Top 210 Administrative assistant Jobs in West Allis Wi

Executive Assistant
A.O. Smith —Milwaukee, WI
- Full-time
- Mid-level
- Office
- Residential
- Disability insurance
- Health insurance
Quick Apply
12d
Warehouse Assistant
Phillips Pet Food & Supplies —Milwaukee, WI
- $19 an hour
- Full-time
- Ability to walk for extended periods
- Computer literacy
- Local
Quick Apply
4d
Executive Marketing Administrator
The QTI Group —Milwaukee, WI
- From $85,000 a year
- Monday to Friday
- Research
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
Administrative Assistant (Job # 33359)
InnoSource —Wisconsin
- $17.20 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Branch Office Administrator
Edward Jones —Germantown, WI
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Office Administrative Professional
Steamfitters Local 601 —Milwaukee, WI
- $30 - $31 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
4d
Administrative Assistant II - West Allis, WI
Advocate Aurora Health —West Allis, WI
- $26.55 - $39.85 an hour
- Full-time
- Hospital
- Research
- Mid-level
2d
Administrative Assistant
Maya Ai inc. —Milwaukee, WI
- Up to $65,000 a year
- Full-time
- Google Workspace
- Microsoft Outlook
- Office
Quick Apply
Administrative Assistant
Mitz & Rozansky SC —Glendale, WI
- $29 - $31 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- Data entry
- 401(k)
- Paid time off
Quick Apply
Administrative Support Assistant
City of West Allis —West Allis, WI
- $21.45 - $23.83 an hour
- Full-time
- Microsoft Word
- Mid-level
- Office
- Wellness program
- Health savings account
3d
Administrative Assistant
Wisconsin Memorial Park Inc —Brookfield, WI
- Part-time
- Word processing
- Writing skills
- Research
Quick Apply
3d
Clinical Office Assistant Float
Advocate Aurora Health —Milwaukee, WI
- $20.80 - $31.20 an hour
- Full-time
- Ability to walk for extended periods
- Office
- Administrative experience
10d
Administrative Assistant
GMR Marketing —New Berlin, WI
- $50,000 - $60,000 a year
- Hybrid work
- Mid-level
- Office
- Databases
- Health savings account
- Employee stock purchase plan
4d
PT Office Assistant
Medical Systems —Milwaukee, WI
- $16 - $20 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Flexible schedule
Quick Apply
Part-Time Administrative Assistant
Paradise Memorial Funeral Home —Milwaukee, WI
- From $20 an hour
- Part-time
- Computer literacy
- Mid-level
- Office
Quick Apply
Clinical Office Assistant (COA)-Outpatient Rehab, Spine Program
Advocate Aurora Health —Milwaukee, WI
- $20.80 - $31.20 an hour
- Part-time
- Ability to walk for extended periods
- Administrative experience
- High school diploma or GED
4d
Administrative Assistant
Group II —Waukesha, WI
- $53,000 - $56,500 a year
- Full-time
- Microsoft Office
- Front desk
- Communication skills
Office Administrator
Custom Fabricating & Supplies —Franklin, WI
- From $22 an hour
- Full-time
- Office
- Administrative experience
- Organizational skills
- Profit sharing
- Health insurance
Quick Apply
12d
Bookkeeper/Administrative Assistant
Subterranean —Milwaukee, WI
- $25 - $34 an hour
- Part-time
- Hybrid work
- Writing skills
- Mid-level
- Office
- Flexible schedule
Quick Apply
7d
Administrative Assistant
Zenar Corporation —Oak Creek, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply

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Executive Assistant

A.O. Smith -
Milwaukee, WI

Quick Apply

Job Details

Full-time
12 days ago

Benefits

Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Life insurance
Retirement plan

Qualifications

High school diploma or GED

Full Job Description

Company / Location Information

A.O. Smith is a global leader applying innovative technologies and energy-efficient solutions to products manufactured and marketed worldwide. The company is one of the world’s leading manufacturers of residential and commercial water heating equipment and boilers, as well as a manufacturer of water treatment products for residential and light commercial applications. A. O. Smith is headquartered in Milwaukee, Wisconsin, with approximately 12,000 employees at operations in the United States, Canada, China, India, Mexico, the Netherlands, and the United Kingdom.

Primary Function

We are seeking a highly skilled, proactive, and detail-oriented Executive Support Specialist – Finance to provide advanced operational and executive support to senior Finance leadership, including the CFO, Corporate Controller, and Vice President of Investor Relations.

This role goes beyond traditional administrative support and requires strong judgment, executive presence, and the ability to operate with a high degree of autonomy. Further, the role requires the ability to anticipate needs, manage competing priorities, support business initiatives, and contribute to executive effectiveness. The position focuses on seamless executive coordination and readiness, project support, communications, and cross-functional alignment, while maintaining the highest level of confidentiality and professionalism.

Responsibilities

Executive Support & Effectiveness

Serve as a strategic gatekeep for the executive, triaging requests, prioritizing issues, and ensuring alignment with business priorities and strategic initiatives
Manage complex executive calendars, coordinating meetings, agendas, and follow-ups to support effective decision-making and execution
Maintain a forward-looking view of deadlines and risks, anticipating needs and proactively resolving scheduling, prioritization, and workflow challenges

Finance & Investor Relations Support

Support activities related to investor relations, earnings preparation, and Board materials
Assist in coordinating logistics and preparation for key internal and external financial events, leadership meetings, and financial communications
Partner with Finance leadership to ensure alignment across initiatives, deadlines, and deliverables, ensuring accuracy and timely completion

Project Coordination & Business Support

Coordinate cross-functional activities on behalf of Finance leadership ensuring alignment and clarity of responsibilities
Track key deliverables, timelines, and action items to support execution of business priorities, escalating risks to maintain momentum
Identify and implement opportunities to improve efficiency and streamline administrative and operational processes

Executive Communications & Content Development

Prepare and format presentations, reports, and executive-level materials (PowerPoint, spreadsheets, briefing documents) to ensure clarity, accuracy and consistent executive standard
Draft and edit correspondence and communications with a high degree of professionalism, ensuring messages are concise, well-structured, and aligned with leadership expectations
Maintain consistency and quality across materials presented to senior leadership and external stakeholders, ensuring version control, accuracy, and readiness for executive review

Stakeholder & Relationship Management

Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and timely follow-through
Manage confidential and sensitive information with discretion, sound judgment, and a high degree of professionalism
Build strong, trust-based working relationships across the business to support alignment and effective collaboration.

Operational & Administrative Leadership

Coordinate domestic and international travel, including complex itineraries, ensuring seamless integration with executive schedules and priorities
Manage expense reporting, documentation, and administrative processes with accuracy and timeliness
Contribute to continuous improvement of executive office standards, tools, and practices to enhance efficiency and consistency

Qualifications

High school diploma or equivalent required; Associates or Bachelors degree preferred
7–10+ years of experience supporting senior executives, preferably within Finance or related functions
Experience supporting executives at a publicly traded Company and working with board and investor relations materials
Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word)
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Exceptional attention to detail and ability to handle confidential information
Interest in leveraging technology (e.g., collaboration tools, AI-enabled tools) to improve efficiency

We Offer

Competitive compensation package and comprehensive benefits plans which include medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short- and long-term disability programs and tuition assistance.
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ADA Statement & EEO Statement

In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.

We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

Quick Apply

Refine Your Search

administrative assistant jobs in west allis wi

Executive Assistant

Warehouse Assistant

Executive Marketing Administrator

Administrative Assistant (Job # 33359)

Branch Office Administrator

Office Administrative Professional

Administrative Assistant II - West Allis, WI

Administrative Assistant

Administrative Assistant

Administrative Support Assistant

Administrative Assistant

Clinical Office Assistant Float

Administrative Assistant

PT Office Assistant

Part-Time Administrative Assistant

Clinical Office Assistant (COA)-Outpatient Rehab, Spine Program

Administrative Assistant

Office Administrator

Bookkeeper/Administrative Assistant

Administrative Assistant

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