Top 184 Medical secretary Jobs in Webster, Ny

Experienced Front Desk Leader
Panorama Pediatric Group —Rochester, NY
- $19.51 - $26.50 an hour
- Full-time
- Background check
- Private practice
- Microsoft Excel
- Health savings account
- Paid holidays
Quick Apply
3d
Dental Receptionist / Patient Concierge
VICTOR PROSTHODONTICS —Victor, NY
- $25 - $30 an hour
- Part-time
- Dental office
- HIPAA
- Mid-level
- Paid holidays
- On-the-job training
Quick Apply
Patient Coordinator
Oral Surgery Partners —Rochester, NY
- $25 - $27 an hour
- Full-time
- Dental office
- Surgery
- HIPAA
- Profit sharing
- Health savings account
Quick Apply
3d
Patient Registration Assoc.
Highland Hospital —Rochester, NY
- $18.50 - $24.98 an hour
- Full-time
- Hospital
- No high school diploma
- Mid-level
Patient Registration Associate II
Highland Hospital —Rochester, NY
- $19.63 - $26.50 an hour
- Full-time
- Microsoft Outlook
- Hospital
- Computer literacy
9d
Patient Registration Associate 2
Highland Hospital —Rochester, NY
- $19.63 - $26.50 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Unit Secretary
Highland Hospital —Rochester, NY
- $18.89 - $24.54 an hour
- Part-time
- Customer service
- High school diploma or GED
- Critical & Intensive Care
4d
Medical/Clerical Assistant-Full Time
St. John's Senior Servi —Rochester, NY
- $20 - $23 an hour
- Full-time
- Ability to walk for extended periods
- HIPAA
- Office
Quick Apply
Patient Registration Associate
Highland Hospital —Rochester, NY
- $18.50 - $24.98 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Computer skills
9d
Patient Registration Associate - Culver Medical Group - Full Time - Days
Highland Hospital —Rochester, NY
- $18.00 - $23.81 an hour
- Full-time
- No high school diploma
- Mid-level
- High school diploma or GED
Medical Receptionist
MVPT Physical Therapy —East Rochester, NY
- $17.50 - $18.50 an hour
- Organizational skills
- Outpatient
- Communication skills
Quick Apply
Patient Registration Associate - East Ridge FM
Highland Hospital —Rochester, NY
- $18.50 - $24.98 an hour
- Full-time
- Hospital
- No high school diploma
- Mid-level
9d
Patient Registration Associate-Per Diem (Emergency Department)
Highland Hospital —Rochester, NY
- $18.50 - $24.98 an hour
- Per diem
- Writing skills
- No high school diploma
- Administrative experience
Patient Service Representative
Webster Eye Care Associates —Webster, NY
- $18 - $21 an hour
- Full-time
- Clinic
- In-person
- Communication skills
- Health insurance
- 401(k)
Quick Apply
2d
Front Desk Dental Receptionist
Henrietta Family Dental —Rochester, NY
- $18 - $26 an hour
- Full-time
- Dental office
- High school diploma or GED
- Front desk
- Disability insurance
- Dental insurance
Quick Apply
Medical Receptionist
English Road Pediatrics & Adolescent Medicine —Rochester, NY
- $36,000 - $39,000 a year
- Full-time
- HIPAA
- Organizational skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
Medical Receptionist
Vito C Quatela MD PLLC —Rochester, NY
- $18 - $24 an hour
- Full-time
- Microsoft Word
- Private practice
- Microsoft Excel
- Health savings account
- Paid holidays
Quick Apply
Patient Access Associate
University of Rochester —Rochester, NY
- $19.15 - $25.85 an hour
- Full-time
- HIPAA
- Administrative experience
- High school diploma or GED
Quick Apply
11d
Patient Registration Associate (Emergency Department)
Highland Hospital —Rochester, NY
- $18.50 - $24.98 an hour
- Full-time
- Writing skills
- No high school diploma
- Administrative experience
Medical Secretary
WESTFALL CARDIOLOGY —Newark, NY
- $19.50 - $23.00 an hour
- Full-time
- In-person
- Medical terminology
- Entry level
- Free parking
- Health savings account
Quick Apply
12d

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Experienced Front Desk Leader

Panorama Pediatric Group -
Rochester, NY

Quick Apply

Job Details

Full-time
$19.51 - $26.50 an hour
3 days ago

Benefits

Health savings account
Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Life insurance

Qualifications

Patient scheduling systems
Teamwork
Microsoft Excel
Microsoft Outlook
Electronic health records (EHR) management
Managing teams in a customer support role
Team leadership
Health insurance policy knowledge
Administrative experience
Supervising experience
Attention to detail
Leading team collaboration initiatives
Healthcare team management
Multi-line phone systems
Typing
Managing patient records

Full Job Description

Full-time: Monday-Friday 7:30-4:30, rotating weekend schedule, holidays, & occasional need for evening.

We are seeking a warm, energetic, mature Front Desk Lead who is highly organized, detail oriented, poised and confident to be the face and voice of our pediatric practice.

Panorama Pediatric Group is a large, yet intimate private medical practice comprised of 9 physicians and 7 nurse practitioners/physician assistants providing compassionate, comprehensive healthcare in collaboration with our patients and their family. Our practice gives patients a quality experience in a warm, personal and professional setting. Our office is located in beautiful Penfield/East Rochester border, convenient to 490.

Position Summary

The Front Desk Leader oversees daily front desk operations in a busy pediatric practice, ensuring every patient and family receives warm, personalized and efficient service. This role combines leadership, administrative expertise, and a strong understanding of pediatric patient needs. The Front Desk Leader supports front desk staff, coordinates workflow, resolves issues, and serves as a key liaison between families, clinical staff, and management.

Key Responsibilities

Patient & Family Experience

Greet patients and families with a friendly, child‑centered approach.
Ensure check‑in, check‑out, and scheduling processes run smoothly.
Address parent concerns promptly and professionally.
Maintain a welcoming, clean, and organized front desk environment.
Preserve confidentiality.

Front Desk Operations

Oversee daily front desk workflow, including appointment scheduling, insurance verification, and patient registration.
Monitor phone queue performance and ensure timely call handling.
Ensure accuracy of patient information, forms, and documentation.
Troubleshoot scheduling conflicts, billing questions, and operational issues.

Leadership & Staff Support

Train, mentor, and support front desk team members.
Assign daily duties and adjust staffing based on patient volume.
Provide real‑time coaching to maintain service standards.
Complete performance evaluations and ongoing staff development.

Collaboration & Communication

Work closely with staff to coordinate patient flow.
Communicate schedule changes, provider availability, and urgent issues.
Serve as the first point of escalation for front desk concerns.

Compliance & Quality Assurance

Ensure adherence to HIPAA and pediatric‑specific privacy standards.
Maintain knowledge of insurance requirements, referrals, and payment procedures.
Support quality improvement initiatives and office policies.

Qualifications

2+ years of medical office or healthcare front desk experience (pediatrics preferred).
Prior leadership or supervisory experience required.
Strong communication and customer‑service skills, especially with families and children.
Proficiency with EMR/EHR systems and multi‑line phone systems
Use Microsoft Office applications (Outlook, Excel, Word, Team) to manage schedules, track data, and support communication.
Ability to multitask in a fast‑paced environment
Knowledge of insurance plans, billing basics, and medical terminology

Key Competencies

Warm, family‑centered communication
Calm under pressure
Organizational strength
Problem‑solving mindset
Team leadership
Constructive feedback
Attention to detail and accuracy
Carry out these duties in a responsible professional and ethical manner; upholding the mission and values of the Practice
Participate in departmental and Practice-wide staff meetings and other training in-service as assigned.
Demonstrate awareness of Practice mission, organizational goals, values, policies and procedures; work effectively across departmental boundaries, represent the Practice in professional manner
Requires the ability to relate to people of diverse backgrounds, cultures, races, sexual orientations and gender identities or expressions.

Skills and Abilities:

Ability to manage a number of concurrent tasks using strong organizational focus to prioritize and resource independently
Ability to adapt to changing schedules and assignments based on the needs of the practice
Analytical and problem-solving skills
Skill in typing 40 wpm
Skill of persistence is needed when necessary
Ability to examine documents for accuracy and completeness
Ability to read, understand and follow oral and written instruction
Ability to communicate effectively and work with others
Knowledge of medical terminology
Knowledge of grammar, spelling, and punctuation
Work in a team environment
Reliable, punctual and approachable
Positive
Ability to guide and mentor others professionally
Ensure productivity & goals are executed and met throughout the day
Uphold policies and procedures and demonstrate these for others being trained

Education and Experience:

Previous medical office experience with clear understanding of workflow and administrative support
Leadership experience required
Experience with Medent system strongly preferred

Physical Requirements:

This role operates in a professional medical office environment.
Frequently operates standard office equipment such as computers, phones, and printers.
Occasionally moves objects up to 20 pounds.
Must be able to remain in a stationary position for up to 90% of the workday.
Ability to sit for extended periods of time.
Occasionally traverses the office to support administrative tasks, communicate with others and access printers and supplies.
Manual dexterity for using an adding machine/calculator and computer keyboard.
Ability to stoop and bend.
Ability to read data on the computer monitor and written documents.

What We Offer:

A supportive, family-focused team environment, and work-life balance.
Competitive compensation and benefits package.
A chance to make a difference in the lives of children and their families every single day.
Benefits - medical/dental/vision/life insurance, 401K, vacation, holiday pay, sick, personal time, pay differential.

Equal Opportunity & Accessibility:

We are an equal opportunity employer and comply with all applicable federal, state, and local laws regarding nondiscrimination. We are committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and New York State Human Rights Law.

Job Type: Full-time

Pay: $19.51 - $26.50 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Vision insurance

Application Question(s):

How many years of secretarial/administrative experience do you have in a medical office?

Experience:

Supervisory: 2 years (Required)

Shift availability:

Day Shift (Required)
Night Shift (Required)

Ability to Commute:

Rochester, NY 14625 (Required)

Work Location: In person

Quick Apply

Refine Your Search

medical secretary jobs in webster, ny

Experienced Front Desk Leader

Dental Receptionist / Patient Concierge

Patient Coordinator

Patient Registration Assoc.

Patient Registration Associate II

Patient Registration Associate 2

Unit Secretary

Medical/Clerical Assistant-Full Time

Patient Registration Associate

Patient Registration Associate - Culver Medical Group - Full Time - Days

Medical Receptionist

Patient Registration Associate - East Ridge FM

Patient Registration Associate-Per Diem (Emergency Department)

Patient Service Representative

Front Desk Dental Receptionist

Medical Receptionist

Medical Receptionist

Patient Access Associate

Patient Registration Associate (Emergency Department)

Medical Secretary

I want to receive the latest job alert for medical secretary in webster, ny

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