Top 22 Administrative coordinator Jobs in Waunakee, Wi

Onboarding Coordinator
University of Wisconsin–Madison —Madison, WI
- $28.85 an hour
- Full-time
- Hybrid work
- Mid-level
- University
- Bachelor's degree
- Retirement plan
5d
Chiropractic Assistant/Front Desk Coordinator
Apex Chiropractic —Madison, WI
- $20 - $23 an hour
- Part-time
- Sales
- High school diploma or GED
- Experience working with children
- 401(k)
- Paid time off
Quick Apply
9h
Dental Front Desk Patient Coordinator- part time
Monona Riverplace Dental —Monona, WI
- Part-time
- Bilingual
- Dental office
- HIPAA
- Paid time off
- 401(k) matching
Quick Apply
1d
Office Coordinator
Dungarvin —Madison, WI
- $18.50 an hour
- Full-time
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Health savings account
Quick Apply
2d
Front Desk Receptionist / Patient Coordinator
Monica Patrick Orthodontics —Sun Prairie, WI
- $16 - $20 an hour
- Full-time
- Dental office
- Customer service
- Administrative experience
- Paid time off
- Employee discount
Quick Apply
Front Desk Coordinator
CSM Companies, Inc —Madison, WI
- Inventory management
- English
- Mid-level
Quick Apply
Business Office Coordinator
The Waterford at Fitchburg —Fitchburg, WI
- OSHA
- HIPAA
- Mid-level
- Paid training
- Health insurance
Quick Apply
HVAC Administrative Coordinator
Action Plumbing, Heating, AC & Electric —Sun Prairie, WI
- $20 - $25 an hour
- Full-time
- Background check
- Office
- In-person
- AD&D insurance
- Disability insurance
Quick Apply
Reception and Client Services Coordinator
Homestead Title Co LLC —Madison, WI
- $18.75 - $21.40 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Executive Assistant & Operations Coordinator
Latino Academy of Workforce Development —Madison, WI
- $60,000 - $65,000 a year
- Email
- Spanish
- Google Workspace
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
5d
Front Desk Coordinator/Social Media Coordinator
Goldleaf Development, LLC —Sun Prairie, WI
- Overtime
- Computer literacy
- Writing skills
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Personal Coordinator
Everlight Solar —Madison, WI
- $50,000 - $60,000 a year
- Weekends as needed
- Background check
- 18 years or older
- Clean driving record
- Paid holidays
- Health insurance
Quick Apply
Dental Office Coordinator
Complete Family Dentistry —Monona, WI
- Full-time
- Dental office
- Communication skills
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Regional Office Coordinator
Wisconsin Women’s Business Initiative Corporation (WWBIC) —Madison, WI
- $20 - $22 an hour
- Weekends as needed
- Inventory management
- Computer literacy
- English
- Health savings account
- Health insurance
Quick Apply
9d
Rehab Office Coordinator
Greenfield Rehab Agency —Verona, WI
- PRN
- 18 years or older
- Nursing home
- Office
Quick Apply
Operations Coordinator
Serendipity Labs —Madison, WI
- $20 - $24 an hour
- Full-time
- Computer literacy
- Mid-level
- Math
- Commuter assistance
- Paid parental leave
Quick Apply
13d
Junior Personal Coordinator
Everlight Solar —Madison, WI
- $40,000 - $45,000 a year
- Weekends as needed
- Background check
- 18 years or older
- Clean driving record
- Paid holidays
- Health insurance
Quick Apply
Office Coordinator / Sales Assistant
Tom James Company —Madison, WI
- $20 an hour
- Full-time
- Research
- Office
- Driver's License
- Paid holidays
- 401(k)
Quick Apply
Commercial Sales Coordinator
Kayser Ford —Madison, WI
- $18 - $22 an hour
- Full-time
- Dealership
- Administrative experience
- Communication skills
Quick Apply

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Chiropractic Assistant/Front Desk Coordinator
Apex Chiropractic —Madison, WI
Incoming and outbound phone calls. The right candidate will support the team with enthusiasm in patient intakes, patient evaluations, phone calls, billing,…
$20 - $23 an hour
Quick Apply
9h

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Administrative Coordinator
Robert Half —Worthington, OH
Welcome visitors and guests, provide front-desk support, and help ensure established safety procedures are followed while on site.
$19 - $20 an hour
Quick Apply
5d
Administrative Coordinator
AMETEK, Inc. —Columbus, OH
Demonstrated ability and willingness to use AI tools to improve productivity, decision-marking, work quality, and to reduce costs.
$55,000 - $65,000 a year
14d

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Onboarding Coordinator

University of Wisconsin–Madison -
Madison, WI

Apply Now

Job Details

Full-time
$28.85 an hour
5 days ago

Benefits

Retirement plan

Qualifications

Meeting scheduling
Educational program scheduling
Productivity software

Full Job Description

JR10012893
Hybrid

Madison, Wisconsin

Administration

Closing at: Aug 21 2026 - 11:00pm CDT

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant III

Job Summary:

The Department of Radiology at the University of Wisconsin-Madison School of Medicine and Public Health (SMPH) is seeking an Onboarding Coordinator (Administrative Assistant III) to oversee and manage all departmental onboarding activities. This role serves as the primary coordinator for onboarding staff, trainees, and other employee groups, including the annual onboarding of residents and fellows. Working closely with the Associate Department Administrator, section supervisors, and administrative staff, the Onboarding Coordinator ensures a seamless onboarding experience by creating new employee itineraries/orientations schedules, coordinating training, tracking requirements, submitting computer system access requests (CSAR), and facilitating communication across multiple areas. In addition to onboarding responsibilities, this position provides administrative support for departmental business operations and contributes to the efficient functioning of the Department of Radiology.

Key Job Responsibilities:

Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

Prepares and audits complex records, edits documents, and reviews work done by others

Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

Department:

School of Medicine and Public Health, Department of Radiology

Join UW Radiology and UW Health—A Legacy of Innovation

The University of Wisconsin Department of Radiology, in partnership with UW Health, has been at the forefront of clinical care, imaging research, and education for nearly a century. Since its inception on May 18, 1927—when Dr. Ernst Pohle was appointed as the first professor of Radiology—the department has grown to more than 160 faculty members across 14 specialized sections, serving as a key pillar of UW Health’s world-class medical enterprise.

What Sets Us Apart

Collaborative Excellence: Strong partnerships with UW Health, Medical Physics, and leading equipment vendors drive continuous advancements in imaging.
Cutting-Edge Technology: We utilize state-of-the-art imaging in CT, MR, PET/CT, PET/MR, angiography, ultrasound, PACS, and AI-driven medical imaging.
Robust Research Infrastructure: Dedicated support for grant writing, media specialists, research nurses, technologists, and data managers enhances investigative success.
Premier Imaging Facilities: The WIMR Imaging Sciences Center offers 60,000 square feet of advanced imaging space, including MRI, PET/MRI, PET/CT, CT, ultrasound, angiography, cyclotron, radiopharmaceutical production and comprehensive small animal imaging technologies.

Together, UW Radiology and UW Health are committed to advancing human health through groundbreaking clinical care, pioneering research, and excellence in education. We foster a respectful, adaptive, and accountable environment—one that prioritizes innovation while serving the needs of all patients, including underserved populations.

Visit our official website to learn more about our work and opportunities.

Compensation:

The starting hourly wage for the position is $28.85 per hour; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

Required Qualifications:

Minimum of two (2) years of professional administrative experience or equivalent relevant experience
Experience with planning, organizing, and scheduling meetings.
Experience with Microsoft Office suite.

Preferred Qualifications:

Experience coordinating and/or managing onboarding and offboarding tasks.
Professional experience in an academic, healthcare, or clinical setting

Education:

Bachelor's Degree Preferred

How to Apply:

For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials..

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position

Cover letter (required)
Resume (required)

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. [This position is an ongoing position that will require continuous work eligibility OR This position is currently scheduled to end DATE and will require eligibility to work until that time]. If you are selected for this position you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Contact Information:

Jen Cole, [email protected], 608-890-3371

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Apply Now

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administrative coordinator jobs in waunakee, wi