Top 45 Contract coordinator Jobs in West Chester, Pa

Facilities Operations Coordinator
Arora Engineers, Inc. —Chadds Ford, PA
- $70,000 - $90,000 a year
- Full-time
- Customer service
- Mid-level
- Administrative experience
Maintenance Contract Coordinator
Kone —Philadelphia, PA
- $58,600 - $76,965 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Customer service
- Mid-level
- Health savings account
- AD&D insurance
7d
Construction Coordinator - (Northeast Region)
Burns & McDonnell —Conshohocken, PA
- $80,000 - $125,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Health insurance
- 401(k)
Contracts Coordinator
KPS Life —King of Prussia, PA
- Mid-level
- Contracts
2026-2027 (Annual) Supplemental Contract - Advanced Placement Coordinator- AP ORG RHS
West Chester Area School District —West Chester, PA
- Online Application
- Military encouraged
- Public school
- Entry level
2026-2027 (Annual) Supplemental Contract - Building Assessment Coordinator- ASSMT CD EBE
West Chester Area School District —West Chester, PA
- Online Application
- Research
- Mid-level
- Military encouraged
2026-2027 (Annual) Supplemental Contract - Building Assessment Coordinator- ASSMT CD GSE
West Chester Area School District —West Chester, PA
- Online Application
- Research
- Mid-level
- Military encouraged
2026-2027 (Annual) Supplemental Contract - Proactive Program Support Coordinator- PROACT EBE
West Chester Area School District —West Chester, PA
- Online Application
- Military encouraged
- Public school
- Entry level
2026-2027 (Annual) Supplemental Contract - Building Assessment Coordinator- ASSMT CD EHS
West Chester Area School District —West Chester, PA
- Online Application
- Research
- Mid-level
- Military encouraged
2026-2027 (Annual) Supplemental Contract - Proactive Program Support Coordinator- PROACT EGE
West Chester Area School District —West Chester, PA
- Online Application
- Military encouraged
- Public school
- Entry level
2026-2027 (Annual) Supplemental Contract - AP COORDINATOR- AP ORG EHS
West Chester Area School District —West Chester, PA
- Online Application
- Military encouraged
- Public school
- Entry level
2026-2027 (Annual) Supplemental Contract - Building Assessment Coordinator- ASSMT CD RHS
West Chester Area School District —West Chester, PA
- Online Application
- Mid-level
- Military encouraged
- Ability to lift 25 pounds
Risk Management Coordinator
BRIXMOR PROPERTY GROUP —Conshohocken, PA
- $70,000 - $75,000 a year
- Full-time
- Research
- Mid-level
- Bachelor's degree
Quick Apply
Recruiting Coordinator
XSG —West Chester, PA
- $26.82 - $30.00 an hour
- Temporary
- Mid-level
- Office
- In-person
Quick Apply
Post-Secondary Preparation Coordinator at el Centro de Estudiantes HS
Big Picture Philadelphia —Philadelphia, PA
- $50,000 - $60,000 a year
- 8 hour shift
- Background check
- School experience
- High school
- Disability insurance
- Health insurance
Quick Apply
Project Coordinator
Actalent —Spring City, PA
- $20 - $22 an hour
- Temporary
- Mid-level
- Contracts
- Fair chance
- Commuter assistance
- Health savings account
Quick Apply
22h
Buyer Coordinator
firstPRO —Swedesboro, NJ
- $25 - $27 an hour
- Temporary
- Mid-level
- Office
- Data entry
Quick Apply
2d
Account Coordinator
Leo Facilities Maintenance —Exton, PA
- Microsoft Word
- Microsoft Outlook
- Writing skills
- Profit sharing
- Paid holidays
Quick Apply
11d
Labor Relations Coord
Henkels & McCoy —Blue Bell, PA
- Full-time
- Mid-level
- Administrative experience
- Organizational skills
9d
Operations and Finance Coordinator
Philadelphia Green Capital Corp. —Philadelphia, PA
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Retirement plan
Quick Apply

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Facilities Operations Coordinator

Arora Engineers, Inc.
Chadds Ford, PA

Apply Now

Job Details

Full-time
$70,000 - $90,000 a year

Qualifications

Project team coordination
Performance dashboard reports
Customer service
Property supervision
Spreadsheets
Dashboard creation
Dashboard creation support
CMMS
Administrative experience
Managing projects
Productivity software
Cross-functional collaboration
Cross-functional team management
Cross-functional communication
Excel data analysis

Full Job Description

Description

POSITION OVERVIEW:

The Facilities Operations Coordinator provides operational and administrative support for Arora's Facilities Management portfolio by coordinating work order and project activities from initiation through closeout. Serving as a central point of coordination between customers, subcontractors, Facilities Management leadership, and internal support departments, this position supports efficient service delivery, customer reporting, subcontractor administration, and project execution while ensuring compliance with customer requirements and company procedures.

The position provides operational continuity by supporting Facilities Management leadership, coordinating cross-functional activities, and serving as administrative backup to Project Managers during periods of high workload or planned absences. Success in this role requires strong organizational skills, initiative, attention to detail, and the ability to coordinate multiple stakeholders and competing priorities in a fast-paced facilities management environment.

ESSENTIAL RESPONSIBIILTIES:

Coordinate Facilities Management Operations by supporting the execution of multiple facilities management contracts and ensuring projects progress efficiently from initiation through closeout.
Manage Project Administration by coordinating project setup, work order administration, project documentation, and operational records in accordance with customer and company requirements.
Coordinate Work Management Systems by maintaining CMMS data, customer-facing trackers, operational dashboards, performance metrics, and reporting tools that support effective work order management and program visibility.
Coordinate Subcontractor Operations by supporting subcontractor onboarding, procurement activities, proposal coordination, operational communications, and vendor compliance while serving as the primary administrative liaison between subcontractors and internal teams.
Support Financial Administration by coordinating proposal documentation, customer approvals, invoice preparation, project reconciliation, and project closeout activities to support timely financial processing.
Coordinate Operational Support Activities by facilitating after-hours service requests, supporting contract mobilization and operational transitions, coordinating customer meetings, and providing administrative support to Facilities Management leadership.
Support Safety, Quality, and Compliance Programs by coordinating meetings, maintaining required documentation, tracking action items, and supporting administrative compliance activities.
Drive Operational Excellence by maintaining standardized procedures, supporting employee and subcontractor onboarding, recommending process improvements, and promoting consistent operational practices across the Facilities Management organization.
Foster Cross-Functional Collaboration by coordinating activities among Operations, Procurement, Accounting, Contracts, Project Management, customers, and subcontractors to support efficient program execution and exceptional customer service.
Exercise independent judgment in coordinating operational priorities, resolving routine workflow issues, recommending process improvements/solutions, and escalating matters requiring review.
Analyze operational data, customer requirements, and performance trends to recommend process improvements and support management decision making.

Qualifications

QUALIFICATIONS & EXPERIENCE :

Education:

Associate or bachelor’s degree in any discipline is preferred.

Experience:

Minimum five (5) years of progressively responsible administrative, operations coordination, project coordination, or program support experience.
Minimum two (2) years supporting facilities management, operations and maintenance, property management, construction, service delivery, or a related facilities services environment.
Demonstrated experience coordinating multiple concurrent projects or work orders while managing competing priorities in a fast-paced environment.
Experience supporting subcontractor or vendor management activities, including onboarding, coordination, performance tracking, or contract administration.
Experience utilizing Computerized Maintenance Management Systems (CMMS), work order management systems, or similar operational platforms to coordinate service requests, maintenance activities, and reporting.
Strong proficiency with Microsoft Office 365, particularly Excel, including development and maintenance of reports, dashboards, trackers, and operational documentation.
Experience coordinating activities across multiple departments and communicating effectively with customers, subcontractors, and internal stakeholders.
Experience supporting operational reporting, document control, financial administration, or project controls.

Equipment, Physical Activity, Physical, Visual Acuity Requirements: See attached ADA Job Requirement Supplemental Checklist.

Work Environment Descriptions: See attached ADA job Requirement Supplemental Checklist

Apply Now

Refine Your Search

contract coordinator jobs in west chester, pa

Facilities Operations Coordinator

Maintenance Contract Coordinator

Construction Coordinator - (Northeast Region)

Contracts Coordinator

2026-2027 (Annual) Supplemental Contract - Advanced Placement Coordinator- AP ORG RHS

2026-2027 (Annual) Supplemental Contract - Building Assessment Coordinator- ASSMT CD EBE

2026-2027 (Annual) Supplemental Contract - Building Assessment Coordinator- ASSMT CD GSE

2026-2027 (Annual) Supplemental Contract - Proactive Program Support Coordinator- PROACT EBE

2026-2027 (Annual) Supplemental Contract - Building Assessment Coordinator- ASSMT CD EHS

2026-2027 (Annual) Supplemental Contract - Proactive Program Support Coordinator- PROACT EGE

2026-2027 (Annual) Supplemental Contract - AP COORDINATOR- AP ORG EHS

2026-2027 (Annual) Supplemental Contract - Building Assessment Coordinator- ASSMT CD RHS

Risk Management Coordinator

Recruiting Coordinator

Post-Secondary Preparation Coordinator at el Centro de Estudiantes HS

Project Coordinator

Buyer Coordinator

Account Coordinator

Labor Relations Coord

Operations and Finance Coordinator

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