Senior Family Law Paralegal and Case Manager
Yaffa Family Law Group is seeking a senior-level family law paralegal who is ready to take meaningful ownership of complex Florida family law matters. This position is designed for an experienced professional who does more than complete assigned tasks. The right person will understand the full picture of each case, anticipate what the attorneys need, identify issues before they become problems, and help move matters forward with sound judgment and initiative.
You will work closely with seasoned attorneys in a small, welcoming firm that takes pride in providing excellent legal service during some of the most difficult periods in clients’ lives. You will have substantial responsibility, direct access to the lawyers, and the opportunity to become a central part of the firm’s continued growth.
This role is best suited to someone who enjoys being deeply involved in case strategy and preparation, is confident raising concerns and recommendations, and wants to help build systems and a team as the firm expands.
What You Will Own
- Case knowledge and preparation: Maintain a comprehensive understanding of the facts, issues, procedural posture, financial circumstances, discovery status, deadlines, and outstanding needs in each assigned matter.
- Attorney readiness: Prepare lawyers thoroughly for mediations, hearings, depositions, and other significant events by organizing the relevant facts, pleadings, exhibits, discovery, financial information, timelines, and open issues.
- Proactive case management: Monitor every matter actively, identify what is missing or likely to become important, and bring recommendations and potential next steps to the attorneys’ attention without waiting to be asked.
- Financial analysis: Review financial affidavits, supporting documentation, income information, expense information, asset and liability records, and opposing-party financial disclosures. Spot inconsistencies, omissions, unexplained changes, and issues requiring follow-up, then clearly communicate those issues to the attorney.
- Team development: Help create efficient workflows and play an important role in training, supervising, and building a team of additional paralegals as the firm grows.
Core Responsibilities
Legal Document Preparation
- Draft and prepare initial filing documents, pleadings, motions, notices, and related court filings.
- Prepare and review financial affidavits and supporting financial documentation.
- Draft and assist with marital settlement agreements, parenting plans, and other settlement-related documents.
- Prepare discovery requests, responses, deficiency correspondence, subpoenas, and related discovery materials.
- Review documents for accuracy, completeness, consistency, legal sufficiency as directed by the attorney, and attention to detail.
- Maintain organized templates and document workflows that support consistent, high-quality work.
Financial and Discovery Responsibilities
- Prepare discovery tailored to the facts and financial issues presented in each case.
- Review discovery responses and financial materials carefully rather than simply confirming receipt.
- Identify missing records, incomplete answers, inconsistencies, unusual transactions, unexplained figures, and areas requiring additional investigation.
- Proactively recommend additional discovery and follow-up to the attorneys when the case materials reveal unanswered questions.
- Help organize financial information so the attorney can quickly understand the client’s and opposing party’s financial position.
- Maintain clear tracking of outstanding discovery, requested documents, deficiencies, deadlines, and follow-up responsibilities.
Case Preparation and Attorney Support
- Prepare detailed mediation, hearing, and deposition materials, including chronologies, issue lists, witness information, exhibit organization, discovery summaries, and financial summaries.
- Help attorneys identify factual gaps, conflicting information, unanswered questions, and documents that may be important to case strategy.
- Maintain current case status information and ensure that important developments are communicated promptly.
- Assist with trial and hearing preparation, including exhibit organization, filing coordination, notices, scheduling, and logistics.
- Track case requirements from intake through resolution and help ensure that no significant task or deadline is overlooked.
Florida Family Law Practice and Filing Responsibilities
- Prepare and submit filings through the Florida Courts E-Filing Portal.
- Work with county-specific filing and submission systems and follow local electronic procedures.
- Schedule hearings through applicable county online scheduling systems.
- Navigate county divisions, local administrative procedures, judicial preferences, and local rules.
- Monitor filing acceptances, rejected filings, service requirements, hearing notices, and other procedural follow-up.
- Maintain accurate, organized electronic and physical case files.
Client, Court, and Professional Communication
- Communicate with clients professionally, respectfully, and compassionately while maintaining appropriate boundaries and confidentiality.
- Help clients understand what documents and information are needed, follow up on outstanding items, and provide timely status updates as directed by the attorney.
- Communicate effectively with attorneys, court personnel, opposing counsel, experts, process servers, and other professionals.
- Handle sensitive personal and financial information with discretion and care.
- Recognize when a client question, concern, or development requires prompt attorney attention.
Technology and Workflow
- Use Microsoft applications confidently, including Outlook, Word, Excel, and related tools.
- Maintain accurate information in the firm’s case-management and document-management systems.
- Work efficiently with digital files, electronic filing platforms, shared drives, and legal technology.
- Use technology to improve organization, deadline control, document quality, communication, and case visibility.
- Help develop repeatable systems that support a growing practice and future paralegal team.
Required Qualifications
- At least 5 years of hands-on Florida family law paralegal experience, with preference for candidates whose experience reflects senior-level case ownership.
- Demonstrated experience preparing initial filings, pleadings, motions, financial affidavits, marital settlement agreements, parenting plans, discovery requests, and discovery responses.
- Strong working knowledge of financial affidavit preparation and review of financial disclosures in family law matters.
- Ability to analyze financial information, recognize inconsistencies and missing information, and raise useful follow-up questions with the attorney.
- Experience preparing attorneys for mediations, hearings, depositions, trials, or other substantive case events.
- Experience with the Florida Courts E-Filing Portal and county-specific electronic filing procedures.
- Experience scheduling hearings through county online scheduling systems.
- Familiarity with Florida family law court divisions, local administrative procedures, and local rules.
- Exceptional organization, written communication, verbal communication, judgment, and attention to detail.
- Ability to manage multiple matters, competing deadlines, and sensitive client information without losing sight of important details.
- Professional, compassionate, and confident communication with clients and legal professionals.
- Willingness to work in the office and participate actively in the firm’s growth.
Preferred Experience
- Experience with Clio.
- Experience with SharePoint.
- Experience creating or improving law firm procedures, checklists, templates, and case-management systems.
- Experience training, mentoring, coordinating, or supervising other paralegals or legal support professionals.
- Experience working in a small firm where initiative, ownership, and independent judgment are essential.
The Person Who Will Succeed in This Role
The ideal candidate is a proactive legal professional who sees the next issue before it is assigned. You do not wait for someone to tell you that a case needs attention. You review the file, understand the objective, identify what is missing, and bring the attorney a clear summary of the issue and a practical recommendation.
You take pride in work that is accurate, complete, organized, and useful. You are comfortable asking questions, raising concerns, and communicating directly with attorneys. You can work independently while remaining collaborative, dependable, and receptive to feedback.
You also understand that family law requires both technical skill and emotional intelligence. Clients may be dealing with financial uncertainty, changes in their family structure, and significant stress. The right team member will provide competent, compassionate support while protecting confidentiality and maintaining professional judgment.
Why Join Yaffa Family Law Group?
This is an opportunity to take on a genuinely senior role in a respected and growing family law practice. You will work directly with experienced attorneys who value initiative, careful analysis, and high-quality work.
- Meaningful responsibility: Become deeply involved in the substance and progress of cases rather than serving only as an administrative support function.
- Professional influence: Help improve case-management systems, workflows, and standards as the firm grows.
- Growth opportunity: Contribute to building and developing a future team of paralegals.
- Collaborative environment: Work in a small, friendly, and welcoming office that values professionalism and service.
- Compensation recognition: Because this is a higher-level position, Yaffa Family Law Group is prepared to consider a compensation package above the typical range for a standard family law paralegal role for the right candidate with the appropriate experience and credentials.
How to Apply
Please submit your resume and a cover letter describing your Florida family law experience, your experience analyzing financial information and preparing attorneys for substantive case events, and the level of responsibility you have taken in managing cases.
Please also explain how you have demonstrated initiative in identifying issues, pursuing needed discovery, improving case workflows, or supporting and developing other team members.
This is an in-office position with Yaffa Family Law Group. We are looking for a long-term team member who is ready to contribute at a higher level and help shape the next stage of the firm’s growth.
Pay: $70,000.00 - $82,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Free parking
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
Application Question(s):
- Why should you be considered for the position?
- What would you consider your greatest strength as a Family Law Paralegal?
Experience:
- Family law: 5 years (Required)
Ability to Commute:
- Boca Raton, FL 33431 (Required)
Work Location: In person
