Top 11 Administrative office receptionist Jobs in Waterville Me

Administrative Assistant
Thomas College —Waterville, ME
- Full-time
- Microsoft Word
- Microsoft Outlook
- Research
- 403(b) matching
- Paid holidays
10d
Administrative Office Receptionist
Maine Whitewater —East Vassalboro, ME
- Sales
- Office
- Human resources
Veterinary Receptionist/Customer Service Rep Full-Time
Kennebec Veterinary Services, Inc. —Oakland, ME
- $15.75 - $16.50 an hour
- Full-time
- Private practice
- Customer service
- Windows
- Health insurance
- Paid time off
Quick Apply
Medical Receptionist / Patient Services Representative
Be Well My Friend LLC —Augusta, ME
- Full-time
- HIPAA
- Administrative experience
- High school diploma or GED
Medical Administrative Assistant
GENE CHENG MD —Augusta, ME
- $19.50 - $20.00 an hour
- Part-time
- Microsoft Outlook
- Clinic
- Organizational skills
- Paid time off
Quick Apply
4h
Customer Rep Assistant II - Anticipated Vacancy
State of Maine —Augusta, ME
- $15.10 - $20.71 an hour
- Online Application
- Office
- Administrative experience
- Front desk
- Paid holidays
- Health insurance
11d
Medical Receptionist - Urgent Care
ConvenientMD —Augusta, ME
- Part-time
- Urgent Care
- HIPAA
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
12d
Building Receptionist
Kennebec Valley Community Action Program —Augusta, ME
- $16.05 - $17.66 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Medical Assistant
GENE CHENG MD —Augusta, ME
- From $20 an hour
- Overtime
- Private practice
- Medical office experience
- HIPAA
Quick Apply
Remote Therapist (LCSW, LMHC, LMFT) - NY License Required
Comprehensive Counseling LCSW —United States
- $40 - $65 an hour
- Contract
- Remote
- Bilingual
- LMFT
- Licensed Clinical Social Worker
Quick Apply

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Executive Assistant
Robert Half —Oakland, ME
Support communications and outreach efforts by assisting with social media content coordination and promotional activity.
$17,680 - $22,880 a year
Quick Apply
13d
Part-Time Personal Assistant
No Company Name —Damariscotta-Newcastle, ME
Read, organize, and help respond to emails and other correspondence. Assist with the organization and oversight of home systems and routine household needs.
From $45 an hour
Quick Apply
5d

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Dental Front Desk Receptionist
Heritage Dental Hilliard —Hilliard, OH
Collaborate with front desk and clinical staff to streamline office operations and enhance patient satisfaction. Dental receptionist: 3 years (Required).
From $30 an hour
Quick Apply
Customer Service Representative
RoadOne IntermodaLogistics —Columbus, OH
Support front desk operations by greeting visitors, managing phone etiquette, and directing calls appropriately.
$40,000 - $48,000 a year
Quick Apply

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Administrative Assistant

Thomas College -
Waterville, ME

Apply Now

Job Details

Full-time
10 days ago

Benefits

403(b) matching
Paid holidays
Disability insurance
Health insurance
On-site gym
Dental insurance
Gym membership
Life insurance
Paid sick time

Qualifications

Microsoft Word
Microsoft Outlook
Spreadsheets
Typing

Full Job Description

Thomas College, located in beautiful Waterville, Maine, is defining what it means to be the College of the Future. With a strong commitment to innovation, career readiness, and community partnerships, Thomas College is consistently ranked by U.S. News & World Report as one of Maine’s top colleges for social mobility. Our distinctive Guaranteed Job Program™, accelerated undergraduate degrees, and flexible graduate programs empower students to advance faster in business, entrepreneurship, education, technology, applied STEM, and arts & science fields. At Thomas, belonging isn’t a buzzword; it’s a promise. We create a supportive, welcoming environment where every student is seen, valued, and prepared to thrive in a rapidly changing world. For more information visit Thomas.edu.

The Administrative Assistant position will provide support to Financial Affairs, Accounting and Human Resources by assisting in the day-to-day operations of the office and serving as the office receptionist. Additionally, the position is solely accountable for the processing and maintaining of timely and accurate accounts payable and all pertinent accounting records consistent with College policy and generally accepted accounting principles (GAAP).

This is a full-time, non-exempt, hourly position.

The chosen candidate will serve as office receptionist. Run various reports and maintain various spreadsheets. Assist with special projects. Prepare Funds Requests/PO requests. Filing (both electronic and hard copy) and ensuring that employee personnel files are accurate and complete. Mail sorting/distributing. Process student refund checks weekly.

Process Accounts Payable

Provide support and assist in integration of new Accounts Payable system
Monitor new Accounts Payable system
Promptly research (both internally and externally) all discrepancies with vendor payments to ensure compliance to both college policies and GAAP.
Manage monthly reconciliations
Manage office supply system.
Manage vendor purchase orders.
Manage disbursement of petty cash funds.

Most of the time spent performing the functions of the position are done at a computer workstation. Must be able to sit at a workstation and key for up to 7.5 hours a day 5 days a week.

Must have intermediate computer skills in Word, Excel, and Outlook. Basic knowledge of accounting. Ability to work in a fast-paced environment and ability to multi-task effectively. Good interpersonal and communication skills; ability to work effectively with faculty, staff, job applicants, and vendors. Ability to work independently as well as part of a team.

Associates Degree in Accounting or a closely related field or 2 – 4 years experience with computerized accounts payable systems. Office administration experience preferred. Knowledge of Intuit Enterprise Solutions (IES) and/or third party payment platforms preferred.

Thomas offers a competitive benefits package to include:

Medical insurance, dental insurance, life insurance, disability insurance, 6% 403(b) matching plan, paid vacation, paid sick leave, thirteen paid holidays, on-site gym, meal discounts and free tuition for employees, spouse and dependent children.

Interested applicants should submit a cover letter, resume and names of three professional references. Please include an email address on your application materials.

Thomas College is an equal opportunity employer.
Thomas College's mission is to prepare students for success in their personal and professional lives, and for leadership and service in their communities.

Apply Now

Refine Your Search

administrative office receptionist jobs in waterville me

Administrative Assistant

Administrative Office Receptionist

Veterinary Receptionist/Customer Service Rep Full-Time

Medical Receptionist / Patient Services Representative

Medical Administrative Assistant

Customer Rep Assistant II - Anticipated Vacancy

Medical Receptionist - Urgent Care

Building Receptionist

Medical Assistant

Remote Therapist (LCSW, LMHC, LMFT) - NY License Required

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