Top 237 Executive administrator Jobs in West Covina, Ca

Project Advisor/Executive Administrator
ADP —San Dimas, CA
- $21.92 - $40.87 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Disability insurance
Executive Secretary (Human Resources)
Rancho Santiago Community College District —Santa Ana, CA
- $94,680.14 - $120,958.32 a year
- Online Application
- Background check
- Word processing
- English
14d
Executive Director of Parks, Recreation and Community Services (EM)
City of Santa Ana —Santa Ana, CA
- $198,840 - $260,004 a year
- Full-time
- Senior level
10d
Executive Operations and Projects Administrator
Pitzer College —Claremont, CA
- $80,000 - $90,000 a year
- Weekends as needed
- Hybrid work
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
ASSOCIATE CFO
Alhambra Hospital Medical Center —Alhambra, CA
- $70 an hour
- 5 years
- Finance
- Master's degree
Chief of Staff
mRelief —Los Angeles, CA
- $140,000 a year
- Full-time
- Remote
- Children
- Senior level
- Health insurance
- Dental insurance
Quick Apply
CEO
PartTimeJobs —Compton, CA
- $81,872.40 - $98,599.02 a year
- Temporary
- Office
- In-person
- Senior level
Quick Apply
Operations Admin
Exemplis —Buena Park, CA
- $26.06 - $39.09 an hour
- Monday to Friday
- Microsoft Word
- Spanish
- Research
- Health insurance
- Dental insurance
Executive Administrator
St Vincent De Paul Society of Los Angeles —Los Angeles, CA
- $28.84 - $31.25 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Chief Financial Officer - Administration - Days
University of California, Irvine —Orange, CA
- $534,500 - $1,167,900 a year
- Full-time
- Background check
- 11+ years
- Project management
- Health insurance
- Retirement plan
National Executive Assistant
After-School All-Stars —Los Angeles, CA
- $80,000 - $95,000 a year
- Full-time
- 6 years
- Customer service
- Writing skills
- Free parking
- 403(b) matching
Quick Apply
Director of Advisory Services
Falcon Wealth Planning, Inc. —Ontario, CA
- $125,000 - $150,000 a year
- Full-time
- 7 years
- Office
- Finance
- Health insurance
- Dental insurance
Quick Apply
Senior Vice President of Operations
M&A Executive Search —Los Angeles, CA
- From $190,000 a year
- Full-time
- Bachelor's degree
- In-person
- Senior level
- Relocation assistance
Quick Apply
COO- Korean Bi-lingual
Electri-Tech Services, Inc. —City of Industry, CA
- $130,000 - $150,000 a year
- Full-time
- Background check
- CPA
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
3d
President Arbor Care Operations
Harvest Landscape Enterprises —Orange, CA
- $180,000 - $220,000 a year
- Full-time
- Clean driving record
- 5 years
- Employment & labor law
Quick Apply
4d
Director of Operations and Expansion
MSI —Orange, CA
- $120,000 - $160,000 a year
- Full-time
- Inventory management
- 8 years
- Bachelor's degree
- Disability insurance
- Health insurance
Executive Director - US
Keep A Child Alive —Los Angeles, CA
- $200,000 - $250,000 a year
- Remote
- Continuous improvement
- Critical & Intensive Care
- Children
Quick Apply
Sr. Ops Innovation Manager
Panda Restaurant Group —Rosemead, CA
- $127,000 - $178,000 a year
- Email
- Hybrid work
- 7 years
- Bachelor's degree
- Senior level
- AD&D insurance
- Disability insurance
Quick Apply
CEO In Training (CIT)
Cornerstone Service Center —Los Angeles, CA
- From $90,000 a year
- Full-time
- Mid-level
- Business development
- Bachelor's degree
- On-the-job training
Quick Apply
Associate Chief of Staff
Hourglass Cosmetics —Los Angeles, CA
- $100,000 - $115,000 a year
- Hybrid work
- 5 years
- Office
- Analysis skills
- Paid holidays
- Disability insurance
Quick Apply
7d

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executive administrator jobs near west covina, ca

Project Advisor/Executive Administrator

ADP -
San Dimas, CA

Apply Now

Job Details

Full-time
$21.92 - $40.87 an hour

Benefits

Wellness program
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
Volunteer time off
Life insurance

Qualifications

Project team coordination
Microsoft Excel
Microsoft Outlook
Business travel arrangements
Content management systems
Executive administrative support
Communication platforms
Collaborative technology platforms
Managing executive calendars
Cross-functional collaboration
Cross-functional communication

Full Job Description

Position Summary

We are seeking a highly organized, proactive, and resourceful Project Advisor to provide executive and operational support to Vice Presidents and their extended organizations. This individual will serve as a trusted partner to senior leadership, ensuring seamless business operations, effective communication, and successful execution of key priorities. The ideal candidate thrives in a fast-paced environment, excels at managing competing demands, anticipates needs before they arise, and demonstrates exceptional professionalism, discretion, and sound judgment. Success in this role requires strong relationship-building skills, attention to detail, and the ability to collaborate effectively across all levels of the organization.

Key Responsibilities

Executive Support & Operations

Provide high-level administrative support to Vice Presidents, ensuring efficient day-to-day operations and alignment of priorities.
Manage complex executive calendars, including scheduling across multiple time zones, resolving conflicts, and optimizing leaders' time.
Coordinate internal and external meetings, including agendas, logistics, conference rooms, materials, and follow-up actions.
Track executive commitments, action items, and deliverables to ensure timely completion.
Serve as a key point of contact for executives, engaging professionally with senior leaders, employees, customers, and external partners.
Exercise the highest level of confidentiality when handling sensitive business and personnel information.

Travel & Event Management

Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reporting.
Plan and manage executive leadership meetings, team meetings, offsite events, and leadership site visits.
Support local site initiatives, employee programs, Business Resource Group (BRG) activities, and leadership engagement events.

Communication & Project Coordination

Develop, edit, and format executive presentations, reports, communications, and other business materials.
Manage special projects and initiatives that support organizational priorities and business objectives.
Assist with internal communications and programs that enhance employee engagement and the overall associate experience.
Partner with cross-functional teams and administrative professionals to ensure effective business execution and operational excellence.
Support office moves, workspace planning, re-stacking efforts, and other site-related projects as needed.

Qualifications

Required Experience & Skills

3–5+ years of experience in executive administration, project coordination, communications, or a related field, preferably supporting senior leaders.
Proven success supporting multiple executives simultaneously in a fast-paced, dynamic environment.
Demonstrated ability to manage competing priorities, navigate ambiguity, and execute with minimal supervision.
Strong project coordination and organizational skills, including the ability to analyze information, identify solutions, and recommend actions.
Exceptional verbal and written communication skills with the ability to influence and build relationships across all levels of the organization.
Advanced calendar management, meeting coordination, and executive support experience.
Extensive experience coordinating complex domestic and international travel.
Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, Excel, and SharePoint.
Experience with content management and collaboration platforms; familiarity with Adobe Creative Suite, Vyond, or similar tools is a plus.
Ability to anticipate needs, solve problems proactively, and maintain a high level of professionalism under pressure.

Personal Attributes

Positive, collaborative, and customer-focused mindset.
Highly organized with exceptional attention to detail.
Resourceful self-starter with strong initiative and follow-through.
Adaptable and resilient in a rapidly changing environment.
Strong decision-making, judgment, and problem-solving capabilities.
Ability to work independently while effectively partnering across teams and functions.

Core Competencies

Executive Presence and Professionalism
Strategic Prioritization and Time Management
Communication and Relationship Building
Project Coordination and Execution
Organizational Agility
Problem Solving and Decision Making
Confidentiality and Sound Judgment
Attention to Detail
Collaboration and Teamwork
Adaptability and Resilience

Success Profile

The successful candidate will be a trusted business partner who anticipates needs, removes obstacles, drives execution, and enables senior leaders to focus on strategic priorities. They will operate with professionalism, discretion, and confidence while supporting a large, complex organization and fostering a positive employee experience across the business.

Base salary offers for this position may vary based on factors such as location, skills, and relevant experience. Some positions may include additional compensation in the form of bonus, equity or commissions. We offer the following benefits: Medical, Dental, Vision, Life Insurance, Matched Retirement Savings, Wellness Program, Short-and Long-Term Disability, Charitable Contribution Match, Holidays, Personal Days & Vacation, Paid Volunteer Time Off, and more. The compensation for this role is USD $21.92 - USD $40.87 / Hour*

Actual compensation will not be less than the applicable minimum wage or minimum exempt salary requirement under federal, state and local laws.

A little about ADP: We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise. We believe our people make all the difference in cultivating a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. We've received recognition for our work by many esteemed organizations, learn more at ADP Awards and Recognition.

Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP: ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP’s operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.

Ethics at ADP: ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click https://jobs.adp.com/life-at-adp/ to learn more about ADP’s culture and our full set of values.

Apply Now

Refine Your Search

executive administrator jobs in west covina, ca

Project Advisor/Executive Administrator

Executive Secretary (Human Resources)

Executive Director of Parks, Recreation and Community Services (EM)

Executive Operations and Projects Administrator

ASSOCIATE CFO

Chief of Staff

CEO

Operations Admin

Executive Administrator

Chief Financial Officer - Administration - Days

National Executive Assistant

Director of Advisory Services

Senior Vice President of Operations

COO- Korean Bi-lingual

President Arbor Care Operations

Director of Operations and Expansion

Executive Director - US

Sr. Ops Innovation Manager

CEO In Training (CIT)

Associate Chief of Staff

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