Top 112 Administrative associate Jobs in Wellesley, Ma

Facilities Associate – Integrated Facilities Management (IFM)
Flexim US Corporation —Boston, MA
- $19 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
5d
Patient Care Associate (PCA) - Experienced Front Desk
Pediatrics West —Westford, MA
- $22 - $24 an hour
- Weekends as needed
- Background check
- Private practice
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Administrative Associate – Breast Clinic
Beth Israel Lahey Health —Needham, MA
- $21.00 - $28.26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
Front Desk Associate
Krauss Dermatology Inc —Wellesley Hills, MA
- From $25 an hour
- Full-time
- Private practice
- Mid-level
- Organizational skills
- Free parking
- 401(k)
Quick Apply
Operations Associate & Receptionist
Visterra —Waltham, MA
- $30 - $36 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
Quick Apply
Administrative Associate III- hybrid
Boston Children's Hospital —Boston, MA
- $20.63 - $31.46 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
4d
Front Office Associate
RAYUS Radiology —Dedham, MA
- Temporary
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
Front Desk Associate
Art of Problem Solving —Wellesley, MA
- $21.13 - $21.63 an hour
- Part-time
- Google Workspace
- English
- Administrative experience
- Tuition reimbursement
- 401(k) matching
Quick Apply
6d
Administrative Associate - FHC
University of Massachusetts Medical School —Westborough, MA
- $38,604.80 - $47,528.00 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- No high school diploma
- High school diploma or GED
13d
Administrative Coordinator Office of Associate Dean of Research
Boston University —Boston, MA
- Mid-level
- US work authorization
3d
Healthcare Associates Part-time Administrative Associate
Beth Israel Lahey Health —Boston, MA
- $22.71 - $30.57 an hour
- Part-time
- Microsoft Outlook
- Hospital
- Data analysis skills
Administrative Associate
Beth Israel Lahey Health —Boston, MA
- $22.71 - $30.57 an hour
- Full-time
- Microsoft Outlook
- Hospital
- Data analysis skills
13d
Front Desk Associate
South Shore Therapies —Norwood, MA
- $19 - $21 an hour
- Part-time
- Microsoft Outlook
- Administrative experience
- Clinic
Quick Apply
6d
Administrative Associate, Emergency Room, Per Diem
Beth Israel Lahey Health —Winchester, MA
- $19.50 - $26.24 an hour
- Call employer
- Customer service
- Computer literacy
- English
Business Operations Associate
StemWave —Boston, MA
- $70,000 - $120,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
11d
Administrative & Operations Associate – Financial Services
The Bulfinch Group —Needham Heights, MA
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Healthcare Associates Administrative Coordinator
Beth Israel Lahey Health —Boston, MA
- $22.05 - $29.68 an hour
- Full-time
- Management
- Hospital
- Mid-level
Data Entry Associate
Nichols Road Advisors —Boston, MA
- $52,102.18 - $62,746.71 a year
- Full-time
- Entry level
- Time management
- 401(k)
- Paid time off
Quick Apply
5d
Marketing Associate
The Boston Foundation —Boston, MA
- $58,000 - $62,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Front Desk Associates, Chestnut Hill
Equinox —Newton, MA
- $15 an hour
- Part-time
- Computer literacy
- High school diploma or GED
- Ability to lift 50 pounds
Quick Apply
11h

I want to receive the latest job alert for administrative associate in wellesley, ma

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative associate jobs near wellesley, ma

Associate Dean jobs in Boston, MA

Operations Associate jobs in Boston, MA

Administrative Associate jobs in Boston, MA

Office Assistant jobs in Dedham, MA

Operations Associate jobs in Waltham, MA

Healthcare Associate jobs in Boston, MA

Facilities Associate jobs in Boston, MA

Marketing Associate jobs in Boston, MA

Front Desk Agent jobs in Wellesley, MA

Administrative Associate jobs in Wilson, NC

Administrative Associate jobs in Minneapolis, MN

Banking Associate jobs in Miami, FL

Administrative Associate jobs in Chicago, IL

Houston Police Department Administrative Jobs jobs in Houston, TX

Administrative Associate jobs in Columbia, SC

Client Service Associate jobs in Pittsburgh, PA

Front Desk Agent jobs in Bellevue, WA

It Help Desk jobs in Pittsburgh, PA

Help Desk jobs in Greenville, SC

Front Desk Agent jobs in Louisville, KY

Facilities Associate – Integrated Facilities Management (IFM)

Flexim US Corporation -
Boston, MA

Quick Apply

Job Details

Full-time
$19 - $22 an hour
5 days ago

Qualifications

Vendor relationship building
Customer communication
High school diploma or GED

Full Job Description

About the Role

We are seeking a hands-on, customer-focused Facilities Associate to support day-to-day operations at a client site in the Boston Metro area. This role sits at the intersection of hospitality and facilities management — you'll be the friendly face greeting employees and visitors at the front desk, the go-to person ensuring meetings and office events run smoothly, and the behind-the-scenes support keeping the workplace stocked, functional, and well-maintained. You'll also serve as a key point of contact for third-party vendors and suppliers who support site operations.

This is an ideal role for someone who thrives in a fast-paced, people-first environment and takes pride in delivering a five-star workplace experience while staying comfortable rolling up their sleeves for hands-on facilities tasks.

Key Responsibilities

Customer Service & Front Desk Coverage

Serve as the first point of contact for employees, visitors, and guests at the front desk/reception area
Greet and check in visitors, issue badges, and ensure a professional, welcoming experience
Answer phones, respond to workplace inquiries, and direct requests to the appropriate teams
Maintain a polished, professional presence representing both the client and the IFM team

Office Event & Meeting Support

Provide hands-on support for internal meetings and office events, including room setup/breakdown, A/V assistance, and catering coordination
Partner with employees and event organizers to ensure meeting spaces are ready, stocked, and functioning properly
Troubleshoot basic technology or room issues during events and escalate as needed

Maintenance & Workplace Support

Perform daily rounds of break rooms, pantries, and common areas; restock snacks, beverages, and supplies
Monitor the general condition of the workplace and report maintenance issues or repair needs
Support light facilities tasks such as furniture adjustments, signage placement, and supply organization
Ensure conference rooms, common areas, and workstations are clean, organized, and presentable

Vendor & Supplier Coordination

Serve as an on-site liaison for third-party vendors and suppliers (janitorial, catering, maintenance, security, etc.)
Coordinate vendor access, schedules, and deliveries in line with site protocols
Monitor vendor performance and communicate service issues to the Facilities Manager
Support vendor check-in/check-out processes and maintain accurate service logs

What We're Looking For

1–3+ years of experience in facilities, hospitality, front desk/reception, office administration, or customer service
A hands-on, "no task too small" attitude with a willingness to pitch in wherever needed
Strong interpersonal and communication skills; comfortable interacting with employees, visitors, and vendors alike
Ability to multi-task and prioritize in a dynamic, fast-paced office environment
Basic understanding of workplace operations, building systems, or vendor management is a plus
Proficiency with Microsoft Office (Outlook, Teams, Excel) and comfort learning facilities/ticketing software
Reliable, punctual, and professional demeanor
Ability to stand, walk, and lift light items (up to 25 lbs) as needed throughout the day

Preferred Qualifications

High school diploma or equivalent required; Associate's or Bachelor's degree a plus
Prior experience supporting a corporate office, IFM provider, or client-facing facilities role
Experience coordinating with third-party vendors/suppliers

Why Join Us

Opportunity to grow within a global Integrated Facilities Management organization
Collaborative, team-oriented site culture
Exposure to both hospitality/customer service and core facilities operations
Competitive pay and benefits package

Schedule: [Monday–Friday, 8:00 AM – 5:00 PM] Compensation: $19.00 – $22.00 per hour

Flexim is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: $19.00 - $22.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

administrative associate jobs in wellesley, ma

Facilities Associate – Integrated Facilities Management (IFM)

Patient Care Associate (PCA) - Experienced Front Desk

Administrative Associate – Breast Clinic

Front Desk Associate

Operations Associate & Receptionist

Administrative Associate III- hybrid

Front Office Associate

Front Desk Associate

Administrative Associate - FHC

Administrative Coordinator Office of Associate Dean of Research

Healthcare Associates Part-time Administrative Associate

Administrative Associate

Front Desk Associate

Administrative Associate, Emergency Room, Per Diem

Business Operations Associate

Administrative & Operations Associate – Financial Services

Healthcare Associates Administrative Coordinator

Data Entry Associate

Marketing Associate

Front Desk Associates, Chestnut Hill

I want to receive the latest job alert for administrative associate in wellesley, ma

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected