidelines or major departure from existing standards or procedures are discussed with the supervisor before action is taken.

Qualifications

Knowledge, Skills, Abilities and Competencies

An ability to operate a PC and printer; application software:
Windows, Microsoft Office, Excel, Word, PowerPoint, CivicRec registration software, other software solutions; and a multifunction copy/scan/print/fax machine.
Knowledge of general office practices, operation of standard office equipment including PC/printer and software applications as required by specific job duties, business English and grammar sufficient to write and edit business materials, and sources and availability of information relevant to department.
Understands and applies oral and written instructions to produce a desired result.
Identifies and articulates non-compliance with standards and procedures.
Communicates effectively (both orally and in writing).
Delivers on-the-job training to lower-level employees as needed.
Demonstrates keyboarding proficiency as required by specific job duties.
Demonstrates acceptable proficiency in the use of specific software applications as required by specific job duties.
Keeps abreast of changes in policies, programs, procedures, standards and regulations applicable to the work unit.
Establishes and maintains effective working relationships as required by specific job duties.
Ability to manage large volumes of work with shifting priorities

Education, Experience, and Other Requirements

High school diploma or equivalent and four years of progressively responsible related work experience.
Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
Must possess or be able to obtain a valid Washington State driver's license by date of hire.

Supplemental Information

Physical Demands

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms.
Vision abilities required by this job include close vision and the ability to adjust focus.
The employee may be required to push, pull, lift, and/or carry up to 40 pounds.
The noise level in the work environment is usually moderate to moderately noisy
Work involves setting up, take down and decorating for large special events
Work involves assisting those with mobility needs such as pushing people in wheelchairs.

HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.

Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description.
Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references.

CONDITIONS OF EMPLOYMENT

All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
All positions require the completion of references checks, including at least one prior supervisor.
Some positions may require completion of a criminal background check prior to start employment
Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications.

At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, Innovation, and Diversity, Equity & Inclusion. You'll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exciting place to work, live, and explore.

Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or [email protected]. If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.

** Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.**

Apply Now

Refine Your Search

department assistant jobs in washington state

Administrative Assistant

Office Administrative Assistant

Administrative Assistant 3

Administrative Assistant - Technology Services Department, Customer Services

Administrative Assistant (contract)

Administrative Assistant V - Elementary Office Manager

Administrative Assistant - Northwest Art Center

Administrative Assistant

Administrative Assistant I - Elementary Basic Office/Crosswalk

Administrative Assistant

Design showroom administrative assistant at hard surfaces company

Wellness Department Assistant Manager

Customs Administrative Assistant / Customs Clerk (Entry-Level)

Property Administrative Assistant #805

Bilingual Administrative Assistant (Mandarin/English) - AI Trainer

Office Manager/Administrative Assistant

Bilingual Administrative Assistant (Mandarin/English) - AI Trainer

Bilingual Administrative Assistant (Mandarin/English) - AI Trainer

Administrative Legal Assistant

Receptionist/Administrative Assistant

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