Top 105 Front desk coordinator Jobs in West Hills Ca

Front Office Coordinator
Ruth Swissa Medical Spa —Calabasas, CA
- $23 - $28 an hour
- Part-time
- Inventory management
- 3 years
- In-person
Quick Apply
3d
Front Office Coordinator
Mindpath Health —Calabasas, CA
- $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Disability insurance
10d
Dental Front Desk Receptionist
Chatsworth Family Dental Group —Chatsworth, CA
- $21 - $25 an hour
- Full-time
- Private practice
- Dental office
- Organizational skills
- 401(k)
- Employee discount
Quick Apply
4d
Wellness Coordinator/Front Desk
The Joint Chiropractic —Northridge, CA
- $18.74 an hour
- Part-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
Quick Apply
Front Office Assistant
Poms & Associates Insurance Brokers LLC —Calabasas, CA
- From $22.50 an hour
- Overtime
- Microsoft Outlook
- Research
- Office
- Opportunities for advancement
Patient Intake Coordinator
The Home Health Agency —Sherman Oaks, CA
- $25.68 - $26.94 an hour
- Part-time
- Spanish
- Dental office
- English
- Health insurance
- Dental insurance
Quick Apply
front desk/surgical coordinator
AESTHETICA LA —Tarzana, CA
- From $26 an hour
- Full-time
- Spanish
- Surgery
- Mid-level
- 401(k)
- Employee discount
Quick Apply
Front Desk Patient Success Coordinator/Clinical Assistant
Maximized Life Chiropractic —Thousand Oaks, CA
- $24 - $26 an hour
- Part-time
- Clinic
- Front desk
- In-person
- Travel reimbursement
- Paid training
Quick Apply
Admitting Coord I
Henry Mayo Newhall Hospital —Valencia, CA
- $23.00 - $30.51 an hour
- Call employer
- Computer literacy
- Writing skills
- High school diploma or GED
6d
Healthcare Reception Specialist
Avant Eyes Optometry —Porter Ranch, CA
- From $20 an hour
- Part-time
- Private practice
- Google Workspace
- Computer literacy
- Free parking
- Paid training
Quick Apply
Front Desk Assistant/Patient Coordinator
Applegate Chiropractic —Beverly Hills, CA
- $27 - $30 an hour
- Full-time
- Microsoft Excel
- Office
- Microsoft Office
- Paid holidays
- Paid time off
Quick Apply
4d
Front Desk Patient Coordinator
PROSURGICAL INC. —Glendale, CA
- From $21 an hour
- Full-time
- Bilingual
- Surgery
- Customer service
Quick Apply
Hospice Intake Coordinator
Affinity Hospice LLC —Valencia, CA
- $25 - $30 an hour
- Full-time
- HIPAA
- Mid-level
- Administrative experience
Quick Apply
Front Desk Coordinator
Platinum Dermatology Partners LLC —Thousand Oaks, CA
- $21 - $23 an hour
- Full-time
- Basic math
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Receptionist & Sales Coordinator
On The Glow —Northridge, CA
- $18 - $22 an hour
- Part-time
- Communication skills
- Entry level
Quick Apply
2d
Front Desk / Patient Care Coordinator
NU Med Spa —Westlake Village, CA
- $19 - $25 an hour
- Full-time
- Mid-level
- In-person
- Health insurance
- Dental insurance
Quick Apply
13d
Receptionist/Office Services Coordinator
Wilshire Advisors LLC —Santa Monica, CA
- $26 - $29 an hour
- Full-time
- Office
- Organizational skills
- SharePoint
- Health insurance
- Dental insurance
Quick Apply
14d
Administrative Coordinator
Saunders Electric —Van Nuys, CA
- $24 - $28 an hour
- Full-time
- Spanish
- Microsoft Outlook
- English
- AD&D insurance
- Paid time off
Quick Apply
Front Desk Receptionist
Full Function —Burbank, CA
- $20 - $25 an hour
- Part-time
- Sales
- Clinic
- Bachelor's degree
Quick Apply
10d
Front Desk Receptionist
KINGSMEN LAW —Glendale, CA
- $21 - $28 an hour
- Full-time
- Spanish
- Google Workspace
- Computer literacy
Quick Apply
4d

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Front Office Coordinator

Ruth Swissa Medical Spa
Calabasas, CA

Quick Apply

Job Details

Part-time
$23 - $28 an hour
3 days ago

Qualifications

Teamwork
Attention to detail
Med spa experience
Analytical thinking
Critical thinking

Full Job Description

Front Office Coordinator

Ruth Swissa Medical Spa | Calabasas, CA
Part-Time (3–4 Days/Week to Start) | Approximately 30 Hours/Week | Opportunity for Full-Time Growth

PLEASE READ BEFORE APPLYING:

PRE-NURSING STUDENTS, NURSING STUDENTS, OR ANYONE PLANNING TO PURSUE NURSING OR ANOTHER CLINICAL CAREER: PLEASE DO NOT APPLY.

If nursing school, PA school, medical school, or another healthcare career is part of your future plans, this position is not the right fit.

We are looking for individuals who are passionate about business, operations, leadership, management, sales, and growing within a luxury medical spa. We are making a long-term investment in the right person and are seeking someone who is equally committed to building a lasting career with our practice.

About Ruth Swissa Medical Spa

Ruth Swissa Medical Spa is a luxury medical spa recognized for advanced aesthetic and paramedical treatments, exceptional patient care, and an elevated concierge-level experience. Every aspect of our practice is centered around professionalism, efficiency, and delivering outstanding results for our patients.

We are searching for an exceptional Front Office Coordinator who thrives in a fast-paced environment and enjoys being an essential part of a high-performing team.

About the Position

This is NOT a traditional front desk or receptionist position.

If you are looking for a position where you primarily answer phones and remain behind a desk throughout the day, this role is not the right fit.

Our Front Office Coordinator is one of the most important operational roles within the practice.

This is a highly hands-on, fast-paced position that requires constant multitasking, critical thinking, and exceptional organizational skills. Every day is different, and no two hours look the same.

One moment you may be welcoming patients and checking them in, while the next you're answering incoming calls, responding to patient text messages and emails, coordinating provider schedules, preparing consultation paperwork, escorting patients to treatment rooms, assisting with patient intake, scheduling appointments, communicating with practitioners, and ensuring the entire office continues operating efficiently.

If you enjoy staying busy, solving problems, thinking several steps ahead, and performing in a high-energy environment, you will thrive here.

This Is Also a Sales Position

This is not simply an administrative role.

Our Front Office Coordinators play an integral role in converting patient inquiries into consultations and treatments while providing an exceptional luxury experience from the very first interaction.

Applicants must have a minimum of 3 years of proven sales experience.

You should feel confident:

Converting incoming inquiries into scheduled consultations
Educating patients on treatments and services
Building trust and rapport with prospective patients
Following up with leads
Overcoming objections professionally
Helping patients move confidently through their treatment journey

If sales makes you uncomfortable, this position will not be the right fit.

Responsibilities

Deliver an exceptional luxury patient experience from arrival through checkout
Welcome, check in, and check out patients
Answer and manage a high volume of incoming phone calls
Respond promptly to patient text messages and emails throughout the day
Schedule appointments for multiple providers
Coordinate provider schedules and daily office flow
Escort patients to treatment rooms
Prepare and review patient paperwork and intake forms
Communicate continuously with practitioners regarding patient needs and scheduling
Assist with treatment recommendations and scheduling
Follow up with prospective patients and existing leads
Support inventory management and administrative operations
Maintain organization while balancing multiple priorities simultaneously
Assist wherever needed to ensure seamless daily operations

Who We're Looking For

We're looking for someone who naturally thrives in a fast-paced environment.

Our ideal candidate:

Loves staying busy throughout the day
Thrives under pressure
Enjoys multitasking
Has excellent critical thinking skills
Is proactive rather than reactive
Takes initiative without being asked
Maintains professionalism during busy situations
Communicates confidently and professionally
Is highly organized and detail-oriented
Enjoys working as part of a collaborative team
Wants to build a long-term career rather than simply have another job

Growth Opportunity

We strongly believe in promoting from within.

This position offers a clear pathway for professional growth into leadership roles, including:

Assistant Practice Manager
Practice Manager
Operations Leadership

We're looking for someone who wants to grow alongside our company and become an integral part of our long-term success.

Qualifications

Minimum of 3 years of proven sales experience (REQUIRED)
Previous experience in a medical spa, dermatology, plastic surgery, luxury retail, hospitality, concierge services, or another high-end client-facing environment is strongly preferred
Exceptional multitasking and organizational abilities
Outstanding communication and interpersonal skills
Strong customer service mindset with confidence in sales
Ability to think critically and solve problems independently
Comfortable learning multiple software systems and scheduling platforms
Professional appearance and demeanor
Reliable, punctual, and committed to excellence
Looking for a long-term career in business operations and leadership

Schedule

Part-time to start
3–4 days per week
Approximately 30 paid hours per week
Opportunity for full-time employment based on performance and business needs

Why Join Ruth Swissa?

At Ruth Swissa Medical Spa, you'll become part of a team that values excellence, professionalism, growth, and exceptional patient care. You'll have the opportunity to develop valuable business, operations, sales, and leadership skills while building a rewarding long-term career in the luxury aesthetics industry.

If you're driven, ambitious, thrive in a fast-paced environment, and are excited by the opportunity to grow within an established luxury medical spa, we'd love to hear from you.

Pay: $23.00 - $28.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

front desk coordinator jobs in west hills ca

Front Office Coordinator

Front Office Coordinator

Dental Front Desk Receptionist

Wellness Coordinator/Front Desk

Front Office Assistant

Patient Intake Coordinator

front desk/surgical coordinator

Front Desk Patient Success Coordinator/Clinical Assistant

Admitting Coord I

Healthcare Reception Specialist

Front Desk Assistant/Patient Coordinator

Front Desk Patient Coordinator

Hospice Intake Coordinator

Front Desk Coordinator

Receptionist & Sales Coordinator

Front Desk / Patient Care Coordinator

Receptionist/Office Services Coordinator

Administrative Coordinator

Front Desk Receptionist

Front Desk Receptionist

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