Top 147 Senior administrative coordinator Jobs in Washington State

Payroll Manager
Arctic Storm Management Group, LLC —Seattle, WA
- $115,000 - $130,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Office
- Paid holidays
- Health insurance
Quick Apply
3d
RN Home Health
EvergreenHealth —Auburn, WA
- $48.21 - $87.11 an hour
- Full-time
- Nursing
- Psychiatry
- RN License
- Free parking
- Continuing education credits
Quick Apply
HR Coordinator
Confidential —Fife, WA
- $22 - $30 an hour
- Overtime
- Bilingual
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
10d
Grants & Contracts Administrator
SEIU 1199NW Training Fund —Renton, WA
- $27.58 - $37.94 an hour
- Weekends as needed
- Hybrid work
- Bilingual
- Background check
- HIPAA
- Paid holidays
- Disability insurance
Quick Apply
10d
Project Coordinator
The Rush Companies —Gig Harbor, WA
- $63,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Health savings account
- AD&D insurance
Quick Apply
COUNSELOR AIDE
15333 Vashon Hwy SW —Vashon, WA
- $20 - $26 an hour
- Weekends as needed
- Patient monitoring
- Residential
- High school diploma or GED
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Planner Coordinator (I, II or Sr)
Chelan County Public Utility District —Wenatchee, WA
- $80,560 - $142,100 a year
- Full-time
- Mechanic experience
- Heavy equipment operation
- Computer literacy
- AD&D insurance
- Health insurance
Safety Coordinator
Washington Fruit Administrative Services II —Royal City, WA
- $65,000 - $105,000 a year
- Full-time
- Spanish
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Coordinator Reception/Lunar Permanence
Blue Origin —Seattle, WA
- $33.85 - $47.39 an hour
- Full-time
- Background check
- DOT physical examination
- Office
- Paid parental leave
- Paid holidays
Principal Administrative Coordinator
Pacific Northwest National Laboratory —Richland, WA
- $34.57 - $50.10 an hour
- Full-time
- Pass drug screening
- Office
- 3 years
- Health savings account
- Paid holidays
2d
Senior Clinical Administrative Coordinator
Optum —Seattle, WA
- $20 - $36 an hour
- Full-time
- OSHA
- Sales
- Computer literacy
- AD&D insurance
- Employee stock purchase plan
10d
Special Services Program Coordinator (10022)
Evergreen Public Schools —Vancouver, WA
- $154,228 a year
- Full-time
- 6 years
- Mid-level
- Continuous improvement
- Health savings account
- AD&D insurance
2d
Administrative Coordinator
Washington STEM —Seattle, WA
- $60,408 - $78,530 a year
- Email
- Hybrid work
- Background check
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
6d
Operations Administrator
Fred Hutchinson Cancer Center —Seattle, WA
- $80,172 - $109,470 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Paid holidays
4d
Senior Executive Assistant
Coupang —Bothell, WA
- $89,000 - $153,000 a year
- Overtime
- Google Workspace
- 5 years
- Bachelor of Science
- Commuter assistance
- Paid parental leave
Quick Apply
6d
Vice Provost for Enrollment Management
Western Washington University —Bellingham, WA
- $191,035 - $219,691 a year
- Email
- Background check
- Master's degree
- University
10d
Involuntary Commitment Coordinator
King County —Seattle, WA
- $139,552.19 - $176,890.48 a year
- Multiple hires
- 5 years
- Office
- Master's degree
Court Program Assistant
State of Washington Administrative Office of the Courts —Olympia, WA
- $64,512 - $84,528 a year
- Overtime
- Microsoft Word
- Background check
- Microsoft Excel
- Continuing education credits
5d
Certificated Personnel Specialist (10004)
Evergreen Public Schools —Vancouver, WA
- $38.30 - $45.02 an hour
- 8 hour shift
- Writing skills
- Basic math
- Research
- Health savings account
- AD&D insurance
Program Coordinator, Data Philanthropy
Fred Hutchinson Cancer Center —Seattle, WA
- $31.26 - $44.51 an hour
- Weekends as needed
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
- Paid parental leave
- Paid holidays

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Payroll Manager

Arctic Storm Management Group, LLC
Seattle, WA

Quick Apply

Job Details

Full-time
$115,000 - $130,000 a year
3 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Affordable Care Act (ACA)
Benefits administration
Confidential information handling
Microsoft Excel
Payroll tax processing
Team leadership
Employment law
HR legal compliance
State tax
HR compliance
Forecasting
Regulatory compliance analysis
Certified Payroll Professional
Process management
Data analysis software
Local tax
Financial compliance

Full Job Description

About Arctic Storm

Arctic Storm owns and operates catcher-processor vessels: factory ships that catch, process, and freeze Wild Alaska Pollock and Pacific Whiting at sea. We fish the Bering Sea and the Pacific Coast, working one of the largest wild fisheries on earth and some of its most demanding waters. Our product reaches markets worldwide.

A privately held Seattle company, Arctic Storm has worked these waters for decades and is part of the city's long history at the heart of the North Pacific fishing industry. Arctic Storm Management Group is the finance and administrative arm behind the operation.

The Role

The Payroll Manager runs payroll for the Arctic Storm group of companies. The role owns the entire payroll process for office employees and vessel crew: processing, tax compliance, benefits administration, external reporting, and analysis across multiple entities.

This is not ordinary payroll. Pay moves with the operation, not the calendar. A trip ends, a season closes, a vessel goes into the yard, and each one starts its own clock. Getting it right matters to the crew who do the work. It is a hands-on role with real ownership. The Payroll Manager leads the Payroll Coordinator, partners closely with Human Resources and Finance, and works directly with senior management.

Responsibilities

Payroll operations. Own end-to-end payroll across all entities, including policies, procedures, calendars, and controls, and supervise the accurate and timely payment of office employees and vessel crew with the support of the Payroll Coordinator.

Crew payroll and settlements. Calculate and process crew payrolls and settlements across trips, fishing seasons, and shipyard periods, ensuring compliance with employment contracts and applicable labor laws.

Tax compliance. Ensure accurate withholding, remittance, and filing of federal, state, and local payroll taxes; prepare W-2s and other year-end filings; respond to garnishment orders and verifications of employment; and keep the company current as regulations change.

Benefits administration. Administer 401(k) eligibility, contributions, and withdrawal requests; support the 401(k) Committee; reconcile year-end census data for 401(k) and ACA reporting; and partner with Human Resources on health insurance enrollment, changes, and employee questions.

External reporting and audits. Prepare and submit required payroll reporting, including Bureau of Labor Statistics filings, and provide payroll data and analysis for USL&H, NOAA, and other regulatory and industry audits, as well as the annual 401(k) plan audit.

Analysis and reporting. Analyze payroll data to identify trends and anomalies, prepare payroll cost analysis, forecasts, and ad hoc reporting for senior management, and provide accurate payroll data for budgeting and financial planning.

Team, vendors, and systems. Lead and develop the Payroll Coordinator, manage payroll software providers and related vendors, and continuously improve payroll processes through automation and best practices.

Qualifications

Required

Five or more years of progressive payroll experience, including two or more years managing or leading a payroll function.

Strong working knowledge of federal, state, and local payroll tax and wage and hour compliance, including year-end reporting.

Experience running payroll in a multi-entity or multi-state environment.

Advanced Excel skills and comfort working with large payroll data sets.

High integrity and discretion with confidential information, and a calm, dependable approach to recurring deadlines.

A clear communicator who works well with employees, crew, and senior leadership alike.

Preferred

Certified Payroll Professional (CPP) or similar designation.

Experience with maritime, fishing, seafood processing, or other seasonal or incentive-based payroll such as crew shares, piece rates, or commissions.

Benefits administration experience, including 401(k) plans and ACA reporting.

Experience with PDS Vista or a comparable integrated payroll and HRIS platform.

Experience supporting payroll-related audits, such as 401(k), workers' compensation, or regulatory audits.

Location and Work Arrangement

Based in Seattle, Washington. This is an on-site role, and we provide a transportation benefit that can be used for public transit or a monthly parking pass at a nearby garage.

Compensation and Benefits

This is a full-time, exempt position. Base salary range: $115,000 to $130,000 per year, plus participation in the company's annual incentive plan. Benefits include medical, dental, and vision insurance, a 401(k) with company match, paid time off and holidays, and salary continuation support for parental and other extended leave.

Equal Opportunity Employer

Arctic Storm Management Group is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Pay: $115,000.00 - $130,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

senior administrative coordinator jobs in washington state

Payroll Manager

RN Home Health

HR Coordinator

Grants & Contracts Administrator

Project Coordinator

COUNSELOR AIDE

Planner Coordinator (I, II or Sr)

Safety Coordinator

Administrative Coordinator Reception/Lunar Permanence

Principal Administrative Coordinator

Senior Clinical Administrative Coordinator

Special Services Program Coordinator (10022)

Administrative Coordinator

Operations Administrator

Senior Executive Assistant

Vice Provost for Enrollment Management

Involuntary Commitment Coordinator

Court Program Assistant

Certificated Personnel Specialist (10004)

Program Coordinator, Data Philanthropy

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