Top 225 Administrative services coordinator Jobs in West Palm Beach Fl

Business Process & AI Coordinator
Excell Refrigeration —Riviera Beach, FL
- Full-time
- Customer service
- Research
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Client Relations Coordinator
Stepbrothers Contracting Group, LLC —Lake Worth, FL
- $60,000 - $70,000 a year
- Online Application
- Background check
- Mid-level
- Office
- Paid holidays
- 401(k)
Quick Apply
Administrative & Member Communications Coordinator
Eastpointe Country Club —Palm Beach Gardens, FL
- $25 - $28 an hour
- Full-time
- Mid-level
- Administrative experience
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
7d
Receptionist/Patient Services Coordinator
TriasMD —West Palm Beach, FL
- $25 - $32 an hour
- Full-time
- HIPAA
- Mid-level
- Bachelor's degree
Quick Apply
8d
Patient Services Coordinator
PT Solutions Physical Therapy —West Palm Beach, FL
- $19 - $21 an hour
- Full-time
- Private practice
- Customer service
- HIPAA
- Paid time off
Quick Apply
Administrative Coordinator
West Palm Beach Housing Authority —West Palm Beach, FL
- $20 - $24 an hour
- Full-time
- Inventory management
- Computer literacy
- Mid-level
Quick Apply
Administrative Coordinator - Jupiter, FL
University of Florida —Palm Beach, FL
- Full-time
- Mid-level
- Office
- 3 years
Part-Time Accounting Coordinator (Hybrid - Palm Beach Gardens, FL)
Quest Diagnostics —Palm Beach Gardens, FL
- Part-time
- Hybrid work
- Oracle
- Word processing
- Mid-level
Quick Apply
13d
Coordinator, Administrative Services, University Advising
Florida Atlantic University —Boca Raton, FL
- $50,000 - $60,000 a year
- Full-time
- Pass drug screening
- Mid-level
- Office
- Paid holidays
- Health insurance
5d
Plans Review Coordinator
City of West Palm Beach —West Palm Beach, FL
- $29.66 - $37.08 an hour
- Online Application
- Research
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Office Coordinator
Squan Construction Services —West Palm Beach, FL
- Spanish
- Microsoft Excel
- Construction site
Quick Apply
15h
Communications Coordinator
Four Seasons —Palm Beach, FL
- Weekends as needed
- Writing skills
- English
- Administrative experience
- 401(k)
Patient Service/Front Desk Coordinator Part Time
MyEyeDr. —Lake Worth, FL
- Part-time
- Administrative experience
- Computer skills
- Communication skills
Tenant Coordinator (West Palm - Florida)
NYU Langone Health —West Palm Beach, FL
- $66,299.99 - $68,000.00 a year
- Weekends as needed
- Mid-level
- Office
- 3 years
- Wellness program
Beverage Coordinator
Cheney Brothers & Affiliates —Riviera Beach, FL
- Full-time
- Office
- Microsoft Office
- Administrative experience
- Employee stock purchase plan
- Health insurance
1d
Enrollment Coordinator
Palm Beach Atlantic University —West Palm Beach, FL
- Part-time
- Research
- Mid-level
- Office
9d
Project Coordinator
Team Services Incorporated —West Palm Beach, FL
- $20 - $24 an hour
- Overtime
- Typing
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Referral Coordinator
FoundCare, Inc. —West Palm Beach, FL
- $21 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
2d
Patient Representative Coordinator
GUIDEWELL SANITAS I LLC —Palm Beach, FL
- Weekends as needed
- Spanish
- Computer literacy
- English
Quick Apply
9d
Coordinator Projects (14 Positions)
The School District of Palm Beach County —West Palm Beach, FL
- Online Application
- Background check
- Mid-level
- US work authorization
6d

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Business Process & AI Coordinator

Excell Refrigeration -
Riviera Beach, FL

Quick Apply

Job Details

Full-time

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Customer communication
Confidential information handling
Spreadsheets
Machine intelligence
Productivity software
Generative AI

Full Job Description

Position Summary

The Business Process & AI Coordinator is responsible for leveraging artificial intelligence, technology, and administrative best practices to improve operational efficiency across the organization. This position supports executive leadership, accounting, dispatch, customer service, billing, and service operations by utilizing AI tools to automate processes, validate information, manage documentation, and improve workflow accuracy.

The ideal candidate is highly organized, technology-driven, detail-oriented, and capable of handling confidential information while identifying opportunities to streamline administrative and operational processes.

Essential Duties and Responsibilities

AI & Process Improvement

Utilize AI tools to improve administrative, accounting, customer service, dispatch, and operational workflows.
Develop, test, and maintain AI prompts, templates, and automated workflows.
Identify opportunities to reduce manual data entry and repetitive administrative tasks.
Research and recommend technology solutions to improve company efficiency.
Create standard operating procedures and documentation for AI-assisted processes.
Train employees on approved AI tools and process improvements.

Billing & Invoice Administration

Review service tickets and invoices for accuracy and completeness.
Utilize AI and other technologies to identify billing discrepancies, missing information, and potential errors.
Assist with customer invoicing and billing support.
Verify labor, materials, purchase orders, and supporting documentation prior to invoicing.
Monitor billing workflow to ensure timely processing.

Purchase Order & Document Management

Process customer purchase orders and ensure proper documentation is maintained.
Scan, index, upload, and organize electronic records within company systems.
Manage confidential company documents and records in accordance with company policies.
Maintain digital filing systems and document retention standards.
Assist with contract, vendor, and customer document administration.

Executive & Administrative Support

Provide administrative support to executive leadership and department managers.
Prepare reports, presentations, and operational analyses.
Assist with special projects and process improvement initiatives.

Dispatch & Customer Service Support

Provide backup support to dispatch and customer care functions as needed.
Assist with work order review and service documentation.
Support communication between customers, technicians, and administrative staff.
Monitor workflow queues to ensure timely completion of administrative tasks.

Data Quality & Compliance

Verify data accuracy across multiple business systems.
Assist with internal audits and process compliance reviews.
Ensure confidential information is handled securely and appropriately.
Maintain compliance with company policies regarding data security and record retention.

Qualifications

Associate’s degree preferred; equivalent experience considered.
Experience in administration, accounting, billing, dispatch, operations, or business support roles.
Strong proficiency with AI tools such as ChatGPT, Claude, or similar technologies.
Experience with document management systems and business software.
Advanced Microsoft Office skills, particularly Excel.
Exceptional attention to detail and organizational skills.
Ability to manage confidential and sensitive information.
Strong analytical and problem-solving abilities.
Excellent written and verbal communication skills.

Preferred Experience

HVAC, refrigeration, construction, or service industry experience.
Experience with service management software such as Sawin or similar platforms.
Experience with accounting systems, purchase order management, and invoicing processes.
Process improvement, automation, or workflow optimization experience.

Excell Benefits:

PTO (paid time off) / 6 paid holidays
Competitive pay
Group health insurance, dental, vision, short-term disability, and life insurance
Supplemental fringe benefits, critical illness, cancer, accident/injury, wellness, disability, life insurance, and gap plan available
401(k) retirement program with company matching dollar for dollar up to 3% of salary

Quick Apply

Refine Your Search

administrative services coordinator jobs in west palm beach fl

Business Process & AI Coordinator

Client Relations Coordinator

Administrative & Member Communications Coordinator

Receptionist/Patient Services Coordinator

Patient Services Coordinator

Administrative Coordinator

Administrative Coordinator - Jupiter, FL

Part-Time Accounting Coordinator (Hybrid - Palm Beach Gardens, FL)

Coordinator, Administrative Services, University Advising

Plans Review Coordinator

Office Coordinator

Communications Coordinator

Patient Service/Front Desk Coordinator Part Time

Tenant Coordinator (West Palm - Florida)

Beverage Coordinator

Enrollment Coordinator

Project Coordinator

Referral Coordinator

Patient Representative Coordinator

Coordinator Projects (14 Positions)

I want to receive the latest job alert for administrative services coordinator in west palm beach fl

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