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Senior Administrative Assistant

Naval Nuclear Laboratory -
Niskayuna, NY

Apply Now

Job Details

$52,300 - $78,500 a year
14 hours ago

Benefits

Wellness program
Paid parental leave
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Parental leave
Employee assistance program
Vision insurance
Flexible schedule
Life insurance

Qualifications

Correspondence management
Confidential information handling
Legal correspondence preparation
Microsoft Excel
Office activity coordination
Business travel arrangements
Rental car coordination
Phone communication
Copy machines
Filing
Executive administrative support
Scanning
Mid-level
Phone call screening
High school diploma or GED
Office supply ordering
Organizational skills
Productivity software
Managing executive calendars
Faxing
Associate's degree
Travel planning software
2 years
Communication skills
Office record organization

Full Job Description

Niskayuna, NY, US
2026-08-12 09:34:07
Organizational Support

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About Us

Job Description

Naval Nuclear Laboratory is seeking a highly organized and detail-oriented Senior Administrative Assistant to join our team. As a Senior Administrative Assistant, you will be responsible for coordinating travel, issuing official correspondence, managing calendars, and performing a variety of other administrative tasks.

Responsibilities:

Coordinate travel arrangements for senior management and staff, including booking flights, hotels, rental cars, and other travel-related services.
Prepare and issue official correspondence, including letters, memos, and reports, ensuring accuracy, completeness, and compliance with established guidelines and procedures.
Manage calendars for senior management and staff, scheduling appointments, meetings, and other events as needed.
Answer and screen phone calls and emails, directing inquiries to the appropriate personnel and providing information as needed.
Maintain files and records, ensuring that documents are organized and easily accessible.
Provide general administrative support, including photocopying, faxing, scanning, and mailing documents, as well as ordering office supplies and equipment.

Required Combination of Knowledge and Skill

High school diploma or equivalent and a minimum of 4 years of relevant experience; or Associates degree from an accredited college or university in a related field and a minimum of 2 years of relevant experience; or Bachelors degree from an accredited college or university in a related field.

Preferred Skills

Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Demonstrated experience coordinating corporate travel and working with travel?booking systems such as Concur or similar platforms.
Strong organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment
Excellent communication skills, both verbal and written, with the ability to interact effectively with all levels of personnel
Ability to maintain confidentiality and handle sensitive information with discretion
Demonstrated ability to anticipate and take initiative on tasks without direction
Strong customer-service mindset
Ability to maintain a positive and professional demeanor in a fast paced and occasionally stressful environment

Compensation and Benefits

Health, Dental, Vision & Voluntary Benefits
Disability, Life & Accident Insurance
401(k) Savings program & Capital Accumulation Plan
Personal & Medical Time Off
Paid Parental Leave
Flexible Work Schedules
Tuition Assistance for Eligible Employees
Student Debt Benefit Personal Time Off Sell Program
Employee Assistance Program (EAP)
Wellness Program
Visit us online to view all NNL benefits!

Pay Range

$52,300.00 - $78,500.00 annually

Salary information provided is a general guideline only. Annual salary is based upon candidate experience and qualifications, as well as market and business considerations.

Apply Now

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