JOB
Student Involvement Specialist
Job ID: 14578
Location: Bellevue College
Full/Part Time: Full Time
Regular/Temporary: Regular
Position Summary
Reporting to the Director of Student Engagement as part of the Student Engagement team, the Student Involvement Specialist administers, oversees, and directs all program activities for student organizations and is the co-supervisor of the Campus Activities Board (CAB). The Student Involvement Specialist performs a wide range of complex duties and responsibilities in the management of student activities; exercises independent judgement; creates and manages processes and protocols for student organizations to promote learning, student engagement, community building, socially responsible leadership and diversity. The Student Involvement Specialist is also responsible for managing risk for student organization activities, advising, administering, and training student organizations and their advisors; and developing policies and procedures that support student organizations and the student leadership experience. Additionally, this position will play an integral role on the Student Engagement team, supporting and planning events, and promoting the departmental vision and mission while developing and contributing the departmental goals. The schedule for this position requires evening and weekend hours throughout the year due to the nature and timing of student-led events and activities. The position is expected to work primarily on-campus to meet student and operational needs but there is some flexibility to work some remote days as approved by supervisor.
Pay, Benefits & Work Schedule
Position Salary Range: $59,724/year - $80,436/year
The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Individuals newly hired to Classified position are placed in a salary range based on the WPEA Collective Bargaining Agreement.
We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous https://www.bellevuecollege.edu/hr/benefits/ is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.
The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).
About The College
Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.
We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our https://www.bellevuecollege.edu/about-us/future-vision/vision-values-mission/, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.
For more information, visit https://www.bellevuecollege.edu/facts/.
About the Department
The Bellevue College Office of Student Engagement is committed to enriching student life by providing engagement and leadership opportunities that empower students to find their passion, build community and grow to be better world citizens who contribute to a vibrant and diverse campus culture. Student Engagement advises student organizations and students seeking involvement with campus engagement opportunities and works with Associated Student Government in the process of Chartering Student Organizations. Student Engagement staff support and inspire purposeful involvement with a student development centered approach, and a commitment to foster student success academically, personally and professionally. We oversee The Watchdog student newspaper, manages Campus Activities Board, provides community involvement, training and leadership opportunities for students and carries out quarterly signature events like Welcome Week and BC Bulldog Days. Student Engagement attends to the proper usage of S&A funds and supports other collaborating departments by advising student organizations on the required timelines and policies related to different types of requests.
Essential Functions
Administration
Develop and implement student organization training materials and workshops for student leaders, involved students and student organization advisors throughout the academic year.- Oversee Student Engagement efforts to follow best practices with regard to Chartered Student Organizations and policies that outline the chartering and management of student organizations.
- Prepare budget requests, provide advice and information related to financial status and problem areas to higher-level administrative staff; create yearly CAB and other student engagement budgets for submission to the Service and Activities (S&A) Committee.
- Consult regularly with Budget Manager to confirm balances of Charted Student Orgs and Campus Activity Board budgets to assist student workers and club officers in learning quarterly budget management and expense tracking.
- Review submitted Chartered Student Organizations Project Proposals and follow up quickly on additional needs and/or project approvals.
- Set and monitor requirements for student organizations, and keep records of organizations' constitutions, chartering and events to ensure compliance and continuity.
- Create, review, communicate and enforce student organization protocols and guidelines.
- Support students in process of submitting Charters and review each charter for proper completion before determining if it is eligible to be progressed to Associated Student Government for review.
- Ensure student organization information (officers, advisors, training completion rates, activities, fundraising, etc.) is tracked, accurate and up to date.
- Oversee and work with professional staff and Director of Student Engagement, ensure student organization online forms, web pages, training tools, and flyers/posters are up to date and utilized
- Develop, implement, monitor, and analyze CAB and student organization data reporting systems; analyze CAB work; prepare and present reports to track student involvement.
- With the Director of Student Engagement, conduct analysis of involvement data and interpret that data to develop or adjust strategic initiatives to support student organizations.
- Commit to learning and help in building the new co-curricular CRM (Involve by Modern Campus) or other system being implemented in Student Engagement
- Regularly review charters, requests and other submissions in the Involve system and assist students in learning system and navigating how to submit requests
- Assist with identifying and addressing risk management issues for student organizations; ensure the waivers are completed and administered correctly.
- Provide oversight of fundraisers for student organizations to include proper protocols required from the Department of Health (food handling protocols and permits) and finance protocols (documentation, cash handling, startup fund use and reconciling after the event.)
- Prepare comprehensive plans, summaries, recommendations, progress or special reports as directed.
Supervision/Mentoring/Advising
Supervise and mentor Chartered Student Organizations and co-advise Campus Activity Board students in the planning, promotion, implementation of all campus events to include occasional evenings and weekends.- Develop and implement ongoing training and professional development for Chartered Student Organizations.
- Serve as the administrator for CAB social media platforms; co-advise CAB students on social media practice and etiquette.
- Advise, mentor and support student leaders on an individual and group basis. Work with students to set short and long-term goals.
- Advise and communicate with student organization leaders and advisors of student organizations on a variety of topics such as programming, budget management, fundraising and recruitment.
- Advise student organization leaders and student organization advisors and consult with the college's Risk Committee to ensure that all approved activities are well-planned, meet College policies and guidelines and avoid undue risk.
- Advise student organization(s) as requested and approved by Director of Student Engagement.
Event Planning/Management
Meet with Student Engagement Team and other campus partners to develop regular programming as approved within budget(s) and as approved by Director.- As part of the Student Engagement team, plan, manage and assess departmental events and initiatives.
- Serve as the lead staff member on planning and evaluation of key Student Engagement signature events.
- Support other staff on projects and events when not the lead staff member.
- Perform other duties as assigned.
Minimum Qualifications
Bachelor's degree or equivalent combination of education and experience. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis- At least two (2) years of experience in advising students and organizations.
- At least one (1) year experience working as a member of an event planning/event management team and collaborating with others at varying levels.
- Working knowledge of Microsoft Office, computer spreadsheet, word processing, and database (e.g. Word, Excel, Outlook, Access, PowerPoint, Publisher).
- Self-motivated, ability to work independently, and an ability to work well in a team and demonstrate initiative and cooperation with others.
- Demonstrated ability to manage complex situations with an ability to effectively manage deadlines.
- Possess a strong commitment to student development in higher education at a community college.
- Ability to learn technology solutions and technical skills.
- Effective organizational and communication skills including an ability to oversee a wide variety of activities, to define problems, to propose and implement effective solutions, while being able to set and readjust often competing priorities.
- Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment.
Special Requirements/Conditions of Employment
First Aid/CPR and AED certification- Available to work nights and weekends with a highly flexible schedule
Preferred Qualifications
Experience supervising students.- Experience working in college or university student activities office.
Conditions of Employment
Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.
Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
Sexual Misconduct and Background Check:
Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080.
Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.
Reference Check:
Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.
Other Information
This position is NOT eligible for relocation allowance.- This position is NOT eligible for sponsorship for employment-based visa.
How To Apply
Applications received by 03/05/2025 will be given full consideration. Applications received after that date may be considered until the position is filled.
All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review https://www.bellevuecollege.edu/jobs/applying-for-jobs-tips/ before applying. Current Bellevue College employees should apply the position through Employee Self Service.
Required application materials:
Attach a Cover Letter (min 1 pg., max 2 pgs.)- Attach a Resume
- Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Please describe your experience working with people of diverse social identifies (race, gender, gender identity, sexual orientation, class, ability status, etc.) and/or engaged in conversations about equity. Please also provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity, equity, and inclusion.
- Complete the Job Questionnaires if applicable
Contact:
If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at mailto:[email protected].
EEO Statement
Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at https://www.bellevuecollege.edu/policies/. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126.
Applicants with disabilities who require assistance with the recruitment process may contact mailto:[email protected].
To apply, visit https://apptrkr.com/6092653
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