Job Overview
The Accounts Payable Accountant is responsible for managing the Company's accounts payable processes, ensuring vendor invoices are processed accurately, timely, and in accordance with Company policies and internal controls. This position operates in a fast-paced, deadline-driven environment and works closely with Purchasing, Shipping & Receiving, Operations, and Accounting to ensure proper three-way matching of purchase orders, receiving documentation, and vendor invoices before payments are released.
The ideal candidate will possess strong organizational skills, exceptional attention to detail, and experience working within an ERP-driven manufacturing environment. This individual will support month-end close activities, account reconciliations, treasury functions, electronic payment administration, and other accounting responsibilities as assigned. Experience with ACH payment processing, banking platforms, and NACHA-compliant payment processes is highly desirable. The position will assist with the implementation, administration, and continuous improvement of secure electronic payment workflows, treasury management initiatives, and related internal controls.
While overtime is not expected on a routine basis, candidates must be willing to work additional hours, including occasional evenings and weekends, when necessary to meet month-end, quarter-end, year-end close, audit, inventory count, system implementation, or other critical business deadlines.
About You
- You thrive in a fast-paced, deadline-driven environment.
- Complex problems motivate you and you enjoy finding practical solutions.
- You possess exceptional attention to detail and accuracy.
- You are organized and able to manage multiple priorities simultaneously.
- You communicate effectively with vendors, banking partners, and cross-functional teams.
- You are proactive, dependable, and committed to continuous improvement.
- You take ownership of your responsibilities and follow through on commitments.
- You embrace technology and enjoy improving processes through automation and system enhancements.
Responsibilities
Accounts Payable
- Process vendor invoices accurately and timely within the Epicor ERP system.
- Review invoices for proper coding, approvals, and supporting documentation.
- Coordinate with Shipping & Receiving and Purchasing departments to ensure all vendor invoices meet three-way match requirements (Purchase Order, Receiving Documentation, and Vendor Invoice) before payment is released.
- Investigate and resolve invoice discrepancies, pricing variances, quantity differences, and receiving issues.
- Maintain vendor master records and supporting documentation.
- Respond to vendor inquiries regarding invoices, payment status, and account reconciliations.
- Process weekly ACH, wire, and check payment runs in accordance with Company policies, banking requirements, internal controls, and approval procedures.
- Assist in the implementation, administration, and maintenance of NACHA-compliant ACH payment processes, including vendor enrollment, payment file validation, banking coordination, and supporting documentation.
- Generate, review, test, and transmit ACH payment files through approved banking platforms while ensuring compliance with NACHA Operating Rules, Company policies, segregation of duties requirements, and fraud prevention controls.
- Coordinate with banking partners and internal stakeholders to support treasury management initiatives, electronic payment enhancements, and banking process automation projects.
- Maintain positive pay, ACH security controls, and payment verification procedures designed to mitigate payment fraud and unauthorized transactions.
- Assist with vendor statement reconciliations and aged payable reviews.
- Support positive vendor relationships while enforcing Company payment controls.
Accounting & Financial Reporting
- Reconcile Accounts Payable subledger to the General Ledger.
- Prepare monthly accruals related to vendor invoices and recurring expenses.
- Assist with monthly, quarterly, and annual financial close processes.
- Prepare and reconcile assigned balance sheet accounts.
- Support bank reconciliations, cash management activities, and treasury-related reporting.
- Assist with external audit requests and supporting schedules.
- Support internal controls and process improvement initiatives.
- Ensure all assigned responsibilities are completed accurately and within established reporting deadlines.
Cross-Functional Support
- Collaborate with Purchasing, Operations, Shipping & Receiving, and Warehouse personnel to resolve receiving and invoicing discrepancies.
- Assist with inventory-related invoice research and purchase order reconciliation.
- Support process automation and continuous improvement initiatives within Epicor, banking platforms, and Microsoft applications.
- Participate in ERP, treasury management, banking integration, and electronic payment implementation projects, including ACH/NACHA payment workflow enhancements.
- Cross-train with other accounting personnel to provide departmental support during absences or peak workloads.
- Perform other accounting and administrative duties as assigned.
Qualifications
Education
- Bachelor's Degree in Accounting, Finance, Business Administration, or related field preferred.
Experience
- 3–5 years of Accounts Payable and general accounting experience, preferably in a manufacturing environment.
- Experience working with purchase orders, inventory transactions, receiving processes, and three-way matching controls.
- Experience supporting month-end close activities and account reconciliations.
- Experience working within an ERP environment.
- Experience implementing, administering, or supporting NACHA-compliant ACH payment programs, including electronic payment workflows, vendor onboarding, banking portals, payment file transmission, and treasury management processes preferred.
- Experience participating in ERP-to-bank integrations, treasury management system implementations, ACH conversion projects, or payment automation initiatives preferred.
- Manufacturing accounting experience preferred.
Technical Skills
- Epicor ERP experience preferred.
- Experience with ACH processing, NACHA file formats, treasury management systems, electronic payment platforms, and online banking portals preferred.
- Strong proficiency in Microsoft Office Suite, including Excel, Outlook, Word, Teams, and SharePoint.
- Strong Excel skills including Pivot Tables, XLOOKUP/VLOOKUP, filtering, and data analysis functions.
- Understanding of NACHA Operating Rules, ACH payment processing, payment security controls, Positive Pay, ACH fraud prevention procedures, and banking best practices.
- Understanding of GAAP and internal accounting controls.
- Ability to learn new systems and technology quickly.
Professional Competencies
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively.
- Customer-service mindset when interacting with vendors and internal departments.
- Continuous improvement mindset and willingness to identify process efficiencies.
- Commitment to safeguarding Company assets through adherence to financial controls, payment authorization requirements, and fraud prevention procedures.
Working Hours & Schedule Flexibility
- Standard schedule is Monday through Friday during normal business hours.
- This position operates in a deadline-driven accounting environment with monthly, quarterly, and annual reporting requirements.
- Occasional additional hours, including evenings or weekends, may be required to support month-end close, quarter-end close, year-end close, audits, inventory counts, system implementations, treasury projects, or other critical business events.
- The Company anticipates overtime to be infrequent; however, flexibility is required to meet business and reporting deadlines.
- The successful candidate must demonstrate adaptability and a willingness to support the accounting team during critical reporting periods.
Pay: $55.00 - $65.00 per hour
Benefits:
- Health insurance
- Life insurance
- Paid time off
Application Question(s):
- Do you have more than 3 years' experience in Accounts Payable ?
- Do you have Manufacturing accounting experience?
Education:
Work Location: In person
