Top 264 Office assistant Jobs in West Palm Beach Fl

Administrative Assistant / Project Manager for Landscape Design Office
Lang Design Group —Lake Worth Beach, FL
- $55,000 - $70,000 a year
- Full-time
- Background check
- Google Workspace
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Finance Administrative Assistant - Pastoral Center
Diocese of Palm Beach —Palm Beach Gardens, FL
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Bookkeeper/Administrative Assistant
Palm Beach Trim —Riviera Beach, FL
- $50,000 - $60,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant – Operations Department
FLD, Inc. —Boynton Beach, FL
- $42,402 - $48,500 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant (That wants to grow with us!)
Reach Home Loans —Boca Raton, FL
- $15 - $25 an hour
- Full-time
- Sales
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
SECRETARY SPECIALIST - 80081471
The State of Florida —Lake Worth, FL
- $1,390.99 - $1,439.79 a week
- Computer literacy
- Writing skills
- Pass drug screening
5d
Administrative Assistant
FirstService Residential —West Palm Beach, FL
- $23 - $25 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Front Desk Associate/Receptionist
PALM ORTHOPAEDIC INSTITUTE —West Palm Beach, FL
- Up to $28 an hour
- Part-time
- Private practice
- Spanish
- Administrative experience
- COVID-19 protective measures
- Employee discount
Quick Apply
Office Assistant
MP DESIGN & ARCHITECTURE —West Palm Beach, FL
- $20 - $24 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
12d
ADMINISTRATIVE ASSISTANT II
City of West Palm Beach —West Palm Beach, FL
- $22.60 an hour
- Online Application
- Mid-level
- Office
- Military encouraged
Administrative Assistant
Palm Beach Organized LLC —Palm Beach Gardens, FL
- $20 - $25 an hour
- Part-time
- Google Workspace
- Research
- In-person
- Flexible schedule
- Referral program
Quick Apply
Administrative Assistant III
Palm Beach County —West Palm Beach, FL
- $25.35 an hour
- Monday to Friday
- Microsoft Word
- Spanish
- English
ADMINISTRATIVE ASSISTANT (FULL TIME)
Morrison Healthcare —West Palm Beach, FL
- $18 - $22 an hour
- Weekends as needed
- Background check
- Administrative experience
- Food service experience
- Commuter assistance
- Disability insurance
Quick Apply
10d
Administrative Assistant
Campbell Property Management —Boynton Beach, FL
- Up to $26 an hour
- Full-time
- Office
- Communication skills
- Entry level
Quick Apply
Receptionist/ Patient Services Coordinator
TriasMD —West Palm Beach, FL
- $25 - $32 an hour
- Full-time
- High school diploma or GED
- Bachelor's degree
- Organizational skills
Quick Apply
3d
Front Desk Assistant
Hope Center for Behavior Change Inc —West Palm Beach, FL
- $15 - $18 an hour
- Part-time
- HIPAA
- Administrative experience
- High school diploma or GED
Quick Apply
Full Time Receptionist
Barfield McCain Ayoub PA —West Palm Beach, FL
- $20 - $22 an hour
- Overtime
- Microsoft Outlook
- Administrative experience
- Data entry
- Free parking
- Health insurance
Quick Apply
11d
Onsite Administrative Assistant
GRS Community Management —Boynton Beach, FL
- From $25 an hour
- Full-time
- Pass drug screening
- Office
- In-person
- Health savings account
- Paid holidays
Front Desk Receptionist
Xcel Padel —West Palm Beach, FL
- $18 an hour
- Part-time
- Merchandising
- Cash register
- In-person
- Flexible schedule
Quick Apply
Receptionist - FT
Keiser University —West Palm Beach, FL
- Full-time
- High school diploma or GED
- Communication skills
- Entry level
Quick Apply
4d

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Administrative Assistant / Project Manager for Landscape Design Office

Lang Design Group
Lake Worth Beach, FL

Quick Apply

Job Details

Full-time
$55,000 - $70,000 a year

Benefits

Health insurance
Dental insurance
Paid time off

Qualifications

Computer operation
Payroll tax processing
Computer literacy
Bookkeeping for tax purposes
Financial record maintenance
QuickBooks Online
QuickBooks
State tax return preparation
Office management
Construction submittals
Cross-functional communication
Payroll record maintenance
Quality data entry

Full Job Description

Overview
Join our vibrant Landscape Architectural Design Office & Landscape installation firm as an Administrative Assistant and Project Manager, where your energy and organizational prowess will drive our projects forward and ensure seamless office operations. This dynamic role combines administrative excellence with project coordination and scheduling, offering a unique opportunity to contribute to inspiring outdoor spaces while managing day-to-day office functions. If you thrive in a fast-paced environment, excel at multitasking, and possess a passion for landscape design, this position is perfect for you!

Duties

Provide exceptional front desk support and interactions with scheduling and managing clients accounts and meetings with professionalism and warmth
Oversee calendar management for project timelines, meetings, and appointments using Microsoft Office and Google Workspace tools
Handle data entry, filing, emails and document proofreading to maintain accurate project records and correspondence as well as assist the lead landscape architect project manager of the design office handling blueprints, plans management, permit applications, permit submittals , municipality communications and preparing plan packages for submittals, assist with production scheduling for the design department as well as help assist with typing up proposals etc.
Support bookkeeping activities using QuickBooks, including invoicing, proposals and expense tracking working directly under the CFO.
Coordinate project schedules, track deadlines, and assist with task prioritization to ensure timely completion of landscape projects
Facilitate communication between clients, vendors, contractors, and internal teams to streamline project workflows
Maintain organized office management systems, ensuring all supplies, files, and records are up-to-date and accessible
Provide customer support via phone and email, addressing inquiries promptly and professionally
Assist with clerical tasks such as typing reports, preparing presentations, and managing correspondence

Experience

Proven office/ project management or administrative experience in a professional setting
Familiarity with landscape design, construction or related fields is a plus but not required; enthusiasm for the industry is valued
Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace (Docs, Sheets), and data entry skills
Experience with QuickBooks software is required for invoicing and proposals.
Excellent organizational skills with the ability to multitask effectively in a busy environment
Bilingual abilities not required.
Previous experience in customer service roles such as bookeeper, project manager or personal assistant enhances suitability for this position
Knowledge of phone etiquette, email etiquette, and phone systems ensures professional communication at all times

Responsibilities:
- General administrative assistant under the CFO / Design & Landscape offices , bookkeeping , prepare overhead reports, account analysis, cash flow, tracking and reconciliation of operating and payroll to ensure accuracy and completeness of financial records, general payroll and general payroll , Quickbooks office and Quickbooks online experience is a must.
- Assist with but not limited to accounts receivable, collections, payables, invoicing, vendor management, payroll, general payroll taxes, insurance certificates, request COI, help with proposals, estimates, invoicing, tracking, change orders, job costing, banking reconciliation of operating and payroll, accurate financial reports and budget projections, customer relations, payroll, human resources.
- Ability to prepare and understand budgeting projections by gathering and organizing financial information/ reports, profit / loss, with productive suggestions to principal and team with regards to projects.
- Assist the landscape design office and construction permitting a plus, communications with municipalities, owners , builders and vendors, applications, registrations , submittal applications for the landscape architect and installation team members and clients. Effective communication with clients, design office and managers with emails, phone calls, scheduling, and customer relations. Notary is helpful.

We value confidentiality, trust, integrity and open communication with each other and our high-end Palm Beach clientele and the company. Full background check and references from past employers is a must.

Qualifications:

- 5 years min experience with accounting software such as Quickbooks on microsoft windows, Quickbooks online, MS office, computer skills, banking, payroll, general state and federal tax employee and business filings, a must.
- Detail-oriented, highly motivated team player, strong knowledge of accounting principles and business practices for a small commercial business.
- Excellent attention to detail and accuracy in financial record keeping
- Problem solving ability, strong verbal and written communication skills, confident, motivated positive attitude, strong work ethic, able to prioritize, multi task, organized, deadline and detail oriented. Open to learning and adapting to the environment and our small business family as a team member.
- Effectively communicate with the principal, CFO, project managers and team on a daily/ weekly basis with financial reports, suggestive problem solving and collaboration to help lead this small desirable design firm further our financial growth and success.

- Autocad, Adobe, Bluebeam, powerpoint, or other programs not required but a plus to help the architecture team!

This position offers significant opportunity to contribute to a dynamic, fast paced yet fun family oriented bespoke landscape architecture/installation firm in Lake Worth Beach, 1820 2nd Ave Nth .

Full time negotiable salary dependent on qualifications and experience. B.A or associates in related field a plus but not required.

Pay: $55,000.00 - $70,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off

Application Question(s):

Do you have at least 5 years of experience with quickbooks?
Do you have a clean background as this job requires a background check?

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in west palm beach fl

Administrative Assistant / Project Manager for Landscape Design Office

Finance Administrative Assistant - Pastoral Center

Bookkeeper/Administrative Assistant

Administrative Assistant – Operations Department

Administrative Assistant (That wants to grow with us!)

SECRETARY SPECIALIST - 80081471

Administrative Assistant

Front Desk Associate/Receptionist

Office Assistant

ADMINISTRATIVE ASSISTANT II

Administrative Assistant

Administrative Assistant III

ADMINISTRATIVE ASSISTANT (FULL TIME)

Administrative Assistant

Receptionist/ Patient Services Coordinator

Front Desk Assistant

Full Time Receptionist

Onsite Administrative Assistant

Front Desk Receptionist

Receptionist - FT

I want to receive the latest job alert for office assistant in west palm beach fl

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