Top 4015 Federal assistant Jobs in Washington State

Contracting Assistant
Miles Resources, LLC —Puyallup, WA
- $28 - $34 an hour
- Full-time
- ERP systems
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Personal Assistant
Ninth Circuit Court of Appeals —Seattle, WA
- $45,785 - $81,648 a year
- Entry level
12d
Executive Assistant
Seattle Housing Authority —Seattle, WA
- $35.31 - $49.43 an hour
- Full-time
- Research
- Mid-level
- Office
- Passenger ride along program
- AD&D insurance
6d
Library Assistant - Elementary
Federal Way Public Schools —Federal Way, WA
- Full-time
- Microsoft Word
- School experience
- Computer literacy
- Health insurance
- Dental insurance
10d
Assistant Property Manager
Seattle Housing Authority —Seattle, WA
- $32.29 - $43.59 an hour
- Part-time
- High school diploma or GED
- Driver's License
- Children
- Passenger ride along program
- AD&D insurance
Executive Assistant
Blue Origin —Seattle, WA
- $41.15 - $57.60 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
Administrative Assistant, Runner Experience (REx)
Brooks Sports, Inc —Seattle, WA
- $31.47 - $47.20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health savings account
- AD&D insurance
13d
Executive Assistant II
Blue Origin —Seattle, WA
- $41.15 - $57.60 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
4d
Office Assistant
Kitsap Public Utility District #1 —Poulsbo, WA
- $28.29 - $33.24 an hour
- Full-time
- Background check
- Microsoft Outlook
- Inventory management
- Paid holidays
- Disability insurance
Quick Apply
BUS DISPATCH ASSISTANT (NON-CDL)
Highline Public Schools —Seattle, WA
- $39.24 - $42.47 an hour
- Office
- Neurology
- Entry level
10d
Remote Medical Support Assistant (Remote Medical Receptionist)
Ansible Government Solutions —Seattle, WA
- Full-time
- Remote
- Computer literacy
- English
- High school diploma or GED
Quick Apply
Executive Assistant
PEMCO —Seattle, WA
- $64,282 - $121,398 a year
- Full-time
- Microsoft Outlook
- Customer service
- Word processing
- Paid jury duty
- AD&D insurance
Assistant Property Manager
Cushman & Wakefield —Bellevue, WA
- $33.55 - $39.47 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health savings account
- Disability insurance
Quick Apply
Property Assistant
Seattle Housing Authority —Seattle, WA
- $28.68 an hour
- Full-time
- Children
- Apartments
- Cleaning
- Passenger ride along program
- AD&D insurance
Grants Assistant (LTD)
Port of Tacoma —Tacoma, WA
- $69,540 - $107,796 a year
- Full-time
- Mid-level
- Office
- US work authorization
Associate Research Assistant - Tumor Institute
Swedish Health Services —Seattle, WA
- $21.30 - $30.31 an hour
- Full-time
- Hybrid work
- Hospital
- Customer service
- Fair chance
- Paid parental leave
- Paid holidays
10d
Research Coordinator I
EvergreenHealth —Kirkland, WA
- $31.79 - $50.85 an hour
- Full-time
- Patient monitoring
- BLS Certification
- Databases
- Free parking
- Commuter assistance
Quick Apply
Administrative Assistant 3 - 7/22/26
AZAD Technology Partners —Vancouver, WA
- $31.22 - $36.09 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
4d
Administrative Assistant 3
AZAD Technology Partners —Vancouver, WA
- $31.22 - $36.09 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant - Johnson Barrow
Ambient Enterprises —Seattle, WA
- $80,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Disability insurance
Quick Apply

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Contracting Assistant

Miles Resources, LLC
Puyallup, WA

Quick Apply

Job Details

Full-time
$28 - $34 an hour
5 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Accounting experience within construction industry
Project reporting
Version control
Accounting systems
Contract documentation review
Bluebeam Revu
Contract review
Coordinating with subcontractors on construction projects
Phone communication
Construction contract administration
Spreadsheets
ERP systems
Contract performance monitoring
Scanning
Metrics Reporting
Mid-level
Change management
Data integrity and documentation
Digitization
Contractual compliance checks
Construction industry experience
Compliance documentation
Data reporting support
Construction document control
Organizational skills
Construction administrative experience
Productivity software
Project contract management
Data accuracy checks
Local ordinances

Full Job Description

Going the Extra Mile since 2009

Miles Resources has been a trusted name in the industry for over 16 years, and we are seeking safety-focused and customer-oriented Contracting Assistant to join our team in Western Washington. If you are an experienced Contracting Assistant and looking for a stable, rewarding career with a company that values safety, professionalism and teamwork, this is the opportunity for you!

What You’ll Do:

· Hours: 7AM – 330PM (start – end time is flexible with prior management approval)

· The Contracting Assistant provides essential, day-to-day operational and administrative support to the Contracts & Administration team.

· As the department undergoes a strategic restructuring, this position will play a vital role in assisting with the implementation, organization, and refinement of both existing and new administrative workflows.

· Serving as a central support resource, the role focuses heavily on document processing, compliance tracking, data entry, managing contract documentation from inception to closeout & contract lifecycle management.

· The Contracting Assistant collaborates directly with the Contract Administration Manager, Project Administrators, Project Managers, and Estimators.

DOCUMENT CONTROL & CONTRACT ROUTING

· Assist with coordinating the administrative flow of incoming and outgoing prime contracts, subcontracts, joint-venture agreements, and master agreements to ensure a smooth workflow and contract lifecycle

· Scan, log, and file agreements into appropriate digital folders, maintaining an organized folder structure and strict file version control

· Assist in tracking and communicating contract status updates with appropriate internal staff, such as, Project Managers

· Assist with the initial review of contracts, verifying customer status and gathering appropriate administrative documentation for new clients

· Assist with the completion of Project Workbooks by inputting all applicable information and tracking key dates

· Audit document files to verify that all necessary initials, notary stamps, and corporate signatures are fully present and accounted for.

TRACKING & COMPLIANCE ASSISTANCE

· Assist with monitoring of subcontractor compliance metrics following up daily via email or phone to collect outstanding Certificates of Insurance (COIs), W-9 forms, Statement of Intents (SOIs), business licenses, etc.

· Assist with data entry and administrative verification of weekly Certified Payroll reports from lower-tier subcontractors using, L&I Contractor Portal, LCPtracker or, other systems; as needed.

· Help assemble documentation logs for Washington State L&I Intent and Affidavit filings to support clean project start-up & closeouts.

· Log and track subcontractor progress toward mandatory project-specific targets, including Apprentice Utilization and DBE/MWBE participation percentages.

PRECONSTRUCTION & BID ADMINISTRATION SUPPORT

· Create and maintain various Excel tracking sheets.

· Assist in drafting, formatting, and updating company-wide forms and templates.

· Provide cross-functional administrative assistance to the Contracting, Project Management, and Estimating teams.

· Assist with prequalification’s and annual reporting.

· Perform other administrative duties as assigned to support evolving department needs.

What we are looking for

· The ideal candidate is a highly organized and exceptionally detail-oriented professional who is eager to support private commercial construction and development, as well as heavy civil construction. This individual must possess a strong desire to learn industry-specific administration and master complex public works regulations, including WSDOT, local city ordinances, and federal agency guidelines.

· Understanding of requirements for Certified Payroll, Certificates of Insurance (COIs), W-9s, and Washington L&I Intent and Affidavit processes.

· High-level proficiency in managing strict file version control, contract routing, and auditing documents.

· Skilled in advanced Microsoft Excel tracking and specialized platforms like LCPtracker and the L&I Contractor Portal.

· Ability to catch administrative gaps, missing data, or compliance discrepancies with high accuracy.

· Ability to remain resilient and positive while helping implement and refine new workflows during organizational change.

· Experience with construction accounting and ERP systems (e.g., Viewpoint, Apex, or similar platforms), Bluebeam, Adobe, alongside advanced Microsoft office skills.

· Exceptional organizational skills and a proven track record of maintaining strict attention to detail in document control or auditing.

· Excellent written and verbal communication skills, with the ability to maintain professional, consistent follow-up with subcontractors and internal teams.

· Strong ability to prioritize high-volume tasks, meet strict project deadlines, and work independently in a fast-paced environment.

· Proactive problem-solving abilities and a customer-service mindset, with the flexibility to adapt to evolving workflows and departmental changes.

What we offer

· Wage range: $28.00 - $34.00 (DOE)

· We have an excellent benefits package including medical, dental, vision, paid time off and retirement plan.

Pay: $28.00 - $34.00 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

federal assistant jobs in washington state

Contracting Assistant

Personal Assistant

Executive Assistant

Library Assistant - Elementary

Assistant Property Manager

Executive Assistant

Administrative Assistant, Runner Experience (REx)

Executive Assistant II

Office Assistant

BUS DISPATCH ASSISTANT (NON-CDL)

Remote Medical Support Assistant (Remote Medical Receptionist)

Executive Assistant

Assistant Property Manager

Property Assistant

Grants Assistant (LTD)

Associate Research Assistant - Tumor Institute

Research Coordinator I

Administrative Assistant 3 - 7/22/26

Administrative Assistant 3

Executive Assistant - Johnson Barrow

I want to receive the latest job alert for federal assistant in washington state

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