Top 120 Service administrator Jobs in Waunakee, Wi

Executive Administrative Assistant
Bishops Bay Country Club —Middleton, WI
- $25 - $32 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Employee discount
- Flexible schedule
Quick Apply
7d
HRIS Time Administrator - REMOTE
Ryder System —Madison, WI
- Full-time
- Remote
- Microsoft Outlook
- Data analysis skills
- Mid-level
- Disability insurance
- Health insurance
Licensed Nursing Home Administrator
Oak Park Place —Madison, WI
- Full-time
- Management
- Nursing home
- Mid-level
- AD&D insurance
- Disability insurance
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Automotive Office Manager
Bachrodt Baraboo —Baraboo, WI
- $60,000 - $75,000 a year
- Full-time
- Dealership
- Mid-level
- Administrative experience
- Paid parental leave
- Disability insurance
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2d
Retail Sales Administrative Assistant
Grand Appliance and TV —Fitchburg, WI
- Full-time
- Organizational skills
- Associate's degree
- Entry level
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7d
Administrative Assistant
Founders Title LLC —Fitchburg, WI
- Full-time
- Office
- High school diploma or GED
- US work authorization
Quick Apply
1d
Administrative Assistant
Lake Wisconsin Church —Lodi, WI
- $18 - $23 an hour
- Part-time
- Background check
- Spanish
- Microsoft Excel
- Flexible schedule
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Dental Office Manager - Salary based on Experienced
Confidential —Madison, WI
- $20 - $30 an hour
- Full-time
- Dental office
- Management
- Mid-level
- Continuing education credits
- Health savings account
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Assistant Administrator
Oak Park Place —Madison, WI
- Full-time
- Mid-level
- Bachelor's degree
- Conflict management
- AD&D insurance
- Dental insurance
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8d
Aftermarket Inside Sales Administrator
Quest Industrial LLC —Middleton, WI
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Office Manager/Bookkeeper
Confidential —Verona, WI
- $24.87 - $29.95 an hour
- Full-time
- Mid-level
- Office
- QuickBooks
- Paid holidays
- Health insurance
Quick Apply
2d
Office Administrator/Executive Assistant
Jersey Mike's Subs —Fall River, WI
- $21 - $23 an hour
- Full-time
- Background check
- Computer science
- Computer Science
- Profit sharing
- Disability insurance
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Systems Administrator
State of Wisconsin - Ag, Trade & Consumer Protctn —Madison, WI
- $43 - $47 an hour
- Online Application
- System design
- Office
- Windows
- Paid holidays
- Paid time off
2d
SERVICE ADMINISTRATOR
Equipment Depot Inc. —Sun Prairie, WI
- Full-time
- Microsoft Word
- Mid-level
- Office
Parts & Service Department Administrator
Dawes Rigging & Crane Rental, Inc —Madison, WI
- Overtime
- Word processing
- Computer literacy
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant
Shorewood Behavioral Health —Madison, WI
- Full-time
- Office
- Databases
- High school diploma or GED
- Health insurance
- Dental insurance
Part Time Branch Office Administrator
Edward Jones —Sun Prairie, WI
- Part-time
- Computer literacy
- Office
- Communication skills
- Health savings account
- Health insurance
Office Administrator
Integrity Marketing Group —Madison, WI
- Full-time
- Office
- Entry level
Quick Apply
Administrative Assistant - Relocation Dept
First Weber Real Estate —Madison, WI
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health savings account
- Health insurance
Administrative Assistant - Dept of Surgery
University of Wisconsin–Madison —Madison, WI
- $24 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Surgery
- Travel reimbursement
- Retirement plan
2d

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Executive Administrative Assistant

Bishops Bay Country Club
Middleton, WI

Quick Apply

Job Details

Part-time
$25 - $32 an hour
7 days ago

Benefits

Employee discount
Flexible schedule

Qualifications

Confidential information handling
Microsoft Excel
Email management
Microsoft Outlook
Writing skills
Executive administrative support
Microsoft Office
High school diploma or GED
Copy editing
Calendar management
Microsoft Teams
SharePoint
Business Administration
Business

Full Job Description

Position Summary

The Executive Assistant provides administrative, Board, leadership, and financial support to the General Manager/COO and Club leadership team. This position coordinates meetings and calendars, prepares professional documents and minutes, tracks follow-up items, maintains records, and assists with daily accounting and office functions.

The ideal candidate is highly organized, detail-oriented, professional, and able to manage confidential information and multiple priorities independently.

Essential Responsibilities
Executive, Board, and Leadership Support

Manage the General Manager/COO’s calendar, meetings, priorities, and email inbox as assigned.
Prepare agendas, reports, presentations, correspondence, and other professional documents.
Coordinate leadership, Board, and committee meetings, including scheduling, room setup, virtual links, packets, and materials.
Attend meetings, prepare accurate minutes, document decisions and action items, and track follow-up through completion.
Maintain leadership calendars, organizational planning documents, and Board and committee records.
Maintain the Board SharePoint site and upload approved meeting materials.
Coordinate the annual Board Retreat and Manager Retreat.
Assist with special projects, research, communications, and the development and organization of Club procedures and records.
Handle confidential personnel, member, financial, and governance information with discretion.

Financial and Accounting Support

Prepare daily cash deposits and point-of-sale reports.
Assist with cash, check, credit card, and point-of-sale reconciliations.
Support accounts payable and accounts receivable activities, including invoices, vendor payments, member checks, statements, and filing.
Verify required approvals and supporting documentation before payments are processed.
Reconcile vendor statements and research payment or invoice discrepancies.
Provide AR/AP coverage when needed and follow established approval procedures and internal controls.
Assist the Controller with reports, financial schedules, reconciliations, audit documentation, and special projects.
Maintain organized and confidential financial records.

Administrative and Office Support

Create, edit, and format documents using Microsoft Office applications.
Organize electronic and physical files, templates, procedures, and shared folders.
Coordinate office services, supplies, meeting materials, and recurring deliveries.
Assist with Club reports, forms, menus, events, and other administrative projects as assigned.
Serve as a professional point of contact for Board members, Club members, employees, vendors, and visitors.

Qualifications

Required

High school diploma or equivalent.
At least three years of professional administrative, executive assistant, office management, or related experience.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Strong writing, proofreading, formatting, organization, and time-management skills.
Ability to manage confidential information and work independently with strong attention to detail.
Basic understanding of invoices, deposits, payments, financial records, or general accounting processes.

Preferred

Associate or bachelor’s degree in business, accounting, finance, office administration, or a related field.
Experience supporting senior leadership, a Board of Directors, or committees.
Experience with accounts payable, accounts receivable, bookkeeping, or financial reporting.
Private club, hospitality, nonprofit, association, or member-service experience.
Experience with Jonas Club Management, CSI, or similar systems.

Schedule and Work Environment

This position works approximately 20–30 hours per week, Monday through Friday. Hours are flexible based on the employee’s availability and Club needs. Occasional schedule adjustments may be required for Board meetings, retreats, month-end responsibilities, or employee coverage. Regular on-site work is required.

Pay: $25.00 - $32.00 per hour

Benefits:

Employee discount
Flexible schedule

Experience:

Executive administrative support: 3 years (Required)
Microsoft Office: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

service administrator jobs in waunakee, wi

Executive Administrative Assistant

HRIS Time Administrator - REMOTE

Licensed Nursing Home Administrator

Automotive Office Manager

Retail Sales Administrative Assistant

Administrative Assistant

Administrative Assistant

Dental Office Manager - Salary based on Experienced

Assistant Administrator

Aftermarket Inside Sales Administrator

Office Manager/Bookkeeper

Office Administrator/Executive Assistant

Systems Administrator

SERVICE ADMINISTRATOR

Parts & Service Department Administrator

Administrative Assistant

Part Time Branch Office Administrator

Office Administrator

Administrative Assistant - Relocation Dept

Administrative Assistant - Dept of Surgery

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