Top 1962 administrative assistant Jobs in wayne nj

Construction Administrative Coordinator
Woodmont Properties —Fairfield, NJ
- $65,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
Quick Apply
7d
Executive Administrative Assistant
REED Autism Services —Franklin Lakes, NJ
- $50,000 - $60,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
6d
Secretary
Dasmen HR LLC —Ramsey, NJ
- $16 - $18 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid parental leave
- Paid holidays
Quick Apply
administrative assistant/assistant property manager
The Royal Buckingham —Fort Lee, NJ
- $25.59 - $30.82 an hour
- Full-time
- Sales
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Experts On The Hudson —Hoboken, NJ
- $55,000 - $75,000 a year
- Full-time
- Background check
- Customer service
- Pass drug screening
Quick Apply
Bookkeeper / Administrative Assistant
IGEA Brain and Spine —Totowa, NJ
- From $25 an hour
- Part-time
- Microsoft Excel
- Data analysis skills
- Administrative experience
Quick Apply
Administrative Coordinator
Confidential —West Orange, NJ
- $65,000 - $80,000 a year
- 8 hour shift
- Spanish
- Google Workspace
- English
- Paid time off
Quick Apply
Senior Admin Associate
PSEG —Newark, NJ
- $59,400 - $89,100 a year
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Pass drug screening
- Health insurance
- Dental insurance
13d
Honors Administrative Assistant
William Paterson University —Wayne, NJ
- $29.27 - $33.24 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
3d
Office Administrator
ASSA ABLOY —Fairfield, NJ
- $29 - $34 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
4d
Office Administrative Assistant
Vesta Remodeling —Clifton, NJ
- $52,000 - $65,000 a year
- Full-time
- Office
- Administrative experience
- In-person
Quick Apply
Administrative Coordinator
FTC Kids —Little Falls, NJ
- $26 - $32 an hour
- Full-time
- Background check
- HIPAA
- English
- Tuition reimbursement
- Retirement plan
Property Administrator/Administrative Assistant
Cedarcrest Property Management —Fairfield, NJ
- $21 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Conflict management
- Health insurance
- 401(k)
Quick Apply
13d
Executive Assistant
Scarinci Hollenbeck,LLC —Little Falls, NJ
- $41 - $52 an hour
- Overtime
- Hybrid work
- Management
- Writing skills
- Data analysis skills
- Disability insurance
- Health insurance
Quick Apply
Administrative Coordinator – Donor Acknowledgement & Data Entry
American Liver Foundation —Fairfield, NJ
- $25 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
Receptionist/Administrative Assistant - Part-time - Arden Courts Wayne
Arden Courts —Wayne, NJ
- $17 an hour
- Part-time
- Microsoft Excel
- English
- High school diploma or GED
- Paid holidays
- Paid time off
Concierge
Sunrise Senior Living —Wayne, NJ
- $15.92 - $19.90 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- COVID-19 protective measures
- Paid holidays
13d
Community Administrator
Associa —Fairfield, NJ
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Disability insurance
- Health insurance
Administrative Office Assistant
Pharmacosmos Therapeutics Inc —Morristown, NJ
- $58,500 - $65,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
5d
Office Associate
Paul Miller BMW —Wayne, NJ
- $20 - $23 an hour
- Full-time
- Background check
- Dealership
- Inventory management
- Disability insurance
- Health insurance
Quick Apply

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Construction Administrative Coordinator

Woodmont Properties -
Fairfield, NJ

Quick Apply

Job Details

Full-time
$65,000 - $85,000 a year
7 days ago

Qualifications

Accounting experience within construction industry
Microsoft Excel
Microsoft Outlook
Phone communication
Basic math
Construction industry experience
Conflict management
Client interaction via phone calls

Full Job Description

Summary: The Construction Administrative Coordinator must be able to communicate professionally and demonstrate the ability to submit quality work internally and externally. This role involves administrative functions and reports directly to the Construction Contracts & Operations Manager. This position is based out of our Fairfield Main Office.

The candidate will be a team player working cohesively with the entire construction department both in person and at remote locations.

Essential Duties and Responsibilities include the following:

Serve as a primary administrator for document control within Procore, including drawings, correspondence and insurance.
Drawing management: Upload all drawings and revisions to Procore and plot/print hard copies when requested for both the main office and the construction sites. Coordinate with design professionals when page numbering errors are noted prior to uploading. Ensure design professionals are familiar with submitting via Procore Correspondence. Provide project teams with drawing logs on a weekly basis.
Contact management: Maintain all directories with current information and distribute contact information in accordance with established procedures.
Insurance tracking: Ensure all contractor certificates of insurance are current in Procore. Proactively request renewal certificates prior to expiration. Assist with the collection of other compliance documents as needed.
Create and maintain rental equipment logs including model numbers, serial numbers, dates of rental, replacement values, etc. Request certificates of insurance for rental equipment.
Maintain organized digital and hard copy project documentation as required by project teams.
Coordinate and manage project closeout documentation, including warranties, as-builts, and O&M manuals, ensuring complete and accurate turnover to Property Management.
Provide overall administrative support to the construction team.
Other duties and projects as assigned.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies

Strong verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to prioritize and meet deadlines.
Strong analytical, mathematical, and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associates or Bachelors Degree in Accounting, or equivalent experience with construction accounting, required.
3+ years experience in the construction industry is required
Experience and proficiency with Microsoft Suite programs (Word, Outlook, Excel)
Experience with Procore and Timberline (Sage) or similar construction software
Ability to communicate professionally via emails and phone calls
Coordinate multiple projects simultaneously with attention to detail and accuracy
Strong organizational and time management skills

Language Skills

Ability to read, comprehend simple and complex instructions, professional correspondence, and memos. Ability to write professional-level correspondence. Ability to effectively present information on a one-on-one basis to co-workers and other employees.

Mathematical Skills

Advanced math skills - ability to add, subtract, multiply, divide, analyze basic financial information and large data sets.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to handle conflict and communicate effectively in a clear and concise manner.

Certificates, Licenses, Registrations

None required.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 15 pounds at times.
Must be able to access and navigate each department at the organizations facilities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. When working at a field office, the noise level may be moderate to noisy.

Work Week

Full time. Exempt. 80% of the position will be spent in the Fairfield office, 20% of the position will be spent in Field Offices throughout the current construction portfolio.

Quick Apply

Refine Your Search

administrative assistant jobs in wayne nj

Construction Administrative Coordinator

Executive Administrative Assistant

Secretary

administrative assistant/assistant property manager

Administrative Assistant

Bookkeeper / Administrative Assistant

Administrative Coordinator

Senior Admin Associate

Honors Administrative Assistant

Office Administrator

Office Administrative Assistant

Administrative Coordinator

Property Administrator/Administrative Assistant

Executive Assistant

Administrative Coordinator – Donor Acknowledgement & Data Entry

Receptionist/Administrative Assistant - Part-time - Arden Courts Wayne

Concierge

Community Administrator

Administrative Office Assistant

Office Associate

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