Top 3590 Business systems Jobs in West Palm Beach, Fl

Executive Assistant
Confidential —Palm Beach Gardens, FL
- $55,000 - $80,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- 5 years
- Health insurance
- Paid time off
Quick Apply
12d
Client Relations Coordinator
Stepbrothers Contracting Group, LLC —Lake Worth, FL
- $60,000 - $70,000 a year
- Online Application
- Background check
- Mid-level
- Office
- Paid holidays
- 401(k)
Quick Apply
Administrative Assistant
Arrow Search Partners —West Palm Beach, FL
- $90,000 - $120,000 a year
- Inventory management
- Mid-level
- Office
Golf Associate
PopStroke —West Palm Beach, FL
- From $40 an hour
- Weekends as needed
- Serving
- Ability to walk for extended periods
- US work authorization
- Paid holidays
- Health insurance
Medical Courier
Labcorp —West Palm Beach, FL
- Full-time
- Clean driving record
- No education required
- No experience needed
- Employee stock purchase plan
- Disability insurance
9d
Cashier III
Coach —West Palm Beach, FL
- $15.00 - $21.75 an hour
- Part-time
- English
- Mid-level
- Ability to lift 50 pounds
- Commuter assistance
- Paid parental leave
Data Analyst
Storage Rentals of America —West Palm Beach, FL
- Mid-level
- SQL
- Analysis skills
- Paid parental leave
- Health savings account
Quick Apply
On-Demand: Guest Advocate (Cashier), General Merchandise, Fulfillment, Food and Beverage, Style (T2427)
Target —West Palm Beach, FL
- $16 an hour
- Choose your own hours
- Entry level
- Flexible schedule
SECRETARY SPECIALIST - 80081471
The State of Florida —Lake Worth, FL
- $1,390.99 - $1,439.79 a week
- Computer literacy
- Writing skills
- Pass drug screening
12d
Retail - Inventory Manager, Boutique Merchandising (The Gardens Mall)
Aritzia —Palm Beach Gardens, FL
- Part-time
- Merchandising
- Mid-level
- Leadership
Customer Care Manager II
Pulte Home Company, LLC —West Palm Beach, FL
- Full-time
- Construction site
- Computer literacy
- Mid-level
Estimator for Commercial Signage
Atlas Sign Industries —Riviera Beach, FL
- Full-time
- Hybrid work
- Background check
- ERP systems
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
2d
Lead Home Automation Technician
Jobe Systems, Inc. —Lake Park, FL
- $30 - $40 an hour
- Overtime
- Background check
- Mid-level
- Residential
- Health savings account
- Health insurance
Quick Apply
Cost Estimator (mid to senior level)
DMG —Jupiter, FL
- $85,000 - $125,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Business Development Representative (Weekends) (Fri-Mon)
RejuvenX —West Palm Beach, FL
- $55,000 - $75,000 a year
- Weekends as needed
- Background check
- Spanish
- Clean driving record
- Health insurance
- Dental insurance
Quick Apply
Luxury Retail Sales Associate- Fine Jewelry| Seaman Schepps - Palm Beach, Florida
Seaman Schepps & Co, Inc —Palm Beach, FL
- Full-time
- Background check
- Customer service
- Merchandising
- Health insurance
- 401(k)
Quick Apply
Billing Coordinator (Accounting) - Law Office - 3+ years exp.
Nason Yeager Gerson Harris & Fumero, P.A. —Palm Beach Gardens, FL
- From $30 an hour
- Full-time
- Background check
- Microsoft Excel
- Research
- AD&D insurance
- Disability insurance
Quick Apply
Business Funding Advisor
McGuire Consulting Agency —West Palm Beach, FL
- $40,000 - $200,000 a year
- Full-time
- Hybrid work
- Office
- Business development
- Communication skills
- Professional development assistance
- Opportunities for advancement
Quick Apply
15h
Family Therapist
Futures Recovery Healthcare —Tequesta, FL
- On call
- Background check
- LMFT
- Licensed Clinical Social Worker
- Dental insurance
- Paid time off
Quick Apply
Maintenance Technician - FCI Residential
FCI Residential —Palm Beach Gardens, FL
- Sanitation
- English
- Mid-level
10d

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Executive Assistant

Confidential
Palm Beach Gardens, FL

Quick Apply

Job Details

Full-time
$55,000 - $80,000 a year
12 days ago

Benefits

Health insurance
Paid time off
Life insurance

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
Household management
Project coordination
Executive administrative support
Driver's License
Video conferences (communication methods)

Full Job Description

Executive Personal Assistant

Full-Time, On-Site — Palm Beach Gardens, Florida

About the Role

We are seeking a highly capable, proactive, and discreet Executive Personal Assistant to support three senior members of a private family office with a combination of business, personal, household, travel, and administrative needs.

This is a full-time, on-site position in Palm Beach Gardens and is not a remote or hybrid role. The position is best suited for an experienced professional who is comfortable working in a highly personal, fast-moving environment where priorities can change quickly and no two days are exactly the same.

The ideal candidate will bring structure, follow-through, sound judgment, and calm professionalism to a busy executive team. This person must be equally comfortable coordinating an important business meeting, organizing complex travel, managing household vendors, reviewing files, handling personal appointments, and responding to an unexpected last-minute request.

Key Responsibilities

Reports directly to the CEO, managing both business and personal matters with discretion and efficiency.
Manage complex calendars, appointments, reminders, and scheduling across business meetings, medical appointments, civic and charitable activities, social engagements, and family commitments.
Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, travel documents, reservations, and schedule changes.
Organize internal and external meetings, conferences, events, memberships, and executive participation in professional, civic, charitable, and social organizations.
Monitor and manage executive email accounts, voicemail, text messages, and other communications, ensuring that urgent matters are identified, prioritized, and addressed promptly.
Maintain complete and accurate contact records, calendars, confirmations, itineraries, meeting materials, and related documentation.
Coordinate scheduling of household services, maintenance appointments, personal vendors, medical providers, reservations, and other personal or family-office needs.
Maintain organized records of services and contacts.
Assist with personal errands and administrative tasks as requested.
Support office organization, including filing, file-cabinet review, document sorting, labeling, indexing, scanning, data entry, and organizing paper and electronic records.
Help organize historical travel, expense, and supporting records for management and professional advisers.
Manage office supplies, inventory, deliveries, printing, mailing, and general office coordination.
Coordinate correspondence, spreadsheets, presentations, meeting materials, expense records, and other documents using Microsoft Office with staff.
Assist with event coordination, invitations, registrations, ticket management, guest lists, and follow-up.
Support basic marketing and communications projects, which may include email campaigns, event materials, articles, contact lists, and coordination with outside vendors.
Set up and assist executives with Zoom, Microsoft Teams, laptops, phones, calendars, printers, and other everyday technology.
Anticipate needs, identify potential conflicts, follow up without being reminded, and manage a steady flow of changing priorities and ad hoc projects.
Provide clear status updates and promptly raise any scheduling conflict, missed deadline, incomplete assignment, or issue requiring an executive decision.

Schedule and Work Environment

Full-time, on-site position in Palm Beach Gardens.
Standard office hours are generally 8:30 a.m. to 5:00 p.m., Monday through Friday.
Some flexibility may occasionally be required for urgent executive needs, travel changes, events, or time-sensitive matters.
Remote work is not part of the regular position.
The role supports executives who value personal communication, detailed follow-up, printed materials, and well-organized paper and electronic systems.

Qualifications

Minimum of five years of experience supporting senior executives, business owners, high-net-worth individuals, or a private family office.
Demonstrated experience managing both business and personal responsibilities.
Exceptional organizational, prioritization, and time-management skills.
Ability to manage multiple assignments, changing priorities, and last-minute requests without losing attention to detail.
Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
Comfort working with multiple email accounts, calendars, phones, devices, portals, and paper-based systems.
Excellent written and verbal communication skills.
Strong judgment, emotional intelligence, tact, and professionalism.
Proven ability to handle confidential, personal, financial, medical, travel, and business information with complete discretion.
Ability to accept direction, respond professionally to feedback, and work cooperatively with executives, coworkers, family members, clients, vendors, and advisers.
Strong follow-through and a willingness to take ownership of assignments from start to finish.
Experience coordinating travel, events, household vendors, medical appointments, or family-office logistics is strongly preferred.
Experience in project management, event planning, office management, marketing support, or records organization is a plus.
Valid driver’s license and reliable transportation may be required for occasional local errands or vendor coordination.

Essential Traits

The successful candidate will be:

Highly dependable and punctual.
Proactive rather than reactive.
Comfortable handling both professional and personal assignments.
Calm under pressure.
Detail-oriented without losing sight of priorities.
Resourceful and willing to research unfamiliar requests.
Respectful, polished, and discreet.
Able to recognize when to act independently and when to seek approval.
Comfortable working in an environment where priorities may change throughout the day.
Willing to perform both high-level executive support and routine administrative or organizational tasks.

Ideal Candidate

This role is designed for someone who takes pride in making the lives of busy executives more organized, efficient, and manageable.

The ideal candidate notices details others miss, follows through without repeated reminders, and approaches every assignment with professionalism—whether coordinating international travel, preparing an executive for a meeting, scheduling a household vendor, organizing years of files, or handling an urgent last-minute change.

This is an excellent opportunity for an experienced Executive Personal Assistant who enjoys variety, values long-term trust, and understands that successful family-office support requires flexibility, discretion, organization, and a genuine service-oriented mindset.

Job Type: Full-time

Pay: $55,000.00 - $80,000.00 per year

Benefits:

Health insurance
Life insurance
Paid time off

Application Question(s):

What makes you a great fit for this position?
What is your expected salary?
Why did your last role end or why do you want to leave your current role?

Experience:

Executive Assistant: 3 years (Required)

Ability to Commute:

Palm Beach Gardens, FL 33410 (Required)

Work Location: In person

Quick Apply

Refine Your Search

business systems jobs in west palm beach, fl

Executive Assistant

Client Relations Coordinator

Administrative Assistant

Golf Associate

Medical Courier

Cashier III

Data Analyst

On-Demand: Guest Advocate (Cashier), General Merchandise, Fulfillment, Food and Beverage, Style (T2427)

SECRETARY SPECIALIST - 80081471

Retail - Inventory Manager, Boutique Merchandising (The Gardens Mall)

Customer Care Manager II

Estimator for Commercial Signage

Lead Home Automation Technician

Cost Estimator (mid to senior level)

Business Development Representative (Weekends) (Fri-Mon)

Luxury Retail Sales Associate- Fine Jewelry| Seaman Schepps - Palm Beach, Florida

Billing Coordinator (Accounting) - Law Office - 3+ years exp.

Business Funding Advisor

Family Therapist

Maintenance Technician - FCI Residential

I want to receive the latest job alert for business systems in west palm beach, fl

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