Top 58 Office managers Jobs in West Des Moines, Ia

Billing/Office Coordinator
Communication Data Link —Grimes, IA
- $24 - $28 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Paid holidays
- Dental insurance
Quick Apply
Assistant Ticket Office Manager | Full-Time | Iowa Events Center
Oak View Group —Des Moines, IA
- $55,000 - $60,000 a year
- Extended hours
- Sales
- Mid-level
- Office
- Health insurance
- Dental insurance
Office Coordinator
FirstService Residential —Des Moines, IA
- $23 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- Writing skills
- Paid holidays
- Disability insurance
Quick Apply
1h
Office Coordinator
Merry Maids of Gladstone, MO —Des Moines, IA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Sales
Quick Apply
9d
Office Manager and Data and Compliance Coordinator
TeachIowa —West Des Moines, IA
- Full-time
- Mid-level
- Office
- Pre-employment physical examination
Office Coordinator
Precision Garage Door —Des Moines, IA
- $20 - $22 an hour
- Full-time
- Background check
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Operations Manager
Vylor —Des Moines, IA
- Hybrid work
- Microsoft Outlook
- Research
- Mid-level
- Paid holidays
- Health insurance
9d
CPHS Office and External Relations Manager
Drake University —Des Moines, IA
- Online Application
- Microsoft Outlook
- Writing skills
- Mid-level
2d
Dental - Front Office Coordinator
D4C Dental Brands, Inc. —West Des Moines, IA
- Dental office
- Computer literacy
- Writing skills
- Health savings account
- Paid holidays
Quick Apply
8d
Office Manager
Cleaning Managment —Des Moines, IA
- Full-time
- Bachelor of Science
- Mid-level
- Office
Quick Apply
Office Manager
The Lauridsen Group —Ankeny, IA
- Extended hours
- Writing skills
- Mid-level
- Office
1d
Customer Service Lead / Office Coordinator
9016 Power Systems LLC —Des Moines, IA
- Full-time
- Microsoft Excel
- ERP systems
- Mid-level
Dental Office Manager
Aspen Dental —Des Moines, IA
- $50,000 - $60,000 a year
- Full-time
- Dental office
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Office Manager/Dispatcher
Menara Med LLC —Des Moines, IA
- $18 - $22 an hour
- Part-time
- Writing skills
- Mid-level
- Administrative experience
Quick Apply
4d
Office Coordinator
Arvato —Cumming, IA
- Online Application
- English
- Mid-level
- Office
- Commuter assistance
- Paid holidays
Quick Apply
Administrative Coordinator - Office of the President & Provost
GRAND VIEW UNIVERSITY —Des Moines, IA
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
14d
Dental Office Treatment Coordinator
Affordable Care, LLC —Norwalk, IA
- Full-time
- Dental office
- Sales
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Front Office Coordinator - Ankeny (South), IA
Athletico Physical Therapy —Ankeny, IA
- $15.00 - $23.50 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid parental leave
- Health savings account
4d
Front Office Coordinator
University West Pet Clinic —Des Moines, IA
- $16 - $17 an hour
- Part-time
- Background check
- Pass drug screening
- High school diploma or GED
- Paid holidays
- Health insurance
10d
Assistant Operations & Office Coordinator - Part-Time
Kidwell, Inc. —West Des Moines, IA
- Part-time
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
Quick Apply

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Billing/Office Coordinator

Communication Data Link
Grimes, IA

Quick Apply

Job Details

Full-time
$24 - $28 an hour

Benefits

Paid holidays
Dental insurance
Flexible spending account
Paid time off
Cell phone reimbursement
Vision insurance
401(k) matching
Referral program

Qualifications

High school diploma or GED

Full Job Description

The Billing & Office Coordinator is responsible for completing accurate and timely billing for Renda Building Company and Renda Electric while supporting the daily administrative needs of the Renda Group office.

This position serves as a central point of communication for customers, vendors, and visitors. The ideal candidate is organized, professional, detail-oriented, and comfortable following up with project managers and field personnel to obtain the information needed to complete billing.

Success in this position requires more than entering information. The Billing & Office Coordinator must identify missing documentation, question inconsistencies, follow billing items through completion, and help ensure completed work is billed promptly and accurately.

Essential Job Responsibilities

Prepare and process monthly customer billing for Renda Building Company and Renda Electric.

Review project information, contracts, proposals, schedules of values, change orders, purchase orders, and supporting documentation before invoicing.

Work with project managers and other team members to determine the amount of work completed and ready to bill.

Prepare progress billings, time-and-material invoices, contract invoices, and other customer billing as required.

Enter invoices and billing information accurately into the company’s accounting and project-management systems.

Confirm billing agrees with contract terms, approved change orders, and completed work.

Maintain billing schedules and track each project’s billing status.

Monitor unbilled work and follow up on projects that have not been billed as expected.

Identify missing approvals, documentation, job information, or change orders that could delay billing.

Submit invoices through customer portals, email, or other required systems.

Prepare and collect supporting documents such as lien waivers, sworn statements, timesheets, material documentation, and customer-required billing forms.

Maintain organized electronic and physical billing records.

Respond to customer questions regarding invoices and provide requested supporting documentation.

Assist with invoice corrections, rejected billings, and resubmissions.

Coordinate with accounting regarding payments, outstanding receivables, retainage, and billing discrepancies.

Assist management with monthly billing reports, work-in-progress information, and project closeout documentation.

Maintain confidentiality of company, customer, employee, and financial information.

Reception and Office Support

Answer and route incoming telephone calls professionally.

Greet visitors, customers, vendors, applicants, and employees.

Receive, sort, and distribute mail and deliveries.

Maintain an organized and professional reception and common-office area.

Perform additional administrative and accounting-support duties as assigned.

Qualifications

High school diploma or equivalent required.

Associate degree in accounting, business administration, or a related field preferred.

Previous billing, accounting, office administration, or construction-industry experience preferred.

Experience with construction progress billing, schedules of values, retainage, change orders, lien waivers, or AIA-style billing is strongly preferred.

Proficiency with Microsoft Excel, Word, Outlook, and electronic document-management systems.

Experience with accounting or construction-management software is preferred.

Strong written and verbal communication skills.

Ability to communicate professionally with customers, vendors, field employees, project managers, and company leadership.

Skills and Competencies

High level of accuracy and attention to detail.

Strong organizational and time-management skills.

Ability to manage billing for multiple companies and projects with competing deadlines.

Willingness to follow up persistently when information is missing.

Ability to recognize incomplete, inconsistent, or unusual billing information.

Strong sense of ownership and personal accountability.

Ability to work independently while keeping management informed.

Professional, dependable, and service-oriented demeanor.

Ability to learn company procedures and apply them consistently.

Sound judgment when handling confidential or sensitive information.

Ability to prioritize responsibilities and shift between billing and office-support needs.

Physical and Work Requirements

Ability to work in a professional office environment.

Ability to sit and work at a computer for extended periods.

Ability to communicate by telephone, email, and in person.

Ability to occasionally lift and carry office materials weighing up to 25 pounds.

Renda Group is an equal opportunity employer and considers applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.

Renda Groups offers:

Compensation based on experience and skills
Health, Dental, and Vision benefits
401K options and company match
Cell phone stipend
Paid time off
Paid Holidays
Flexible spending accounts
Referral Program

Experience: Required 2 years of experience in Billing

Job Type: Full time

Salary: $24-28 per hour based on experience

Schedule:

Monday to Friday

Ability to Commute:

Grimes, Iowa 50111

Work Location: In person

Quick Apply

Refine Your Search

office managers jobs in west des moines, ia

Billing/Office Coordinator

Assistant Ticket Office Manager | Full-Time | Iowa Events Center

Office Coordinator

Office Coordinator

Office Manager and Data and Compliance Coordinator

Office Coordinator

Administrative Operations Manager

CPHS Office and External Relations Manager

Dental - Front Office Coordinator

Office Manager

Office Manager

Customer Service Lead / Office Coordinator

Dental Office Manager

Office Manager/Dispatcher

Office Coordinator

Administrative Coordinator - Office of the President & Provost

Dental Office Treatment Coordinator

Front Office Coordinator - Ankeny (South), IA

Front Office Coordinator

Assistant Operations & Office Coordinator - Part-Time

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