Top 19 Billing admin Jobs in Webster, Tx

Accounts Payable Admin(with SAP)
Brown & Root —Pasadena, TX
- Microsoft Excel
- Microsoft Outlook
- Mid-level
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Site Admin
Bilfinger SE —La Porte, TX
- Mid-level
- Office
- Administrative experience
14d
Accounting Assistant II (Administrative Office)
Harris County —Houston, TX
- $25.14 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Writing skills
- Paid parental leave
- Paid holidays
13d
Billing Administrator
USADEBUSK - USADeBusk- Catalyst Division —Deer Park, TX
- Oracle
- Customer service
- Basic math
8d
Billing Admin
Amspec LLC. —Texas City, TX
- Office
- Ability to sit for extended periods
- Organizational skills
Quick Apply
Billing/Administrative Position
Krist Samaritan Counseling Center —Houston, TX
- $14 an hour
- Full-time
- Microsoft Excel
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Billing Admin
AmSpec Group —Houston, TX
- Full-time
- Office
- Ability to sit for extended periods
- Organizational skills
Administrator I - Cash Applications
Westlake —Houston, TX
- Overtime
- Research
- Office
- High school diploma or GED
Quick Apply
Senior Administrator, Accounts Payable
Cheniere Energy, Inc. —Houston, TX
- Overtime
- Oracle
- 5 years
- Writing skills
1d
Service Admin
HTS Engineering - Heat Transfer Solutions —Houston, TX
- $38,000 - $45,000 a year
- Full-time
- Travel
- Entry level
- Commercial
- Paid holidays
Quick Apply
Billing/Inventory Administrator
Ron Carter Ford —Houston, TX
- Extended hours
- Dealership
- Mid-level
- Communication skills
Quick Apply
Payroll Administrator
TAS Energy Inc —Houston, TX
- Overtime
- Spanish
- ERP systems
- English
Accounts Payable/HR/Admin
Dalwadi Hospitality Management —Houston, TX
- $15 - $18 an hour
- Full-time
- Bachelor of Science
- 3 years
- Hotel
- Disability insurance
- Health insurance
Quick Apply
Front Desk Receptionist / Insurance Verifier
Premier Health Care Group —Pasadena, TX
- $14 - $17 an hour
- Full-time
- Bilingual
- HIPAA
- Administrative experience
- Health insurance
Quick Apply
23h

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Commercial Banking Relationship Assistant/Lending Assistant
Gulf Capital Bank —Houston, TX
Gulf Capital Bank aims to redefine the value of a bank by offering the personal relationship touches of a traditional community bank combined with the ease of…
$65,000 - $85,000 a year
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Administrative Assistant
South Texas Surveying Associates, Inc. —Houston, TX
He/She will perform duties including: answering phones, greeting customers, assisting with collections, filing, scheduling, ordering office supplies, placing…
From $16 an hour
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Carrier Admin & Claims Representative
EASE LOGISTICS SERVICES LLC —Dublin, OH
Sitting or standing at a desk, typing, looking at multiple computer screens, and responding to inbound/outbound phone calls, emails, and instant messages…
Quick Apply
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Billing Administrator
WEAVER CONSULTANTS GROUP LLC —Dublin, OH
Associate’s or Bachelor’s Degree in Business or related field preferred. Perform new project set up and budget entry.
Quick Apply
18h

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Accounts Payable Admin(with SAP)

Brown & Root -
Pasadena, TX

Quick Apply

Job Details

Qualifications

Administrative experience
High school diploma or GED
SAP S/4HANA
Clerical experience

Full Job Description

Maintenance / SAP User Clerk & Accounts Payable

Department

Maintenance

Reports To

Maintenance Manager / Maintenance Team Leader

Position Summary

The Maintenance Clerk provides administrative, clerical, and document control support to the Maintenance Department. This position is responsible for maintaining maintenance records, processing work order documentation, managing controlled documents, and ensuring accurate record retention and compliance with company procedures and regulatory requirements as needed. The SAP User Clerk is also responsible for processing Service Entry Sheets (SES) within SAP for Maintenance Department invoices. This role serves as a key liaison between Maintenance, Accounts Payable (AP), Material Coordinators, and vendors to ensure invoice accuracy, proper documentation, and timely payment processing. The position requires strong attention to detail, organizational skills, and the ability to verify purchase orders, service completion, and supporting documentation before processing entries in SAP.

Essential Duties and Responsibilities

Maintenance Administration

Create, update, and close maintenance work orders within the Computerized Maintenance Management System (CMMS).
Maintain equipment maintenance histories, repair records, inspection records, and preventive maintenance documentation inside of work orders in SAP.
Enter, verify, and audit maintenance data for accuracy and completeness.
Generate maintenance reports, key performance indicators (KPIs), and departmental metrics as needed.
Maintain electronic and hard-copy maintenance files and records.
Provide clerical and administrative support to maintenance management and technicians.

SAP User Clerk – Service Entry & Invoice Processing

Key Responsibilities

Create and process Service Entry Sheets (SES) in SAP for Maintenance Department service-related invoices.
Review invoices for accuracy and completeness prior to processing.
Verify that:
- The correct Purchase Order (PO) has been referenced.
- Invoice amounts match approved quotes and purchase requisitions.
- Services billed have been performed and properly authorized.
Coordinate with the Accounts Payable (AP) team to resolve invoice discrepancies and ensure invoices meet payment requirements.
Work closely with Maintenance personnel and Material Coordinators to obtain Proof of Delivery (POD) receipts and other supporting documentation.
Attach all required supporting documents, including invoices, PODs, quotes, and related approvals, to the appropriate Service Entry Sheets within SAP.
Monitor and follow up on outstanding documentation to prevent delays in invoice processing and vendor payments.
Research and resolve issues related to purchase orders, service entries, receipt confirmations, and invoice mismatches.
Maintain accurate electronic records and ensure compliance with company policies and audit requirements.
Communicate with vendors, AP, and internal departments regarding invoice status and documentation requirements.
Generate reports and assist with tracking invoice processing metrics when requested

Document Control

Administer and maintain the maintenance department document control system.
Create, organize, distribute, and archive maintenance-related documents, including:
- Standard Operating Procedures (SOPs)
- Preventive Maintenance Procedures
- Equipment Manuals
- Technical Drawings and Schematics
- Inspection Reports
- Calibration Records
- Safety and Compliance Documentation
Ensure controlled documents are properly reviewed, approved, revised, and distributed.
Maintain current document revisions and remove obsolete documents from circulation.
Manage document retention and archival processes in accordance with company policies.
Maintain document tracking logs and revision histories.
Support internal and external audits by providing accurate and timely documentation.

Compliance and Recordkeeping

Maintain regulatory, environmental, safety, and maintenance records.
Ensure maintenance records comply with company policies and applicable standards.
Assist in preparing documentation for audits, inspections, and compliance reviews.
Support continuous improvement initiatives through effective record management and documentation control.

Communication and Coordination

Serve as a point of contact for maintenance-related administrative inquiries.
Prepare correspondence, reports, and presentations as requested.
Facilitate communication between maintenance personnel and other departments regarding documentation and recordkeeping requirements.

Qualifications

Education

High School Diploma or GED required.
Associate degree in Business Administration, Industrial Technology, or related field preferred.

Experience

Minimum of 2 years of administrative, clerical, or document control experience.
Experience in a manufacturing, industrial, plant, or maintenance environment preferred.
Experience with CMMS and document management systems preferred.

Knowledge, Skills, and Abilities

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and SharePoint).
Strong document control and records management skills.
Experience with CMMS software such as SAP (S/4HANA Version) (Mandatory) and Maximo (Preferred) systems.
Excellent organizational and filing skills.
Strong attention to detail and accuracy.
Effective verbal and written communication skills.
Ability to manage multiple priorities and meet deadlines.
Knowledge of maintenance terminology and industrial equipment documentation preferred.

Physical Requirements

Ability to sit, stand, and walk as required.
Ability to occasionally lift up to 25 pounds.
Ability to work in both office and industrial plant environments.

Requirements:

The Accounts Payable/Data Entry Clerk is responsible for processing vendor invoices using CORA and SAP S/4HANA, ensuring accuracy, proper coding, and timely payment processing. This position verifies invoice details, researches and resolves discrepancies, maintains accurate financial records, and supports month-end accounting activities. Additional responsibilities include entering and maintaining data, organizing electronic and paper documents, communicating with vendors regarding invoice and payment inquiries, and collaborating with internal departments to ensure efficient accounts payable operations. The ideal candidate is detail-oriented, highly organized, and proficient in data entry with the ability to manage multiple priorities while maintaining a high level of accuracy.

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Refine Your Search

billing admin jobs in webster, tx

Accounts Payable Admin(with SAP)

Site Admin

Accounting Assistant II (Administrative Office)

Billing Administrator

Billing Admin

Billing/Administrative Position

Billing Admin

Administrator I - Cash Applications

Senior Administrator, Accounts Payable

Service Admin

Billing/Inventory Administrator

Payroll Administrator

Accounts Payable/HR/Admin

Front Desk Receptionist / Insurance Verifier

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