Top 271 Administrative coordinator Jobs in West Los Angeles Ca

Administrative & Accounting Coordinator
Bespoke Homes —Mar Vista, CA
- $60,000 - $80,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Property Maintenance Coordinator & Scheduler/Office-Office Manager Assistant/Leasing Agent
Trinity Management Inc —Culver City, CA
- $19 - $27 an hour
- Part-time
- Spanish
- Microsoft Outlook
- Computer literacy
- Opportunities for advancement
Quick Apply
Patient Coordinator/Front Desk at a Top Socal Medspa
South Coast Medspa —Los Angeles, CA
- $21 - $24 an hour
- 8 hour shift
- Background check
- Sales
- Social media management
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
PASONA N A, INC. —Los Angeles, CA
- $47,840 - $58,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Basic math
Research Administrative Coordinator - Neurosciences
Cedars-Sinai —Los Angeles, CA
- $26.24 - $44.61 an hour
- 8 hour shift
- Mid-level
- Office
- High school diploma or GED
Concierge Medicine Coordinator/Administrative Coordinator
Providence Saint John's Clinics —Santa Monica, CA
- From $28 an hour
- Full-time
- Private practice
- Customer service
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
Keller Williams Realty —Beverly Hills, CA
- $55,000 - $58,000 a year
- Full-time
- Mid-level
- Office
- Organizational skills
- Profit sharing
- Health insurance
Quick Apply
1d
Team Coordinator (Experienced Administrative Professional)
Tri Star Sports and Entertainment Group,Inc —West Hollywood, CA
- $71,000 - $85,000 a year
- Full-time
- 5 years
- Mid-level
- Office
Quick Apply
Operations Coordinator
Delet —El Segundo, CA
- $80,000 - $90,000 a year
- Full-time
- In-person
- Entry level
- Paid time off
Quick Apply
Workplace Exp Coordinator
CBRE —Santa Monica, CA
- $26 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
4d
Administrative Coordinator
Organic Play and Therapy Inc. —Canoga Park, CA
- $26 - $34 an hour
- Part-time
- Hybrid work
- Bilingual
- Google Workspace
- Inventory management
Quick Apply
2d
Chair's Assistant & Front Office Coordinator
UCLA —Los Angeles, CA
- $32.20 - $51.36 an hour
- Full-time
- Hybrid work
- Background check
- 18 years or older
- Office
9d
Marketing Coordinator
The Sun Rose —West Hollywood, CA
- $32 - $35 an hour
- Full-time
- Military
- Writing skills
- Office
- Disability insurance
- Health insurance
Quick Apply
8d
Director's Coordinator
UCLA —Los Angeles, CA
- $32.20 - $51.36 an hour
- Overtime
- Hybrid work
- Background check
- Office
- University
Entertainment Coordinator
NBCUniversal —Universal City, CA
- $56,000 - $60,000 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Division Administrative Coordinator
California Institute of Technology —Pasadena, CA
- $29 - $39 an hour
- Full-time
- Oracle
- Mid-level
- Office
- Paid holidays
- Health insurance
Administrative Coordinator, Intellectual Property
NBCUniversal —Universal City, CA
- $50,000 - $70,000 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Part-Time Office Coordinator
Guardian News & Media —Los Angeles, CA
- $30 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
Front Desk Coordinator
Oc Plastic Surgery Inc —Beverly Hills, CA
- $25 - $30 an hour
- Full-time
- Private practice
- Spanish
- English
- Paid time off
Quick Apply
Studio Coordinator
Gensler —Los Angeles, CA
- $33.50 - $38.50 an hour
- Overtime
- Microsoft Outlook
- Mid-level
- Office
- Profit sharing
- Paid holidays

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Administrative & Accounting Coordinator

Bespoke Homes
Mar Vista, CA

Quick Apply

Job Details

Full-time
$60,000 - $80,000 a year

Qualifications

Vendor relationship building
Google Workspace
Vendor coordination
Executive administrative support
Scanning
Customer inquiry handling
Invoice payment processing
Vendor relationship management
QuickBooks
Office management

Full Job Description

BESPOKE HOMES CALIFORNIA

Administrative & Accounting Coordinator

Los Angeles, CA | Full-Time | In-Office

Reports to: Financial Controller, Operations Director, Senior Development Manager, Owner

ABOUT BESPOKE HOMES CALIFORNIA

Bespoke Homes California is a luxury residential development company producing designer-driven homes in the $3–6M range across the Westside of Los Angeles — including Mar Vista, Venice, Brentwood, Pacific Palisades, and Santa Monica. We operate as a vertically integrated platform from acquisition through design, construction, and sale, backed by capital through a fund and private capital.

We are a fast-moving, detail-driven team that holds a high standard across every project we touch. This role exists to make sure the business never slows down because of something administrative.

THE ROLE

The Administrative & Accounting Coordinator is a fully in-office position responsible for the financial, organizational, and administrative work that keeps the business running cleanly behind the scenes. You will support senior leadership and project teams across accounting support, document management, project administration, and office operations.

This is not a field role. Your value is in the office — owning the details so the senior team can focus on execution. If you are looking for a role that involves site visits or construction coordination, this is not it.

WHAT YOU WILL OWN

Financial & Accounting Support

Receive, organize, and code invoices to the correct project and GL account as directed by the Controller
Prepare payment runs for Controller approval and follow up with vendors on outstanding invoices
Track project expenses by job cost category to support lender draw submittals
Collect, scan, and file all receipts, bills, and financial documents into the correct folders in real time
Match receipts to credit card transactions to assist with monthly reconciliation
Collect W-9s, insurance certificates, and banking info for new vendors and set them up in the accounting system
Maintain running project cost logs and flag overages to the appropriate team members proactively
Assist with insurance renewals, property tax deadline tracking, and banking administration

Operations & Office Management

Maintain full organization and working knowledge of G-Drive and BOX across all projects and company folders
Organize all company documentation into proper file structures and uphold document standards company-wide
Maintain calendars for senior team members and add all deadlines and reminders proactively
Take detailed, accurate notes in all GC, internal, and company meetings and track all action items through completion — full presence required, no multitasking
Route legal correspondence, contracts, and LLC documentation to the appropriate team members
Handle and route all inbound inquiries from the Bespoke website and main line
Assist with preparation and organization of marketing materials and client presentation packages
Keep the office organized, stocked, and presentable at all times

Project Administration Support

Assist in scheduling meetings with inspectors, surveyors, and vendors
Source vendor bids and maintain up-to-date vendor contact records
Coordinate material orders, track overages, and follow up on outstanding vendor payments
Organize and maintain all project permits, plans, soils reports, and inspection records
Print, pick up, and deliver plans and documents as needed
Manage utility setup, cancellation, and transfer documentation as directed

WHAT THIS ROLE IS NOT

This position does not include field visits, site walks, construction coordination, plan markups, client-facing walkthroughs, acquisitions, or investor relations. If that is the work you are looking for, this is not the right role.

WHO YOU ARE

2–4 years of administrative, office management, or executive assistant experience
Accounts payable experience required — invoice coding, payment runs, and vendor management are day-one responsibilities
Proficient in Google Workspace (Drive, Docs, Sheets, Calendar) and BOX
Experience with QuickBooks or similar accounting software strongly preferred
Exceptionally organized, detail-obsessed, and proactive — you anticipate needs and act before being asked
Discreet and professional when handling sensitive financial, legal, and business information
Experience in real estate, construction, or development is a plus

Bespoke Homes California is an equal opportunity employer.

Pay: $60,000.00 - $80,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in west los angeles ca

Administrative & Accounting Coordinator

Property Maintenance Coordinator & Scheduler/Office-Office Manager Assistant/Leasing Agent

Patient Coordinator/Front Desk at a Top Socal Medspa

Office Coordinator

Research Administrative Coordinator - Neurosciences

Concierge Medicine Coordinator/Administrative Coordinator

Administrative Coordinator

Team Coordinator (Experienced Administrative Professional)

Operations Coordinator

Workplace Exp Coordinator

Administrative Coordinator

Chair's Assistant & Front Office Coordinator

Marketing Coordinator

Director's Coordinator

Entertainment Coordinator

Division Administrative Coordinator

Administrative Coordinator, Intellectual Property

Part-Time Office Coordinator

Front Desk Coordinator

Studio Coordinator

I want to receive the latest job alert for administrative coordinator in west los angeles ca

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