Top 14 Administrative specialist Jobs in West Haven, Ct

Cryostorage-Administrative Specialist
ReproTech LLC —Trumbull, CT
- $25.64 an hour
- Full-time
- OSHA
- Laboratory experience
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Administrative/Accounting Specialist
Tyler Heating & Air Conditioning —Stratford, CT
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Fuel card
- Paid holidays
12d
Administrative Professional
Toland Law —Hamden, CT
- $19 - $21 an hour
- Part-time
- Administrative experience
- Organizational skills
- In-person
Quick Apply
Administrative Document Specialist
SLR Consulting —Cheshire, CT
- $50,000 - $52,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
5d
Administrative Specialist
Marrakech, Inc. —Woodbridge, CT
- $19.71 an hour
- Full-time
- Office
- High school diploma or GED
- Front desk
- Profit sharing
- Paid training
Cryostorage Administrative Specialist
Reprotech, LLC —Trumbull, CT
- On call
- OSHA
- HIPAA
- Mid-level
Quick Apply
Administrative Specialist
TOSD Corporation —Berlin, CT
- $47,000 - $52,000 a year
- Full-time
- Background check
- Mid-level
- In-person
- Health insurance
- Dental insurance
Quick Apply
4d
HSPD-12: Government Badging & Credentialing Specialist
Electrosoft —New Haven, CT
- $30,000 - $40,000 a year
- Mid-level
- Administrative experience
- High school diploma or GED
Quick Apply
Flooring Office Support Specialist
Dynamic Home Solutions LLC —Waterbury, CT
- $20 - $25 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Salon Customer Experience Specialist - Trumbull Shopng Park
JCPenney —Trumbull, CT
- $17.00 - $21.25 an hour
- Sanitation
- Entry level
- Paid holidays
- Health insurance
Office Operations Specialist
The HIQS Group —Bethel, CT
- $20 - $25 an hour
- Part-time
- Background check
- Customer service
- Mid-level
- Paid holidays
- Dental insurance
Quick Apply
5d
Bilingual Administrative Support Specialist - Per Diem
Wellmore Behavioral Health —Waterbury, CT
- $19.50 an hour
- Part-time
- Spanish
- Computer literacy
- English
Splish Splash Guest Support Specialist
Herschend Family Entertainment —Calverton, NY
- $18.50 an hour
- Part-time
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule

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Cryostorage-Administrative Specialist

ReproTech LLC -
Trumbull, CT

Quick Apply

Job Details

Full-time
$25.64 an hour

Benefits

Health savings account
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Referral program

Qualifications

Biology
Medical laboratory technician experience
Laboratory experience
Environmental Science
Administrative experience
Bachelor's degree
Attention to detail
Quality control
Organizational skills
Chemistry

Full Job Description

Company Overview
For over 30 years, Reprotech has been the expert in long-term reproductive cryostorage. We are a trusted cryostorage facility that provides extended storage services to both IVF centers and oncology professionals. Operating across the United States, Reprotech maintains a substantial presence with five strategically located facilities, serving our valued patients and the network of esteemed reproductive laboratories with which we collaborate closely.

Position Summary

Responsibilities include performing the day-to-day activities of the designated office which provides long-term storage of reproductive tissues. These activities include tank testing and maintenance, inventory of specimens, shipping and receiving of specimens, termination of specimens, as well as performing pickup and deliveries of reproductive tissue. It also includes receiving incoming calls and inquiries, responding to emails, opening accounts, scheduling, as well as some billing and collection activities. It is expected that all Cryostorage-Administrative Specialists work both independently and as an integral member of the office team and have a deep understanding of all ReproTech systems and procedures.

Detailed Duties & Responsibilities

· Enter new and return inventory into inventory system

· Review electronic files for all testing and forms required for specimen storage

· Answer phone inquiries

· Work with clinics to schedule & coordinate the shipment of Client Depositor specimens

· Prepare shipping forms and documents

· Pack shipping tanks and document transfer verification

· Perform specimen pick-up and deliveries, both via in-person visits to clinics and via shipping courier

· Add/remove specimens from storage

· Document the termination of accounts

· Final disposition of specimens

· Weekly addition of liquid nitrogen to storage and shipping tanks

· Weekly testing and documentation of storage tank monitoring systems

· Yearly QC Preventative Maintenance Testing of shipping tanks

· Ongoing maintenance of storage and shipping tanks, including cleaning mushrooms, and labeling tanks and mushrooms

· On-call responsibility as required

· Monitor shipments

· Train new hires on essential job duties under the supervision of the Biorepository Director and Assistant Biorepository Director

· Maintain a working knowledge of applicable regulatory agencies such as FDA and their related regulatory requirements for the shipping and storage of reproductive tissue.

· Stay current on all Reprotech policies and procedures, including Reprotech Office Manual, Employee Handbook, SOPs, and complete required training for regulatory compliance, such as OSHA and HIPAA.

· Assist with Change Order revisions

ESSENTIAL DUTIES and RESPONSIBILITIES ADMINISTRATIVE SPECIALIST:

· Client Depositors: document prospective Client Depositor account status, record data, create invoices, and receive payments in Acumatica

· Client Depositors: create accounts, coordinate correspondence, obtain required forms or documents, review all accounts for accuracy

· Create UPS Airbills, as needed

· Assist with transfer of ownership pertaining to embryo/tissue donation as needed

· File maintenance/archiving of tank room documents

· Process inbound client documents, adding notes to client account in Acumatica and delivering information to appropriate staff

· Receive, sort, and distribute mail, and process checks

· DocuSign File organization/review/follow-up

· File Reviews

· Follow up on Auto Charge Declines, Financial Assistance, Minor Clients, Deceased Client Depositors, etc.

· Third Party billing tasks as assigned

· Provide Documents, links, and brochures to appropriate clients and clinics

· Assist in monthly invoicing tasks as needed

· Inactive Accounts: file maintenance/disposition of documents

· Contact clients for updated addresses/contact information as needed

Additional Duties and Responsibilities

· Assist with special projects as assigned by supervisors or management

· Perform duties as outlined and other duties as assigned

· Working with site team to identify areas of needed improvement or updates

· Working with site team to identify and streamline processes

· Order Office Supplies

· Quarterly recording of marketing supplies and inventory

Reasonable accommodation may be given to qualified individuals with disabilities to perform the essential functions of the job.

Education/Experience

Bachelor’s degree in a science-related field required (e.g., Biology, Chemistry, Environmental Science, or related discipline) and/or candidates with equivalent working laboratory or repository experience
Experience in the reproductive medical field, health sciences, or laboratory and a working knowledge of reproductive terminology
Ability to perceive differences in colors and read very small print consistently
Ability to perform on-call responsibilities as required
Ability to communicate with potential and current clients (clinics) and patients in a professional manner
Excellent communication skills
Excellent telephone and written communication skills
Excellent organizational skills with a strong attention to detail required
Flexibility and a positive attitude are essential
Physical requirements which include excellent fine motor skills, lifting 30+ lbs., bending and standing on feet for extended periods

Pay: $25.64 per hour

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Tuition reimbursement
Vision insurance

Education:

Bachelor's (Required)

Experience:

medical field: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative specialist jobs in west haven, ct

Cryostorage-Administrative Specialist

Administrative/Accounting Specialist

Administrative Professional

Administrative Document Specialist

Administrative Specialist

Cryostorage Administrative Specialist

Administrative Specialist

HSPD-12: Government Badging & Credentialing Specialist

Flooring Office Support Specialist

Salon Customer Experience Specialist - Trumbull Shopng Park

Office Operations Specialist

Bilingual Administrative Support Specialist - Per Diem

Splish Splash Guest Support Specialist

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